Vacancy title:
Internal Controller

Jobs at:
Adventist Development and Relief Agency (ADRA)

Deadline of this Job:
14th September 2018

Duty Station:
Kampala, Uganda

Summary
Date Posted: 22nd August 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

JOB DETAILS:
Job Title: Internal Controller
Duty Station: Kampala, Uganda with frequent travels to the field
Reports To: ADRA Board of Directors and to the Country Director
Duration: 1 year. Job renewal is subject to performance and availability of funds

The Adventist Development and Relief Agency (ADRA) is a humanitarian non-governmental
organization of the Seventh-day Adventist Church that demonstrates God’s love and
compassion. The organization works with people in poverty and distress to create just and
positive change through empowering partnerships and responsible action. Currently the
organization implements relief and development projects in West Nile, Acholi, Karamoja and
South-Western Uganda. ADRA wishes to recruit a highly qualified, experienced and
energetic Ugandan national, to occupy the vacant position of Internal Auditor/Controller.
Job Summary: The Internal Control Officer will be responsible for assuring achievement of
ADRA’s objectives in operational effectiveness and efficiency, reliable financial reporting,
and compliance with laws, regulations and policies.

This includes regular auditing of ADRA Uganda’s programmes, operations and partners to
ensure compliance with ADRA and donor rules and regulations. The audits will assess
whether ADRA’s systems of internal controls are adequate and identify improvements
where necessary across all departments, including programmes, finance, logistics,
procurement, HR and IT. Although reporting directly to the Board of Directors, the Internal
Controller Officer will be expected to report administratively to the Country Director.

Key Duties and Responsibilities:
Policies and Procedures: To stay informed and ensure adherence to the standard of ADRA
procedures and policies in relation to Logistics, Procurement, Finance, HR and Programmes:

• Human Resource Policy
  
• Logistics & Procurement Policies, Procedures & Authorization Levels
  
• Finance Policies
  
• National Emergency Management Plan
  
• Safety and Security Policy
  
• Advocacy Policy
  
• Partnership
  
• ADRA’s proposal / interim / final report checklists
  
• Have an understanding and awareness of ADRA’s MEAL processes and guidelines,
  and how they contribute to the internal control environment.
  Fraud, Anti-corruption and Whistleblowing: To familiarize oneself with the fraud, anticorruption
  and whistleblowing policies and help implement these policies to staff
  Donor Compliance: To familiarize oneself with and ensure adherence to donor rules and
  regulations in relation to Logistics, Procurement, Finance, HR and Programmes as set out in
  grant agreements and through ADRA donor guidelines and training materials (as and when
  required based on assigned donors)

Planning: To prepare, agree and coordinate periodic internal audit plans & donor compliance
reviews, based on risk assessment. The plans should be reviewed and reassessed at least 6
monthly, in consultation with senior management and Board of Directors
Internal Controls: To walkthrough and test ADRA Uganda’s systems and controls, assessing
whether they are operating as per policies, procedures and donor regulations (as noted
above), with emphasis on risk management, finance, cash handling, trainings, logistics,
procurement, stores, fleet management, HR, security and distributions. This should include
following transactions through the supply chain and to beneficiaries or recipients, and adhoc
visits to trainings etc.

Internal Audit: To conduct regular internal audits at Country Office, field offices (locations)
and Implementing Partners based on the agreed Internal Audit plans, with particular
emphasis on transaction testing, cash management, float transaction testing, program
trainings, asset management, stock keeping, vehicle operations, personnel management,
beneficiary distributions and records, and general donor compliance
General IA Reporting: To produce internal audit reports for presentation to the Board of
Directors with findings and issues identified during the audit, give appropriate
recommendation and actions, providing advice and suggestions on improvements to ADRA
Uganda systems and procedures where appropriate. The Internal Auditor/Controller will
also liaise with external auditors to maintain an up to date issues log from their own audits
and will follow up on all outstanding issues until they are closed
Monthly Reporting: To produce a monthly IA status report in the agreed standard format,
for presentation/update to the Board of Directors. Reports should be sent to the Country
Director within the first 5 working days of each month
Feedback: To provide regular feedback and updates to the Country Director on the
consolidated issues lists
Risk Management: To independently assess risk management in ADRA Uganda to ensure
that risk management processes are effectively embedded throughout the organisation
Secondary Duties
Investigations: To conduct any ad-hoc internal audit, compliance and financial investigation
assignments as requested by the CD and/or Board
Others: To perform other audit / compliance-oriented tasks as requested by AdCom and/or
Board of Directors from time to time

Qualifications, Skills and Experience:
The ideal candidate for the ADRA Uganda Internal Controller job placement should be a
university graduate with background in management, administration, finance or related
field.

• A qualified accountant (CPA or ACCA)
  
• Membership with the Institute of Internal Auditors is added advantage
  
• Three years of audit experience in an NGO environment
  
• Must have the risk-based auditing knowledge and experience
  
• Excellent communication skills in English both verbally and in writing
  
• Excellent computer skills in Office 365 software and accounting packages
  
• Ability to learn new systems and IT software quickly and effectively
  
• Organized and flexible, ability to respond to changing priorities
  
• Ability to work independently on own initiative, assess risk and make plans accordingly
  
• Willingness to travel to field sites on a regular basis
  
• Attention to detail
  
• Excellent interpersonal skills while interacting with colleagues and partners
  
• Previous NGO experience and knowledge of donors is an advantage
  
• Evidence of experience in compiling and conducting training workshops is also an
  advantage.