Vacancy title:
Project Management Assistant

Jobs at:
Enabel

Deadline of this Job:
not later than Friday 30th March, 2018 at 5pm

Duty Station:
Kampala, Uganda

Job details:
JOB TITLE: Project Management Assistant-SSU Project
DURATION OF CONTRACT: 30 MONTHS
FUNCTION
Enabel, the Belgian Development Agency, together With different government Ministries, are implementing the bilateral Co-operation between Uganda & Belgium.

in the framework of the ‘Support to the Implementation of Skilling Uganda Strategy'(SSU) implemented by the Ministry of Education & Sport‘; and Enabel in Uganda, one (1) Project Management Assistant will be recruited with the role described below.
The Project Management Assistant will work under the supervision of the Finance and Contracting Coordinator for the SSU Project.

Responsibilities

• Ensure well-functioning and effective administrative, secretarial and office support to the project office (follow up maintenance and cleaning, internet);
• Handle petty cash for the office and mobile money payments for agents and partners on mission;
• Receive guests and partners, correspondence and any other office delivery;
• Ensure systematic documentation, records keeping and/or an electronic filing system;
• Timely and credible replenishment of requests for office impress and its accountability;
• Handling all communications and proper liaison between the main office and field offices and any other relevant authorities or partner;
• Participation in preparation of quarterly project progress reports, work plans and project activities (upon request);
• Provide logistics support to the project staff, and follow up on the overall management and maintenance of office assets and equipment (labelling, asset register, repairs and replacement of lost items)
• Facilitate the editing of programme documents;
• Prepare for meetings and ensure that there is available space for meetings as per the requests of staff;
• Assist in the taking minutes as requested;
• Support to necessary arrangements for missions and consultants (hotel, transport, reservation, meetings etc);
• Perform duties as requested by the Finance and Contracting Coordinator.

Education and Experience :

• Bachelor’s Degree in Social Work and Administration, Social Sciences, Business Administration or a related discipline.
• Proven practical experience of at least3 years in Administration or Project Administration in a reputable organization, institution or company.
• Post Graduate Qualifications in Public Administration, Procurement, Office management and Social Administration is considered an additional advantage.

Person Profile:

• Proven knowledge and -experience in daily Administration & Office Management;
• Proven experience in Petty Cash Management;
• Very good computer skills, especially MS office programmes (Microsoft Word, Excel, Outlook and Power Point);
• Ability to work independently and cope with stressful situations;
• Ability to exercise a high level of integrity in handling the organizations resources (both financial and physical resources);
• Ability to work within a big team and to remain focused in achieving the project's objectives;
• Ability to work and easily adapt in a multi-sectorial work environment;

Salary Package
Enabel will offer a Gross salary package of between UGX, 2,000,000 and UGX 3,000,000, Medical Insurance and a 13th Month package paid in December. Salary is accordance to the years of experience.

Job application procedure
On-line applications to be submitted to: https://www.enabel.be/content/jobs
Go to current vacancies, choose international and start your application process. Remember to change the Language to English at the top right corner of the page.

For Hard copy applications:
Interested applicants should submit their hard copy applications including a cover letter, curriculum vitae(CV) of 4 pages maximum and copies of relevant academic documents with names of at least 3 professional referees; their emails and telephone contacts to:
The Human Resource Officer;
Enabel in Uganda
Plot1B Lower Kololo Terrace
P 0.Box 40131, Kampala.
Send in your application not later than Friday 30th March, 2018 at 5pm. All qualifying persons, including female candidates and people with disabilities. are encouraged to apply. Only shortlisted applicants will be contacted and invited for a written test.