Vacancy title:
Senior Administrator

Jobs at:
Mott MacDonald Group

Deadline of this Job:
25th November 2017

Duty Station:
Kampala, Uganda

Job details:
The Mott MacDonald Group is a consultancy with headquarters in the United Kingdom. It employs 16,000 staff in 150 countries. Mott MacDonald is one of the largest employee-owned companies in the world. It was established in 1989 by the merger of Mott, Hay and Anderson with Sir M MacDonald & Partners. It has won more than 500 industry awards in the last five years and is among the top ranked firms in the annual league tables published by Engineering News Record and New Civil Engineer.

About Project:
Cambridge Education has recently been appointed by the Department for International Development (DFID) as Managing Agent on the Uganda Strengthening Education Systems for Improved Learning (SESIL). SESIL is a 4.5 year programme which seeks to impact on the equity and quality of measurable learning outcomes for girls and boys in Uganda, the programme will focus on three core components:

• Building strong foundations – to increase the numbers of girls and boys reaching grade appropriate learning standards in literacy and numeracy in primary schools;
• Enhancing assessment and exams – to strengthen the assessment system so that it leads to more Ugandan children learning what matters for their future;
• Supporting a mixed economy – to support the Government of Uganda to work more effectively with non-state providers and financiers of education, including through direct support to a network of secondary schools.

Job Summary: The Senior Administrator will join the Programme Management & Administration Team which is responsible for ensuring that all financial, operational and administrative aspects of SESIL run effectively. This Team will be based in the Mott MacDonald Uganda Office in Kampala, and within Regional offices as required.

Key Duties and Responsibilities:

• The Senior Administrator will act as the Line Manager to the Admin Assistants, Logistics Officer, and Procurement Officer;
• Work with the Mott MacDonald Uganda admin team to ensure the timely provision of office facilities and services, transportation, accommodation, bookings and service contracts as required for the project;
•  Work closely with the Mott MacDonald Uganda admin team to ensure and oversee the running of office systems required for the smooth running and support of the programme;
• Manage the procurement systems and procedures on the project ensuring compliance with DFID and Mott MacDonald policies;
• Administer contracts to ensure compliance with the contract conditions, payment terms, variations, claims, dispute resolution, and monitoring;
• Manage the delivery of the fleet management system for the project;
• Facilitate and support the recruitment, training and mentoring of project support staff;
•  Support the contracting and deployment of short-term consultants ensuring resources are available to support their missions;
•  Provide HR support, ensuring that local labour laws are adhered to and liaising with Mott MacDonald HR teams on employment issues. Additionally, support the recruitment of technical and other non-technical personnel;
•  Liaise with Cambridge Education/Mott MacDonald administration as required for logistical, reporting, recruitment, procurement, contracting and quality assurance tasks;
•  Operationalise the Mott MacDonald Business Management Systems (BMS) procedures, including health, safety and security as required by Cambridge Education/Mott MacDonald for the project;
•  Contribute as required to programme reporting related to the areas above;
• Promote healthy work ethics, good governance and anti-corruption behaviour;
•  Perform any other duties as may be assigned from time to time by the Programme Manager.

Qualifications, Skills and Experience:

• The applicant should preferably hold a Degree (ideally) in public administration, accounting, project management or other related area
• The applicant should preferably have experience in managing logistics, administration, and operations;
•  Experience of working for an international organisation, preferably in the development/humanitarian sector;
• Experience of setting up and maintaining operations and logistical procedures and processes;
• Experience of procurement, contract management and, ideally within a development programme context;
• Excellent oral and written communication skills in English;
• Proven management experience leading small to medium sized teams;
• Ability to liaise efficiently with individuals and organisations to arrange and carry out programme administration functions;
• Experience in implementing health and safety procedures;
•  Experience in operating within environments with diverse cultures and practises;
•  Ability to use computer systems and standard office software reliably, including organising and setting up systems for maintaining office electronic records;
• Proven experience in programme operations and administration in Uganda and/or the region;
•  Knowledge of the Ugandan immigration Service as well as previous experience in visa facilitation.

Job application procedure
All suitably qualified and interested candidates are strongly encouraged to apply by clicking on the link below.

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