Vacancy title:
Executive Assistant to the Country Representative

Jobs at:
Brac

Deadline of this Job:
not later than 8th September, 2017

Duty Station:
Country Office

Job details:
BRAC is a global leader in creating large-scale opportunities for the poor. Founded in Bangladesh in 1972, it is now one of the world’s largest development organizations, touching the lives of an estimated 138 million people in 11 countries across Asia and Africa. For more information please visit BRAC‘s website, www.brac.net, BRAC Uganda invites suitably qualified Ugandans to fill up the following available vacant positions within the‘ Administration Department & BRAC Social Business Enterprise Uganda Limited (BSBEUL).

Job Title: Executive Assistant to the Country Representative
Job Location: Country Office

Principle Duties and Responsibilities:

• Conserves the CR time by reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunication.
• Maintains the CR’s appointment schedule by planning, scheduling and coordinating meetings, conferences, teleconferences and travel within or out of the country.
• Ensures the completion of projects by following up on results with the departments that directly report to the CR and make reports.
• Manage the leave roster for the CR and approve leave requests and procurements for the CR’s Office.
• Manage all travel logistics for the CR's trip including flight booking, online check in, accommodation and transport on arrival,
• Ensures operation of equipment by completing preventive maintenance requirements, follow malfunctions, calling for repairs, maintaining equipment inventories and evaluating new equipment.
• Manage both electronic and paper filing systems in compliance with applicable record keeping requirements.
• Welcome guests and clients to the office, in person or on the telephone and answers or directs their inquiries.
• Manage petty cash, make accountabilities and requisitions for any office supplies.
• Participate in departmental budget preparation and procurement planning for CR‘s Office.

Minimum qualification and Requirement

• Bachelor’s degree in Secretarial and Office management or a related field.
• Minimum of 3 years’ experience in Secretarial or related field.
• Excellent interpersonal skills.
• Knowledge of various Computer applications.
• Good oral and written Communication skills. Sensitivity to confidential information, discretion and good judgmental skills.
• Planning and organizing skills.
• Ability to prioritize activities and work independently.
• High level of integrity and a good team player.
• Tactical skills in dealing with different people.
• Handle correspondence and draft appropriate responses.
• Ability to search for and disseminate information.
• Shorthand skills.
• Management skills.

Job application procedure
interested candidates who meet the above qualifications, must submit their application letter, Curriculum Vitae in one Ms. Office, Word Document & academic papers in one PDF to hrd.uganda@brac.net not later than 8th September, 2017. There should be only 2 attachments & the subject in email must be the name of the position applied for strictly. NB. Only Soft Copy Applications will be considered & Only shortlisted candidates will be contacted. This position is open for Ugandan nationals only.