Vacancy title:
Principal Administration and Estates Officer

Jobs at:
Civil Aviation Authority ( CAA )

Deadline of this Job:
not later than 5.00pm, 24th July 2017

Duty Station:
Uganda

Job details:
Civil Aviation Authority (CAA) is a corporate body responsible for v regulation oi civil aviation in Uganda. it manages Entebbei international Airport (EIA) and thirteen (13) other upcountry: aerodromes. CAA carries out its work in conformity with: International Civil Aviation Organization (ICAO) Standards and Recommended Practices (SARPs). The Authority now plans to recruit suitably qualified Ugandans of impeccable integrity and commitment to fill the following positions in its establishment, as detailed below:

JOB REF: BAA/ADV/EXT/02/2017
POST: PRINCIPAL ADMINISTRATION AND ESTATES OFFICER
REPORTS T0: Manager Administration
SALARY LEVEL: 12
VACANCIES: 01
AGE: From 35 to 45 years at age

JOB PURPOSE:
The position exists to ensure that CAA estates, land, aerodromes. ; buildings, residences, motor vehicles, as well as various CAA property are properly maintained, managed, and protected from misappropriation, encroachment or damage by third parties.

PRINCIPAL ACCOUNTABILITIES:
1. Planning and Budgeting

• Participates in strategic and operational planning as well as annual budgetary control. - Participates in planning and management of all land and buildings;

2. Estates Management

• Maintains an inventory of company land and premises owned and rented at Entebbe international Airport, CAA Headquarters and throughout the country.
  
• Ensures that all ownership documents and certificates for the . properties are valid and are in safe custody as approved by CAA. j
  
• Visits the Estates regularly to establish their maintenance status and develops a maintenance schedule.
  
• Visits the Estates to monitor the conditions of the amenity and ensures that all are functioning properly.
  
• Prepares reports on the condition of amenities showing who is responsible for damages.
  
• Ensures that tenants and users pay their bills on time to avoid disconnections or leaving unsettled bills on exit from the‘ properties.
  
• Ensures that planned maintenance is carried out as per plan. in liaison with the Directorate of Airports & Aviation Security ‘ carries out periodic inspections to ensure that accepted standards of cleanliness are maintained for the common areas like the stairs, and the gardens.
  
• Acts as Secretary to the Housing Allocation Committee.
  
• in liaison with the Legal Department ensures that all CAA land is titled, fenced and date of renewals of leases are complied with
  
• Maintains close contact with National and District authorities that deal with land rates and ensures that payment and settlement of 3 dues is maintained up to date.
  
• Attends to matters relating to utilities and ensures that payments are up to date.
  
• in liaison with Administration ensures that the premises are‘ cleaned in order to maintain high levels of cleanliness in accordance with required standards.

3. Regular and monthly reporting

• Regularly submits monthly reports on all tenants, status oi assets, , status of agreements and leases for all properties. c
  
• in liaison with the Legal Department, processes required tenancy A agreements for signature by both parties including renewals. ' c

4. Coordinating and collaborating with other CAA departments

• In liaison with the CAA Engineering Department carries out day to day supervision of properties, including coordinating, maintaining and repairing of premises in orderto meet customer requirements and improve working conditions.
  
• ln liaison with Marketing and Commercial Department to ensure that all rentable space in the premises is rented out timely and appropriately.

5. Negotiating with property owners and landlords

• Participates in the negotiations with Land Lords for hired premises and ensures that agreements exist and are implemented.

6. Administration Management process

• Ensures prompt provision of administrative services to ensure there is no disruption of operations.

7. Management ot equipment

• Makes input into budget proposals for the provision of photocopiers and duplicating machines
  
• Continuously supervises the service providers in orderto maintain optimum uptime of the equipment.

8. Management of Fixed assets

• Ensures the physical availability and security oi the assets by keeping a register of their locations to ensure accountability and guard against loss.
  
• Liaises with the Accounts Department regularly in matters of fixed 2 ~ Asset editions, disposals and security to ensure a correct record is j always maintained.

9. Human Resource Management .

• Supervises staff to ensure that staff deliver results expected.
  
• implements performance management on own direct reports in the Department.
  
• Conducts and ensures adequate on the job training for; Administration staff.

ACADEMIC QUALIFICATIONS:
Masters of Science degree in Civil Engineering or Masters of ‘ Science degree in Land Economics or Masters of Science degree in Quantity Surveying or Master of Laws (LLM) obtained from a 1 reputable institution.

Applicants with LLM will be required to have a Diploma in legal ‘ practice and valid practicing certificates. The rest of the applicants 1 i will be required to be full members of the relevant professional associations

EXPERIENCE:
8 years’ relevant work experience in a reputable organization, 4 of which should have been in Estates Management or Land , Management with strong ability to work with land‘ management/controlling authorities at all levels of government.

KNOWLEDGE AND SKILLS:

• Should have excellent people relations and interpersonal skills.
  
• Should have good knowledge of computers, and mastery of Microsoft Office Suite.
  
• Must be a person with a strong will, able to stand for and defend high ideas and with impeccable integrity.
  
• Should be target oriented in performance of duties

IMPORTANT TO NOTE.
Should be a person of very high and unquestionable integrity and needless to emphasize any reported cases of questionable integrity both before and after interview as well as post appointment will lead to his/her cancellation from the process or termination of Employment.

Job application procedure
Hand written applications with detailed CV and copies of academic certificates and transcripts with the job reference number clearly marked at the top left hand corner of the envelope should be sent to the address shown below. Please indicate your (day time) phone contact.

The Director Human Resource & Administration
Civil Aviation Authority (Head Office)
P.O. Box 5536
KAMPALA