Vacancy title:
Personal Assistant to the Representative

Jobs at:
UNFPA

Deadline of this Job:
6th October 2017

Duty Station:
Kampala, Uganda

Job details:
Post Title: Personal Assistant to the Representative
Type of Contract: Fixed-Term
Position Number: 00006916
Level: ICS6 (G6)
Duty Station: Kampala

Organizational Context and Main tasks and Responsibilities:

Under direct supervision of the Representative, the Personal
Assistant to the Representative (PA: Rep.) will:

• Provide support to the office of the Representative by coordinating and monitoring relevant business processes and procedures and activities, paying attention to detail and adhering to deadlines.
• Effectively provides general research support from records, reports and prepares periodic and ad hoc reports on programme and project activities.
• Prepares and maintains records documents and control plans for the monitoring of administrative and financial function of the office of the Representative
•  Manage the schedule anti work program of the Representative, including official receptions Keeps Representative informed by providing relevant information, reports or status updates
• Maintain telephone and address directory of all stakeholders, particularly frequently called persons
•  Organize meetings for Representative; initiates and coordinates preparation of agenda and it-necessary documentation for meetings as well as workshops and conferences; acts as Secretary to the meetings. '
• Maintain tiling system for office of the Representative in accordance with established classification system
• Draft routine correspondence
• Act in accordance with the Standards of Conduct for the international Civil Service
•  Demonstrate loyalty and commitment to the aims, principles and purposes of the UN system and UNFPA Perform other administrative and logistic support duties as required

Required Competencies:
Functional competencies:

• Business Acumen
•  Client orientation
• implementing management systems

Core Competencies:

• Values: integrity Commitment to mandate, Knowledge sharing Continuous learning, Valuing diversity
•  Personal Leadership and Effectiveness: Strategic and analytical thinking, Results orientation/ Commitment to excellence, Appropriate and transparent decision making
•  Embrace cultural diversity
•  Embrace change
•  Managing Relationships. Working in teams, Communicating information and ideas, Conflict and self-management

Job Requirements:

• A University Degree or equivalent with at least six years relevant experience in an international organization or in the private sector.
• Fluency in English, speaking and writing.
• Incumbent is expected to have thorough knowledge and use of all relevant computer software applications.
• Ability to multitask in 2 fast paced dynamic and diverse environment,

Job application procedure
A full job description of the position can be accessed on https://erecruit.partneragencies.org  and only online applications using this link will be accepted.

Additional information:

• We will only be able to respond to those applicants in whom the Country Office has further interest.
•  UNFPA offers an attractive compensation package commensurate with experience
• UNFPA does not solicit or screen for information in respect of HIV/AID and doc-s not discriminate on the basis of HIV/AIDS status
• UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity, and a healthy work life balance.

IMPORTANT: There are NO application processing or other fees at any stage of UNFPA application processes