Vacancy title:
Declaration Officer

Jobs at:
HRM Connection Ltd

Deadline of this Job:
6th October 2017

Duty Station:
Kampala, Uganda

Job details:
HRM Connection Ltd has been serving a wide variety of industries as a human resource advisor, consultant, and on-site human resources department since 2010. They are recruiting for a valuable client.

Job Summary: The Declaration Officer will accurately prepare and process error free customs entries on behalf of the company within the laid down legal and statutory requirements for the customs clearance procedure.

Key Duties and Responsibilities:

• Promptly procure customers’ manifests from the airline handling centers for airfreight and the shipping lines for sea freight through the Client Services department, Mombasa Operations Team or any other source as applicable.
• Compare and ensure manifested details tally with the shipping documents
•  Ensure stock of bonds are managed and tallied effectively and cancellation monitored daily.
• Ensure the Customs entries are prepared with Zero errors
• Prepare and make declarations of customs entries within agreed service levels
• Promptly communicate discrepancies/ issues to Operations Manager when necessary
•  Ensure data has been entered accurately into the Asycuda system
• Ensure taxes payables have been captured correctly
• Follow up and ensure taxes have been prompt paid
•  Monitor and ensure entries have been processed at the Document Processing Centre once payment has been made
•  Perform quality assurance on work processed
•  Identify and escalate recurring or consistent problems with systems functionality
•  Regularly provide advice to Clients, Client Services team on Tax estimates as per the KPIs
• Effectively handle all issues arising from disputes over tariff and valuation at any stage of clearance
• Maintain professional working relationship with internal and external customers and colleagues.
•  Ensure departmental and individual objectives are achieved
• Plan, schedule and actively participate in departmental meetings
•  Establish, prioritize and present departmental action plans for meeting
• Effectively liaise with Stakeholders, Clients, Customs, URA, Shipping lines and staff from same and other departments to ensure accurate entry and procedures
•  Effectively handle customer queries and disputes and proactively follow through to resolution
• Promptly investigate and resolve customers’ complaints and escalate if appropriate to the Operations Manager.
•  Establish and process the required permits as required
• Provide advice to clients on the required permits and processes
•  Any other duty as assigned.

Qualifications, Skills and Experience:

•  The applicant must hold a Certificate or Diploma in clearing and forwarding
•  Training and certification in the Asycuda System
• A minimum of two to three years’ experience with Ugandan customs clearance process and requirements.
•  Experience in Transit clearance and forwarding
• Excellent Interpersonal skills
• Excellent communication skills
•  Information management skills
•  Attention to detail
•  Must be Ugandan

Job application procedure
All suitably qualified and interested Ugandan candidates should send their updated CVs to careers@hrmconnection.com . Only shortlisted candidates will be contacted.