Summary
Date Posted: Friday, December 17, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Duty station : Kampala
Start of work : 2022

Main responsibilities include, but not limited to:
Procurement:
• Support procurement team in local, regional and international order management, through strategic sourcing according to MSF procedures and guidelines.
• Receive, prepare and submit to the procurement supervisor for review all Invoices and Procurement documents fully compliant with the MSF procedures and regulations, before processing payment.
• Participate in entering data for tendering or market assessment processes.
• Upon Completion of the Procurement Processes, file and archive the arising documents.
• Taking minutes of departmental meetings.
• Assist Procurement supervisor and her Assistant in raising quotations, quotation analysis and preparing procurement documents.
• Local order confirmation to suppliers.
• Participate in ERP data entry, cleaning and management.
• Sharing order monitoring updates with field teams according to the available chronogram.
Warehousing- Stock Management
• Receiving items when delivered by suppliers and confirm delivery is according to LPO issued.
• Support in Dispatch of consignment to field location, preparing shipping documents. Follow up with field locations on receipt of the items and submission of
• signed delivery orders from the field.
• Participate in both mid and end year physical stock taking, inventory and reconciliation.
• With the help of warehouse supervisor and project supply chain manager, plan and do flash inventory, ensure that the report is analysed, signed and achieved.
• Preparation and maintenance of stores records according to MSF standards.
• Weighing of all consignment to be shipped to the field before handing them to the contracted shipping agent/transporter.
Transport and Customs
• Support Transport Team on updating cargo follow up information (on the board – computer file)
• Support in preparing internal documents required for importation and exportation of commodities.
• Participating in loading and offloading of international orders imported, in transit as well as Exports.
• Filing and achieving transport and customs related documents.
• Supporting transport and customs department by updating the field on all planned shipments.
• As delegated by the transport and customs supervisor, capture and release customs entry for transit and exports using Asycuda world.
• Support in Dispatch of consignment to field location
• Any other delegated tasks

Education: Bachelor’s degree in Logistics and Supply Chain Management.
Experience: Fresh University Graduate.
Competences/ Skills: Team worker, Flexibility; mobility, rigour, pro-activity, able to work with multi-disciplinary and multicultural people.
Language: English mandatory, French is a strong asset.

Work Hours: 8

Experience in Months: 6

Level of Education: Bachelor Degree

Job application procedure
Interested candidates are invited to email their applications to; msfch-kampala-recruitment@geneva.msf.org or hand delivers to MSF Swiss SUKA HR office by the close of business 23rd December 2021 at 5:00PM
Only short-listed candidates meeting the above criteria will be contacted, Female candidates are highly encouraged to apply.

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