Summary
Date Posted: 21st January 2019 , Base Salary: Not Disclosed , Employment Type: Full-Time , Currency: Ush

JOB DETAILS:
Applications are invited from suitably qualified Ugandans to fill the position of EXECUTIVE ASSISTANT in the Office of the Managing Director at Uganda Printing and Publishing Corporation.
JOB TITLE: Executive Assistant
Department: Office of the Managing Director
Job/Salary Scale: UPPC6
Accountable To: Managing Director
Job Purpose:
To provide effective and confidential administrative and secretarial support to the office of the Managing Director
Key Result Areas:
• To relieve the Managing Director of administrative detail on all coordinating work flow and carrying out delegated tasks to ensure effective performance of the MDs office.
• Draft correspondence and memoranda forthe Managing Director.
• Receive and disseminate correspondences, mails and other information for the office;
• Organize meetings, writing minutes and circulating decisions to the relevant action offices;
• Coordinate board and management meetings in liaison with Legal Department and Administration Department.
• ldentify important events that require participation of the MD, make and follow up on appointments, bookings and schedules and reschedules meetings for Managing Director.
• Maintaining office cleanliness and orderliness;
• Managing and accounting for office equipment, materials and imprest; and
• Supervising activities of the lower support staff in the MD’s office.
• Any other duties as may be assigned by the supervisor.
Person Specification (Education and Qualifications)
• A bachelor's degree in Secretarial Studies or Public Relations, or Public Administration, or Office Management from a recognised University/ Institution.
• At least 5 years‘experience in a similar/related position in a reputable organisation.
Required Competencies
• Excellent minute taking skills.
• Strong written and verbal communication skills.
• Exceptional word processing and Microsoft office skills
• Sound time management skills.
• Highly effective project management skills.
• Highly effective ability to participate in meetings and events at all levels of the organization.
• Ability to effectively develop and maintain various data management systems.

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Job application procedure
Interested and qualifying candidates should submit written applications together with an up-to-date curriculum vitae, copies of academic documents as well as names and contacts of three professional referees, to the address below:
The Human Resource and Administration Manager
Uganda Printing and Publishing Corporation
P.0. Box 33 Entebbe
Tel: 0414320639
The closing date for receiving applications is Friday 2nd February 2019, not later than 5.00 pm.
Only successful candidates will be contacted.