Vacancy title:
Regional Finance and Administration Manager

Jobs at:
ICCO Cooperation

Deadline of this Job:
31st July 2017 by 5:00 pm

Duty Station:
Kampala, Uganda

Job details:
Reports to: Regional Financial Controller
ICCO was established in 1964 and became a cooperation in 2012. The founding members of ICCO Cooperation are Edukans, the Protestant Church of The Netherlands (Kerk in Actie) and the association Prisma. Within a coherent programmatic framework, ICCO Cooperation offers worldwide financial support, lobby and brokerage services to local non-governmental organizations, the private sector, churches, and networks that work on sustainable economic development, democracy and peace, access to basic services, food security and climate mitigation. ICCO Cooperation seeks to end poverty and injustice and who are committed to creating a world where people can live in dignity and security.
Job Summary: The Regional Finance and Administration Manager (RFAM) will primarily ensure accountability for the financial management, analysis, and reporting of the 9 countries in Central, Eastern and Southern Africa region.

Key Duties and Responsibilities:
Budget Management:

• Ensure that programmes and operational Budgets for the region are prepared and consolidated in a timely manner
•  Prepare and manage the RO budget and expenses
• Estimate operational costs of donor money and consolidates the data into a budget in proposals.
• Identifies and analyses differences between planned and actual financial progress in programs and operational costs
• Offer technical advice to FOAMS and budget holders dealing with financial issues or special projects.
• Keenly monitor and report on utilisation on a regular basis and provide guidance to management on actions to be taken in a timely manner.
  Financial Management:
•  Responsible for the consolidation of financial planning and financial reporting in the region both on program and operational level
• Responsible for timely and appropriate management accounting and reporting of the region
•  Timely review of Manuals
  Project cycle management:
•  Maintain and oversee the project cycle and work with Regional Financial Controller to update the system regularly.
•  Provide monthly quality management information to the Regional Financial controller
•  Work in liaison with the Head of programs / programs department at regional level on proposal writing budgeting and can delegate this at country level.
•  Liaise with Head of Programs for regional programs on key issues and opportunities (to improve), find and implement solutions at the country office level.
  Auditing:
•  Ensure that annual internal and external audits of the regional office including regional implemented programs, are conducted efficiently, smoothly and timely. Liquidity position:
• Analyses the progress on cash flow and liquidity
•  Manages financial resources and matching the needs with the liquidity requirements.
•  Acts upon deviation to ensure consistency in the liquidity position
  Accountability reports:
•  Monitors the financial progress of programs and operational costs.
• Combines financial data
•  Composes/reviews accountability reports to Regional Financial Controller.
• Works closely with Country Managers, when needed, in the various offices
  Staff performance:
•  Monitors the quality of the work and coaches/supports for development of FOAMs, FAs & FAOs.
•  Identifies problems and takes action to improve the working environment.
• Performs annual reviews and has frequent meetings and consultation with the team and leads the financial team to perform and deliver effectively and efficiently
•  Takes on duties and responsibilities of the FOAM’s at temporary basis where needed and as per management instructions.

Key Result Areas:

• Financial management (which includes budget management, financial planning, monitoring, reporting and Audits)
• Project cycle management
•  Performance Management
•  Information management
• Coaching and Mentoring

Qualifications, Skills and Experience:

•   The applicant must hold a university degree in Finance or related field
• Professional Accounting Qualification is required. ( CPA/ACCA)
• A minimum of five years’ experience in managing finance at a senior level with a strong sense of teamwork and collaboration
•  Extensive knowledge and experience with financial management of large donor funded programmes.
•  Knowledge of ICT systems
•  Skills to manage financial professionals at a distance and with cultural differences, to influence and to advise Program Managers and to maintain relationships with stakeholders
•  Self – driven change agent with team skills and ability to work independently
• Strong analytical, problem solving and financial modeling skills
• Organized, detail oriented and demonstrated ability to meet deadlines.
•  Interpersonal skills to challenge poor practice constructively and to give direct actionable feedback on control failures.
•  An understanding of how to develop strong professional support network in the region.
•  Excellent language skills in English and a regional language.
• Good working knowledge of French is essential
•  Good people skills
•  Affinity with the protestant character of ICCO and Kerk in Actie
•  Personal Competences: Analytical, Entrepreneurial and commercial thinking, Openness , and flexibility, Initiative and pro-activeness, Focus , reliable and integrity, Strong influencing skills, sharp business acumen and sound judgment and Excellent communication skills

Job application procedure
All suitably qualified and interested candidates are encouraged to send their updated CVs and cover letters with three work-related referees to the address or email below:
People Performance Group,
Plot 8 Kitante Close, Kitante,
P.O. Box 12405, Kampala, Uganda.
E-mail to: application@ppg.co.ug
NB: Please indicate the “RFA Manager” in the subject line of the application E-mail