Summary
Date Posted: 19th April 2019 , Base Salary: Not Disclosed , Currency: UGX , Value: 1000000 , Minimum: 700000 , Maximum: 3000000 , Period: MONTH

JOB DETAILS:
The European Union Emergency Trust Fund (EUTF) and the German Ministry for Economic Cooperation and Development (BMZ) have commissioned the Gesellschaft fiir lnternationale Zusammenarbeit (GIZ) with the programme “Supporting Refugees and Host Communities in Northern Uganda". The main objective ol the programme is the improvement of the inclusive socio-economic development of refugees and the host population within the three districts of Northern Uganda, namely Arua, Adjumani and Moyo, which are amongst the districts with the highest percentage of refugees. The programme combines the support to the district local government structures, efforts to create income and employment and the support for agricultural activities.
GIZ is recruiting the following positions to support the improvement of the inclusive socio-economic development of refugees and the host population within the three districts of Northern Uganda.
Job Title: 2 Administration Officers
Reports to; Head of programme
Job Location: Arua
Ref. No.: GIZ – RISE/AO/041933.

  Key Responsibilities
The Administration Officer is responsible for:
• Managing daily office operations
• Providing administration support to the team in line with GIZ/EU standard procedures
• Organising events and meetings
• Providing logistics support
• Managing travel bookings and travel claim submissions
• Managing stocks and inventories .
In this context, the Administration Officer fulfils the following tasks:
Administration
• Supports the team with general administrative duties as assigned
• Liaises with conference and events venues to ensure suitable services and facilities
• Supports the planning, preparation and logistical set up of events in close collaboration with team members (reservations, reimbursement of transport allowance and per diem, etc.)
• Manages stock levels and initiates the purchasing oi office supplies
• Maintains an inventory of programme assets
• Conducts cash handling under the supervision oi supervisor
• Supports the administration of local subsidies in close collaboration with team members
• Books travel for team members and supports the timely submission oi travel claims
• is responsible for tiling oi all relevant documents (electronically or in hard copy) according to the GIZ/EU filing system
• Maintaining service request records
• Updating training, consultancy lists, and databases as advised by the technical staff
• Regularly checking oi logbooks of all the project vehicle and calculate fuel consumption. Finance and Accounting
• Preparing financial documents (vouchers, receipts, invoices etc.) to be delivered to country office through HlSE office in Kampala.
• Helping in the preparation of internal/external controls and audits.
Other duties/additional tasks
Assists in and/or carries out other office activities and other tasks, as Assigned

Qualifications
University degree in Business Administration or related field

  Professional experience
• At least 3 years oi work experience in a similar position
• Knowledge of office management systems and procedures. Other knowledge, additional competences .
• Excellent written and oral knowledge of English
• Madi and/or Lugbara language skills are a very strong asset
• Excellent communication and organisational skills
• Excellent time management skills and ability to multi-task and prioritise work
• Attention to detail and problem-solving skills
• very good working knowledge of ICT technologies (related software, phone, email, internet and computer applications (Outlook, Word, Excel, PowerPoint)
• Professional attitude and conduct
• Team player
• Politeness and helpfulness in dealing with visitors
• Willingness to upskill as required by the tasks to be performed

Job Skills: Not Specified
Job Education Requirements: Not Specified

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Job application procedure
All interested and qualified persons are strongly encouraged to apply by submitting their application and CV along with the contacts of three professional referees to The Director, Future Options Consulting Ltd, 4th Floor, DTB Centre, Kampala Road, P.0. Box 34934, Kampala, Uganda by email: hr@futureoptionsug.com ; Tel: +256 414 231204/6. Applications should be received by 5.00pm on the 2nd May 2019. Please note: This is a national position. Application and CV should he in one document including the relevant attachments. Please indicate the title and reference number of the position applied for. Only the shortlisted candidates will he contacted. We encourage women. people with Disabilities and minority groups to only tor this position. GIZ is committed to equal opportunities and diversity.

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