Vacancy title:
7 Department administrative assistants

Jobs at:
Uganda National Oil Company (UNOC) Limited

Deadline of this Job:
Tuesday 13th November 2018

Duty Station:
Kampala, Uganda

Summary
Date Posted: 08 November 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:Uganda National Oil Company (UNOC) Limited was established under the Petroleum (Exploration, Development and Production) Act, 2013 and incorporated under the Company’s Act 2012. It is a limited liability company wholly owned by the Government of Uganda. The overall function of UNOC is to handle the State’s Commercial interests in the Oil and Gas industry and ensure the resource is exploited in a sustainable manner. UNOC now invites applications for persons interested to develop their career with a dynamic results-oriented company to occupy the following positions:

Job title: Department administrative assistant (7 positions)
Reports to: head of department
Job purpose: providing support to staff in performance of their duties in the department, assisting in daily office needs and managing general administrative activities of the department

Essential Duties;

• Provide general administrative and clerical support including mailing, scanning, faxing and copying to staff.
  
• Manage the Calendar of the Head of Department.
  
• Schedule and coordinate appointments, meeting and travel arrangements for the Department staff.
  
• Assist in the preparation of regularly scheduled Departmental reports.
  
• Assist in the developing and maintaining appropriate filing systems.
  
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
  
• Receive, sort and distribute incoming correspondence to the Department, perform data entry and scan documents
  
• Answer and direct phone calls to the Department and provide general support to visitors.
  
• Requisition and maintain office supplies for the Department.
  
• Develop a structure and system to manage contacts and enquiries.
  
• Provide back up to the Front Office Administrator.
  
• Provide general office management and any other administrative support when required.

Qualifications and attributes;

• A Bachelor’s Degree (Honours) in Social Sciences, Arts, Development Studies, Public Administration, Social Administration, Business Administration, Secretarial Management, Administrative Secretary or any relevant degree
  
• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
  
• Working knowledge of office management systems, procedures and equipment.
  
• Proficiency in MS Office (MS Word, MS Excel, MS PowerPoint and MS Outlook).
  
• Excellent organizational, planning, written and verbal communication skills.
  
• Excellent time management skills and the ability to prioritize and multi-task