Vacancy title:
Administrative Secretary

Jobs at:
Uganda Kolping Society

Deadline of this Job:
Friday, 17th November 2017 at 5.00pm

Duty Station:
Hoima, Uganda

Job details:
Uganda Kolping Society is seeking suitably qualified Ugandans to fill the under listed vacant post in her different establishments.

Post: Administrative Secretary
Reports to: Managing Director
Duty station: Hoima
Remuneration: Attractive and competitive
No. of Posts: 01
Eligibility: Strictly for Ladies

Qualification and Person Specifications

• An Honors degree in Business Administration. Development Studies, Social Sciences, Public Administration or its equivalent from a recognized institution.
• Well-developed interpersonal, communication, leadership skills and capable of working with others; with ability to effectively coach and develop subordinates
•  Officer of high caliber, dedication and integrity
• Capacity to meet tight deadlines with efficiency

Duties and Responsibilities

• Manage the secretariat
•  Personal Assistant to the Managing Director
• Advise on Human Resource Management matters and facilitate personnel in managing the welfare of staff in the Organization.
•  Managing in liaison with the finance department the administration of the payroll and staffing control system; i.e. prepare the payroll & get it approved by the Executive Director
• Carry out recruitment and other appointments in conjunction with the relevant Organization's appointing authority.
• Preparing/processing submissions for appointment, confirmation, discipline, terminal benefits, transfer and exit of staff
• Supervising the up-to- date, safe custody and management of Human Resources and other relevant records e.g. maintain personnel inventory and personal files for employees of UKS
• Carry out staff appraisals for purposes of rewards like promotions training and better pay of staff.
• Carry out the functions of staff discipline

Age limit: 28 - 40 years.

Job application procedure
interested candidates should fill application forms to be got from any Kolping Hotel in Kampala, Hoima or Masindi or from UKS National Office at the internet Cafe, or download them from www.kolpingug.org  . Copies of your academic certificates, a detailed CV, three referees (with written recommendations) one of whom should be a Priest and day time telephone contact should be addressed to:
The Human Resource Officer,
Uganda Kolping Society,
P. 0. Box 76, HOIMA

Applications should reach the Office of the Human Resource Officer in Hoima not later than Friday, 17th November 2017 at 5.00pm. Only shortlisted applicants will be contacted for interviews.