Vacancy title:
Management Information Systems Specialist (MIS Specialist)

Jobs at:
The Democratic Governance Facility (DGF)

Deadline of this Job:
5:00pm on the 30th October 2017

Duty Station:
Kampala, Uganda

Job details:
The Democratic Governance Facility (DGF) was set up in July 2011 by eight Development Partners: Austria, Denmark, Ireland, the Netherlands, Norway, Sweden, the United Kingdom and the European Union. The aim was to Provide harmonized, coherent and well coordinated support to State and non-State entities to strengthen democratization, protect human rights, improve access to justice and enhance accountability in Uganda.

The DGF is legitimized by the agreement between the Development Partners and the Government of Uganda to support good governance in the country. Therefore, our work is aligned to the Constitution of Uganda and National Development Plan. in the first phase (DGF l), the facility worked in partnership with over 80 State and non-State actors. Currently, the facility is planning to implement the second phase of the programme (DGF II) which nine from January 2018 to December 2022. The DGF II programme was made possible with funding from seven development partners: Austria, Denmark, Ireland, the Netherlands, Norway, Sweden, and the European Union. to the new phase, DGF will have three spheres of work: (i) Democratic processes that build citizen-state relationships; (ii) Citizen empowerment, engagement and accountability; and (m) Protection of human rights, access to justice and gender equality.

The DGF Facility Management Unit (DGF FMU), which is responsible tor the day-to-day management and implementation of the programme, wishes to recruit talented and experienced individuals to join its team. Successful candidates will be part of a team of professionals with different skills; talents and competencies that work collaboratively within and across the three DGF spheres.

Brief summaries of the job requirements for the specified positions are listed below. Full job descriptions for each of the positions can be found on the DGF website at www.dgf.ug and on the Future Options website: www.futureoptionsug.com

MANAGEMENT INFORMATION SYSTEMS SPECIALIST (MIS SPECIALIST)
Main purpose of the job
Reporting to the Senior Monitoring 81 Evaluation Adviser, the MIS Specialist will be responsible for in-house planning, development and implementation of hardware and software applications including databases. S/he will also be charged with researching, updating and implementing technology and network-based systems in order to enhance the Facility's organization and productivity

Key Responsibilities
Lead the planning, development and operationalization of the DGF MIS:

• Working with the M&E advisers sphere teams, and finance team, analyze DGF MIS needs and take lead in providing technical support to have these needs in place.
  
• As needed, programme, lest and document the systems that are used within the FMU. This may encompass system integration, system interfaces, system customizations, or complete applications.
  
• Support of production systems in terms oi problem analysis and solution development.
  
• Develop MIS user manuals and guidelines as required.
  
• Train all FMU staff and the implementing partners where applicable on the use of the system, and trouble shoot issues as they arise.

Overall MIS administration

• Ensure that all of the FMU data and information storage and retrieval needs are met with the various platforms in use. Recommend improvements additions as needed to the MIS infrastructure.
  
• Ensure appropriate applications and/or software as required by the FMU exists for development and production work.
  
• Participate in the evaluation and selection of MIS tools, methodologies, etc.
  
• Proactively monitor and provide technical directions and strategies tor existing applications and tools.
  
• Provide technical guidance and support for the management oi information and data of DGF activities.
  
• Manage and orient all staff on the Joint Electronic Filing (JEF) system and the general archiving and repository of resources related to DGF's operating environment and its partners‘ work.

Database administration

• Ensure appropriate infrastructure exists for development and production databases.
  
• Provide technical guidance and support for database development activities.
  
• Lead strategic technical architecture planning for database system components.
  
• Lead database system administration including installation, tuning, performance monitoring, and upgrading.
  
• Track and provide technical support to partner's adherence to the use of the database reporting processes (as applicable).
  
• Periodically check the completeness of the partner reports into the database and, with the programme managers, make follow-ups for this missing data each reporting period.

Other

• Provide technical support to the Communication advisor in maintaining and updating of the DGF website.
  
• in alignment with the HR manual, maintain confidentiality about DGF and DGF implementing partners.
  
• Participate in other tasks as assigned by your supervisor.

Key Requirements

• A university degree in MIS, Computer Science and an additional qualification in database or system management or equivalent are required.
  
• At least three years‘ experience in managing a Management information System (MIS), with at least a year of that managing the MIS for a grant-making organization.
  
• Knowledge of software development tools, theories, methodologies, and standards.
  
• Knowledge of toolsets utilized to build, implement, and support these information Systems

Job application procedure
Interested candidates are invited to send their applications enclosing curriculum vitae, academic and professional certificates along with the names and contacts of three referees. Applications should be sent by post, counter, hand delivery or email to:
The Director Executive Recruitments
Future Options Consulting Ltd
4th Floor, DTB Centre, Kampala Road
P.O Box 34934, Kampala, Uganda.
Phone: 0393265028/9, 0414231204/206
Email: projects@futureoptionsug.com (Please include the title of the position for which you are applying in the subject line of the email)

Applications should be received by 5:00pm on the 30th October 2017