Vacancy title:
Project Assistant (Finance and Administration – UNDP project)

Jobs at:
National Environment Management Authority ( NEMA )

Deadline of this Job:
5.00 pm on July 07, 2017

Duty Station:
Uganda

Job details:
National Environment Management Authority (NEMA) on behalf of Government of Uganda is implementing a 4-year Global Environment Facility / United Nations Development Programme (GEF/UNDP) supported Project on "Strengthening institutional Capacity for Effective Implementation of Rio Conventions in Uganda”. The objective of the project is to strengthen institutional capacity for effective implementation and monitoring of Rio Conventions in Uganda.

The project builds on the National Capacity needs Self-Assessment (NCSA) process for implementation of Multilateral Environmental Agreements (MEAs) in Uganda. During project implementation, NEMA will closely collaborate with Rio Conventions Focal points and GEF Operational Focal Point to ensure proper coordination with other initiatives. To ensure effective and efficient delivery of project outputs and outcomes, NEMA is seeking to recruit competent staff stated below for the Project Management Unit (PMU).

During project implementation, NEMA will closely collaborate with other government agencies especially Ministry of Agriculture, Animal industry and Fisheries (MAAIF), Ministry of Water and Environment and District Local Governments. To ensure effective and efficient delivery of project outputs and outcomes, NEMA is seeking to recruit competent staff stated below for the Project Management Unit(PMU). NEMA invites applications from suitably qualified candidates to fill the following vacant positions:
Job Ref: NEMA/ADV/EXT/03/2017
Title: Project Assistant (Finance and Administration – UNDP project)
Reports to: Project Manager
Vacancies: 01

Responsibility and Reporting
The Project Assistant (Finance and Administration) is responsible for day to day management of the financial and administrative aspects of the project. S/he will report to the Project Manager.

Duties.

• Work with the Project Manager to provide technical support implementation of project activities at central and site level
  
• Carry out day-to-day management of financial operations of the project in accordance with established rules, regulations and relevant manuals
  
• Manage and monitor project budget, maintaining all relevant records;
  
• Process payment requests to suppliers/vendors, advances to the responsible partners
  
• Maintain project's disbursement ledger and journal;
  
• Prepare accurate financial reports, including monthly an quarterly disbursement reports and financial reports;
  
• Present information on the status of financial resources as required;
  
• Provide full support to project evaluation, reviews and audit missions;
  
• Contribute to the preparation and implementation of progress reports
  
• maintain project correspondences and lines of communication in accordance with established procedures
  
• Support the preparation of work plans
  
• Provide logistical organization for field visits, workshops and meetings ‘
  
• Maintain a proper filing system and office administration

Qualifications and Correspondences

• Bachelors degree in finance, commerce or business administration;
  
• Post graduate training in Finance and Accounting is an advantage;
  
• Finance and/or Accounting Certifications like CPA, ACCA is an advantage.
  
• At least 3 years of experience in project/programme management
  
• At least 3 years of relevant experience in finance and administration
  
• Working experience with the Government of Uganda-donor supported projects
  
• Understanding of accounting processes and procedures, and
  
• Financial Reporting; Ability to handle a large volume of work under time constraints;
  
• Ability to anticipate client needs and address them promptly; Proficient in software applications (Excel, Ms Word among others
  
• Ability to communicate effectively to different stakeholders and organizations
  
• Demonstrates / Safeguards Ethics and integrity and Acts as a team player and facilitates team work
  
• Understanding of GEF and UNDP finance and administrative procedures will be an added advantage

Duty Station
The Project Assistant will be based at NEMA Offices in Kampala with frequent travel to the project area. Remuneration is attractive.

Job application procedure
Potential Candidates should submit applications in their own handwriting and deliver them by hand or through post office enclosing copies of certificates/testimonials and detailed curriculum vitae indicating 3 referees addressed to:

The Executive Director
National Environment Management Authority (NEMA)
NEMA House, Plot 17/19/21 Jinja Rood
P. O. Box Z2255,
KAMPALA.

To reach the above address by 5.00 pm on July 07, 2017. Applicants i who do not meet the above minimum requirements need not to apply.

Note:

- Applicants who will not have heard from us by July 11, 2017 should consider their applications unsuccessful.
- NEMA is an equal opportunity employer.