Vacancy title:
Programme Assistant

Jobs at:
Abt Associates Inc

Deadline of this Job:
Tuesday, April 28, 2017

Duty Station:
Kampala, Uganda

Job details:
The USAID-funded Uganda IRS Phase II Project's objective is to conduct a comprehensive spraying program and establish the foundation for sustainable, effective, high-quality indoor residual spraying (IRS) activities. Abt Associates, the prime contractor of this program seeks to recruit a suitably qualified candidate to fill the positions below:

Programme Assistant
Location: Kampala, Uganda
Reporting to: Chief of Party

Job Purpose: Supports operations, Monitoring & Evaluation, Finance & Administration teams and Senior Management Team in drafting regular reports, following with district officials reports and payments for effective and timely delivery of services.

Duties and responsibilities:
Assist the Senior Management Team in coordinating the planning and execution of the work of the technical and administrative staff through: working with technical staff to define the logistics and administrative support needs for upcoming training events. workshops and conferences, well in advance of the events and coordinating with the Finance Manager and Administrative Manager to ensure these needs are met; and ensuring that all the spray activity reports are collated and shared among staff for input before being summarized into end of spray report, assist in drafting of the monthly progress summary reports for USAID, clearly spelling out accomplishments, lessons learned and challenges for each technical area as well as coordinating the compilation of weekly activity reports from the information provided by the field staff and disseminating to staff as appropriate. Coordinate activities for the annual work plan development process and assist with the compilation and formatting of the final copy. Organize, facilitate and document staff meetings, client and counterpart meetings as appropriate. Coordinate the process of preparing technical reports by receiving sectional or individual drafts, collating them into one draft and ensuring that the contributors make further input edits before the final draft copy is produced. Assist with coordination 0t development of scope of work, recruitment and logistics for local and international consultants and provide or arrange support to enable consultants accomplish their work (including developing schedules, organizing meetings and site visits, briefing, introduction to key people and travel arrangements). Coordinate with Home Office to obtain clearance for travelers, purchase of tickets and arrangement of ground travel. Collect, register and maintain information on project activities by reviewing reports and through first hand sources. Support Finance Manager with review of end of spray schedules for spray personnel payments. Assist with preparing requests for district officers’ fuel and SDA allowances. Preparation of travel advance requests for MoH personnel and VCOs and follow-up with their expense reports. Undertake other assignments that the SMT deems necessary including field visits.

Person Specifications:
A diploma or university degree in Project Planning and Management, Social Sciences, Public Administration or other relevant qualifications. At least three (3) years practical experience in similar position in international organizations/development projects in Uganda or elsewhere. Excellent reporting and writing skills and fluency in English a must‘ Computer skills, strong knowledge of MS Word, Excel, PowerPoint, E-mail and Internet is necessary. Knowledge of FAR/AIDAR is an added advantage.

Job application procedure
Submit your application to Procurement@Ugandairs.com  by Tuesday, April 28, 2017, with the name of the position indicated in the subject line. Include: (a) an up-to-date CV; (b) a cover letter detailing why you feel you are particularly qualified for the position; and (c) e-mall and telephone contacts of three references. Applications from suitably qualified female candidates are strongly encouraged.

Only shortlisted candidates shall be contacted. Abt Associates lnc. is an equal opportunity employer. Any form of canvassing shall lead to automatic disqualification.