Summary
Date Posted: 20th December 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time , Currency: Ush

JOB DETAILS: Mercy Corps exists to alleviate suffering, poverty and oppression by helping people build secure, productive and just communities. Operating in Uganda since 2006, Mercy Corps has field offices in Kitgum, Gulu, Kotido, Moroto, Arua, Yumbe, Amudat and Kaabong and implements programs that cover a wide variety of program sectors including food security, health/nutrition, water/sanitation, peace building, youth, agriculture, and econ development.
PROGRAM/DEPARTMENT SUMMARY:
Mercy Corps has been present in Uganda since 2006, focusing its interventions on economic and agricultural development, maternal child health and nutrition, governance, conflict management and humanitarian response. In 2017, Mercy Corps had an impact on almost 1 million beneficiaries in Uganda through our work focusing on building resilience and enabling economic growth, improving opportunities to attain better health and nutrition, and improving governance and conflict management. Common themes include community engagement, inclusive development, gender, and working in partnership with local government, the private sector and civil society actors.

GENERAL POSITION SUMMARY:
The Procurement Officer will be an integral member of the Operations team. The Procurement Officer is responsible for overseeing procurement in the Moroto central office. Working closely with Operations, Programs, Administration and Finance, the Procurement Officer is instrumental in supporting program activities through his/her services. The Procurement Officer is responsible to ensure that all procurement and contracts are in compliance with Mercy Corps and donor requirements.

ESSENTIAL JOB FUNCTIONS:

• Responsible for the daily coordination of Mercy Corps Program procurement and administrative activities;
  
• Ensure that Mercy Corps procurement policies and formats are properly used.
  
• Contribute to the overall program planning and implementation process.
  
• Assists program and support staff on creating clear and understandable purchase requests (PR) and other documentation;
  
• Collects quotations and bids from the market for PRs as assigned by manager(s) – as per Mercy Corps standards and formats;
  
• Interact with contractors, in coordination with the Programs and Operations departments of Moroto.
  
• Prepare the required documentation of supplies and transactions as to MC standards.
  
• Preparation of status reports on deliveries for Programs, office Management and recipient of supplies.
  
• Maintain thorough procurement files as outlined in the MC procurement policy;
  
• Maintain the filing of both hard copy and soft copy of the ongoing and complete Purchase Requests with all the supporting documents as required by the Mercy Corps Procurement Policy;
  
• Ensure the timely and well documented delivery of supplies to respective MC Uganda field offices in coordination with the field based logistics officers.
  
• Interacts with suppliers in the receiving and inspection of goods –Ensure GRNs are issued.
  
• Receive the goods as per the description on the purchase order/request. Inspects goods upon delivery and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order;
  
• Compliance checks in relation to Procurement manual and Donor requirement, (WT, segregation of duties, Referencing, AAM, Donor waivers, etc)
  
• Establish a working Procurement Committee and be part of this working committee on sealed quotation procedure, tender preparation, opening, evaluation and award process. Procurement Officer responsible for documenting all committee meeting minutes and decisions and get required approvals.
  
• Managing Karamoja Strategic Investment Fund (KSIF), follow-up on deliveries, beneficiary handover and follow-up on progress of activities in collaboration with Program team.
  
• Manage the KSIF PR Master list and provide updates, as necessary
  
• Provide Orientation on Procurement procedures from time to time to new recruits and Programs in line with MC policy.
  
• Conduct market surveys for prices and maintain a list of prices for commonly purchased items in all Program areas of operation.
  
• Maintain an updated Supplier database with all relevant details, legal status etc
  
• Conduct site visits for construction related procurements in collaboration with Engineers and other Program staff to verify materials and other direct deliveries made to beneficiaries.
  
• Sensitize vendors on Mercy Corps procurement procedures and advocate for high levels of integrity.
  
• Processing payments for completed procurements ensuring acknowledgement in terms of GRNs, Completion Certificates and waybills
  
• Support in the MSA and PSA processes, and updating PSA database

ETHICS AND INTEGRITY:

• All Mercy Corps staff are expected to behave ethically and demonstrate highest integrity in their professional and personal life. Mercy Corps has zero tolerance to any form of fraud, corruption, abuse, harassment or exploitation. Any breach of our policies or misconduct will lead to disciplinary action or may lead to termination.

KNOWLEDGE AND EXPERIENCE:

• A Bachelor’s Degree in Procurement and Logistics Management or a closely related field.
  
• At least 3 years’ experience in Logistics and Procurement Management, International NGO experience is an added advantage.
  
• Microsoft Office computer skills especially in MS Excel and experience with using email.
  
• A demonstrated ability to multi-task and process information into action as to not delay program activities.
  
• A clear understanding of procurement ethics and donor compliance is essential.
  
• Excellent oral and written English skills.
  
• Proven ability to solve problems independently without supervision
  
• Good understanding and skills at data management.
  
• Strong computer literacy with a full knowledge of MS Office applications.
  
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
  
• Strong team coordination, listening, and consensus building skills.
  
• Fluent in both spoken and written English. Fluency in spoken Nga’Karamajong an additional

Job application procedure
Submit your application through email to ug-mcjobs@mercycorps.org addressed to the Human Resource Director, Mercy Corps Uganda. Include a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates. Deadline for Submission: Close of business on Monday, 07th January, 2019. Subject of email should include the position you are applying for. Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply. This is a re-advertisement, earlier applicants need not to re-apply.