Vacancy title:
Senior Transport Officer

Jobs at:
Civil Aviation Authority (CAA)

Deadline of this Job:
not later than 5:00 pm, 25 August 2017

Duty Station:
Kampala, Uganda

Job details:
Civil Aviation Authority (CAA) is a corporate body responsible for regulation of civil aviation in Uganda. It manages Entebbe International Airport (EIA) and thirteen other upcountry aerodromes. CAA carries out its work in conformity with International Aviation Authority Organization (ICAO) standards and recommended Partices (SARPs). The Authority now plans to recruit suitably qualified Ugandans of impeccable integrity and commitment to fill the following position in its establishment as detailed below:

JOB REF : CAA/ADV/EXT/04/2017
POST : Senior Transport Officer
REPORTS T0 : Principal Transport & Maintenance Officer
SALARY GRADE : 11
VACANCIES : 01
AGE : Should be between 35 to 45 years of Age.

JOB PURPOSE: Assist the Principal Officer to manage and monitor, in the most efficient and effective manner, the operation and running of CAA vehicles.

PRINCIPAL ACCOUNTABILITIES:
Plan for proper movement of vehicles:

• Schedules movement of pool vehicles to cover various needs of CAA and to ensure there is always a reliever on standby.
•  Vehicles movement is planned to, ensure no CAA duties are unattended due to lack of transport.
•  Ensures the schedule covers for the vehicles which are in CAA garage.

Programme all matters related to repairs and maintenance of vehicles:

•  programmes scheduled maintenance for CAA vehicles in the workshop to avoid congestion or irregular flow of vehicles into the workshop.
•  Inform the drivers in advance when their maintenance falls due.
• Timeously informs drivers of their respective vehicle maintenance dates and arranges for alternative, —-vehicles where appropriate and possible.
• Ensures corrective maintenance (scheduled) is handled in good time to reduce vehicles down time
• Ensures outsourcing of repairs, which require specialized equipment on advice of the mechanics and after relevant approval.

Supervise staff in the section.

• Allocates duties to staff and ensure their completion.
• Motivates staff through reward and feedback.
•  Ensures that staff adhere to CAA rules and regulations.

Manage licensing and registration ofvehicles:

• Monitors expiry of license and, registration by drawing at license
• registration schedule indicating expiry date for each vehicle.
• Updates the schedules to include and exclude purchase and disposal of vehicles respectively.

Handle all matters regarding motor accidents:

• Manages motor vehicle accident by following the laid down lawful procedures in the Traffic Act:
• Reports to the police Obtains the police abstract
• Receives a written report from the driver involved giving accident details. The report to be copied to Corporate Secretary and HRM.
• Informs the insurance and produces the required documents:
• Driver's license.
• Insurance claim form duly filled.
•  Police abstract.

Make reports on vehicle status and mechanical conditions.

• Carries out vehicle's inspection using CAA inspection form to check on vehicle's general conditions and accessories, e.g. dents wheels, jack, mirrors etc.
• Replaces lost accessories and arranges for recoveries from employee's salary by raising payroll advice note attaching receipts.

Handle disciplinary matters in the section.

• Records and investigates the disciplinary cases in the section.
• Reports on the investigations outcome and forwards to HRM for -disciplinary action.

Preparation of the section's budget

•  Gives required data input for the preparation of the budget.

Make reports on garage bills

• Compiles and analyses garage bills levied to the respective department (cost centre).
• Prepares monthly report of garage bills on the respective vehicles and cost centre.

QUALIFICATIONS/ REQUIREMENTS

• An honours Bachelor's degree in Business Administration,
•  A diploma in Transport Management OR Chartered Institute of Transport Certificate with a Higher Diploma in Mechanical
  Engineering,
• Holds a Certificate in Supervisory Skills,
•  Holds a Certificate in Customer Service,
• Computer literate with ability to use Ms Word and Ms Excel, and
•  Must have proven Human Resource and third party relation skills.

EXPERIENCE
At least 5 years relevant working experience, 3 of which at officer level, in a big organization with a large vehicle fleet.

IMPORTANT TO NOTE.
Should be persons of very high and unquestionable integrity. Any reported cases of questionable integrity both before and after interview as well as post appointment will lead to his/her cancellation from the process or termination of Employment.

Job application procedure
Applications with detailed.CV and copies of academic certificates and transcripts with the job reference number clearly marked at the top left hand corner of the envelope should be sent to the address shown below. Please indicate your (day time) phone contact.

The Director Human Resource &
Administration
Civil Aviation Authority (Head Office)
P.0. BOX 5536
KAMPALA

To be received not later than 5:00 pm, 25 August 2017
Only shortlisted candidates will be contacted.

CAA is an equal opportunity employer.

lt is the duty of the applicant to ensure that his/her application is received by the indicated date. Late applications will not be entertained under any circumstances.