Deadline of this Job: 23 August 2022
Best Interest Determinations (BID) Specialist
Introduction: Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.
Primary Purpose: This is a full time position within ARDU which strategically utilizes temporary CWS RSC deployments to UNHCR offices with the goal of increasing referrals and managing cases in the pipeline for the U.S. Refugee Admissions Program (USRAP) in Africa. CWS RSC Africa works with UNHCR to assist in identifying and preparing Best Interest Determination (BID) and Best Interest Assessment (BIA) reports for unaccompanied and separated children, with the goal of identifying durable solutions for them, including resettlement through the USRAP. The primary function of the BID Specialist is to support the goals of ARDU through these temporary deployments throughout sub-Saharan Africa. Tasks to be completed by the BID Specialist while on deployment in UNHCR offices will be determined in the Terms of Reference (TOR) awarded to them prior to the commencement of each deployment.
Essential Duties:
The BID Specialist will be expected to:
• Travel on deployments to UNHCR and other referring agencies’ offices on short notice, including to refugee camps.
• Complete all duties in accordance with ARDU and UNHCR Standard Operating Procedures (SOPs) including country-specific resettlement, confidential case management protocols, and (child) protection guidelines of the deployment location.
• Monitor outstanding cases, make assessments and follow-up with relevant UNHCR units and/ or Child Protection partners to ensure smooth processing of referral submissions.
• Analyze all information and interview unaccompanied and separated refugee children whilst conducting home visits for the purpose of preparing BID reports and presenting them to a BID panel.
• Contribute towards identifying resettlement cases, compiling interview lists, scheduling interviews, as well as carrying out resettlement interviews with the goal of completing UNHCR Resettlement Registration Forms (RRFs) for review.
• Complete and update all case files and database records per UNHCR guidelines.
• Maintain updated knowledge of current refugee situations, with an emphasis on child refugee populations, served in sub-Saharan Africa.
• Be available, whilst on deployment, to answer any specific technical questions raised by UNHCR or CWS RSC Africa colleagues regarding USRAP processing.
• Actively participate as a member of the UNHCR team and comply with UNHCR’s security requirements.
• Undertake additional work-related duties as agreed upon by ARDU management, UNHCR Supervisor and the BID Specialist.
• Ensure that ARDU staff resources such as current practices and approaches in Child Protection (Best Interests Procedure Guidelines) processing are updated.
• Communicate challenges related to casework, logistics and relationship with partners to ARDU Management in a timely manner.
• Submit regular reports to ARDU management to document progress against deployment goals and objectives.
• Contribute to the development of deployment training topics, procedures and implementation.
• Undertake additional assigned duties while in the field or at the CWS RSC Africa office to support ARDU and CWS RSC Africa, including administrative tasks.
• Any other duties as assigned.
Qualifications:
Experience:
• Five (5) year’s work experience required, with four (4) years preferred in a similar field.
• Eighteen (18) months of related experience in child protection or child welfare is required.
• Previous confidential case management experience, including use of age-appropriate and gender-sensitive interview techniques is required.
• Experience working in a child protection framework is required. USRAP casework experience is desirable.
Skills:
• Thorough and demonstrated knowledge of international child protection frameworks and UNHCR Best Interests Procedure Guidelines.
• Demonstrated knowledge of UNHCR/ USRAP resettlement processes.
• Excellent interviewing and counseling skills.
• Excellent drafting, writing and analytical skills.
• Excellent spoken and written English; secondary language skills in Kiswahili, French or any other African regional language preferred.
• Previous assessment/ monitoring and evaluation skills preferred.
• Strong interpersonal and diplomacy skills.
• Strong computer skills, in particular with Microsoft Office applications.
• Excellent organizational and time management skills.
Education & Certifications:
• Bachelor’s degree in social work, social sciences, law (or a related field of study), or four (4) years additional work experience in a similar field required, in lieu of a Bachelor’s degree.
• Master’s degree in a related field of study is preferred
Abilities:
The BID Specialist must have the ability to:
• Conduct BID/ BIA assessments and identify protection needs of refugee children.
• Work effectively with partners and in team settings.
• Travel within sub-Saharan Africa on short notice and sometimes under difficult conditions, including to refugee camps.
• Communicate effectively both verbally and in writing.
• Conduct oneself in a professional and courteous manner to represent the best interests of CWS RSC Africa.
• Maintain a high performance standard with meticulous attention to detail.
• Carry out all of the duties of the position efficiently and effectively with minimal supervision.
• Work independently and contribute to overall operations of CWS RSC Africa.
• Maintain strict confidentiality with CWS RSC Africa administrative and operational information.
• Manage a large and diverse workload under pressure with competing priorities.
• Work well as a team in a multi-cultural environment while maintaining a high level of motivation.
• Demonstrate leadership, take initiative in the development and completion of projects.
• Analyze, solve complex problems and make sound decisions.
• Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).
Important Requirements:
• Have strong English communication skills, both written and oral;
• Work in a multi-cultural environment;
• Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.
Special Requirements:
• COVID-19 vaccination is strongly recommended for all successful candidates.
• This position is based in Uganda/Kampala,
• This position requires use of laptops at all time, therefore competence in Microsoft office packages is required.
• This position may require travel throughout sub-Saharan Africa on short notice and under sometimes difficult conditions to meet demands of a dynamic operational program.
• A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
• The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must obtain a Certificate of Good Health from a recognized hospital before the start of deployment to UNHCR and have proof of Yellow Fever vaccination before traveling for RSC Africa.
• Background check which includes references and an educational and criminal check is required before the start of employment.
• Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.
• Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
• This is a full-time position**.**
• All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location and the governing rulings regarding the COVID-19 pandemic.
Background
The Greater Virunga Transboundary Collaboration (GVTC) is an intergovernmental organization established through the GVTC treaty signed in 2015 between DRC, Rwanda, and Uganda, GVTC is the Transboundary Collaboration Framework for programs and activities on Wildlife conservation and tourism development within the Greater Virunga Landscape, which covers the Central Albertine Rift (CAR) and is shared by the three countries of Democratic Republic of Congo, Rwanda, and Uganda. The GVTC's goal is the improve conservation of species, habitats, and ecological services contributing to increased socio-economic benefits to the people of the CAR, through effective transboundary collaboration. GVTC works with and through partners toward synergising the conservation efforts across the three countries. The Greater Virunga shared boundaries of the three countries. The Vision of the Greater Virunga Transboundary Collaboration is: "The Central Albertine Transfrontier Protect Area network together with the surrounding landscape is conserved sustainability while the goal is. "Sustainable conservation of the Central Albertine Rift for long term socio-economic development through strategic transboundary collaboration management,"
It is against this background that GVTC is hiring an Information Technology Officer for a 2year contract of employment to strengthen its capacity for the effective management of the Greater Virunga.
The primary purpose of the position
The Information Technology Officer in GVTC will be responsible for all hands-on and day-today IT aspects to manage existing systems and lead the development of new projects including change requests, installations, and upgrades software where is required in GVTC.
Role
The Information Technology Officer is responsible for managing information systems as well as analysing and tracking data needed to facilitate Transboundary collaboration for effective management of the GVL under GVTC coordination and partnership with all the concerned stakeholders and the general public.
Duties and Responsibilities
• Hold an installation and repair/ spare replacement register and keep the GVTC management informed of the state of its equipment
• To exercise constant monitoring of technologies development and give to GVTC management the proposals to adopt
• Ensure the follow-up and validation of information and technology development
• Recommend methods and technologies derived from gathered data to maximize the
• efficiency of GVTC operations and implementation of transboundary activities
• Work together with the GVTC Management in the development of the institutional
• capacity for information management of the GVL f
• Participate in strategic planning related to IT development
• Ensure the supervision of the GVTC hierarchy of information and technology tools h.
• Participate in the process of IT and software tenders
• Supervise the Network infrastructures and ensure its functioning and maximum security
• Be capable to set up and manage internet and intranet for the organization
• Other duties as assigned by the GVTC Management.
Working condition, Skills, Qualifications and Duration of contract
• The information Technology Officer (IT) should have a bachelor's degree in Information Technology/Computer Science or related fields (Application development Information technologies; systems analysis, software development). A Master's degree in a related field will be an advantage.
• Five years of proven experience c. Fluency in either English or French Knowledge of the two will be an added advantage
• The ideal candidate will have clear experience with designing, managing websites, databases, and social media
• Must be willing to work in a multi-cultural and multi-lingual working environment
• Must be a self-starter who can solve problems.
• A range of experience in hardware, operating systems, software and application
• development and project management
• This position is for 3-year contract renewable depending on the availability of funds, satisfactory performance, and relevancy to the program
Other Competences
• High analytical thinking to effectively analyze information
• Good oral and written communication and interpersonal skills to effectively
• communicate and work with departmental staff, the management, and the stakeholders in GVL conservation.
• The high result, strong orientation, drive for excellence and self-motivation,
• Excellent team player abilities and have a keen client focus.
• Proactive with the ability to make decisions
• A driving license at least with 3 years of experience is an added advantage.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
Back ground
World Vision Uganda (WVU) is a Christian relief, development and advocacy non-government organisation dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in 43 districts and have 48 Area Programmes implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with these beneficiaries. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for a qualified and passionate individual willing to share in our vision and join the team in the following role.
Position: Assistant Accountant
Report to: Programme Accountant
Location: Mayuge and Busia District
Purpose of the position:
To assist in providing financial technical support to the Project/Programme/cluster in accordance with World Vision accounting policies and procedures and the Acceptable International Financial Accounting standards
Key Outputs/Responsibilities.
Financial management
Allocate various expenses to cost center accounts made on vouchers in compliance with WV Cost Allocation Methodologies
Prepare and file supporting documents for all accounting transactions in compliance with WVU financial guidelines and manual
Financial management:
Initiate and prepare Mobile Money transactions (using Voucher Interface) and submit to the cluster Program Accountant for upload to Share point daily
Financial planning & budget management:
Assist in developing programme/AP/cluster budgets in compliance with the programme / cluster/APs’ Plan
Financial reporting:
Prepare and participate in discussion of the financial report with programme/AP team on 12th every month
Risk management:
Support the Programmes /cluster during the internal and external auditing
Maintain completed/updated stores records and items (stock cards, bin cards, good received notes, stores requisitions and returns books, delivery notes and way bills in accordance with WVI/WVU policy
Capacity building:
Train and upgrade skills and knowledge of the programme/cluster staff and partners on accounting policies and procedures.
Qualifications: Education/Knowledge/Technical Skills and Experience
• A university degree, with a major in Accounting/Finance/Auditing
• A minimum of three years’ post qualification experience.
• Partial professional qualification in A.C.C.A, CPA, CA, CIA or CMA or equivalent.
• At least 3 years relevant technical and business work experience.
• Extensive Computer knowledge in Microsoft Excel, Vision Excel, Word, PowerPoint, SUN Accounting and Access is required.
• Must have proven knowledge of Generally Accepted Accounting Principles and Internal Control Procedures.
• Written and Oral Communication skills are essential, and the incumbent must be a team builder, who is able to work successfully in a multicultural environment.
• Knowledge of project management and project cycles
• Experience of working in the field(communities)
The Lead Accountant-Controls and Accounting provides oversight and management support for all aspects of Financial management ensuring accuracy, transparency, accountability, effective financial management and compliance in all aspects of Plan International Uganda's transactions. The role provides leadership to the Control and Accounting team based at the Country office and program areas and provide adequate management information to the project/program managers.
The role involves considering the accounting and cost implications of both strategic and operational plans, advising management on how to achieve optimal value for money; considerable analytical thinking is required.
The key challenges for this position are working with the guidance of laws and regulations, policies and procedures to deliver work.
• Managing risks of accounting processes ensuring financial controls are working well
• Dealing with high level managers and relevant partner organisations in ensuring accuracy and compliance with the financial policies and procedures
• Delegation of duties to Programme Area Accountants, Finance Officer Roving, Accountant Reconciliation and Country Office Accountant.
Level of contact with children
This position has been classified as “low contactâ€: Limited interaction with children
Key result areas:
KRA 1: Accounting Systems Development & Oversight
Lead the ongoing review and improvement of PIU’s Finance Management system, liaising with the Global hub to adapt central systems to the Uganda context, so that the payment platform is efficient and reporting meets user requirements:
Keep up to date with best practice in financial management, donor requirements, and with statutory compliance requirements in Uganda; ensuring that PIU's financial management system is updated accordingly
Support the development and implementation of systems, policies and procedures to ensure all financial transactions of PIU are monitored for conformity with internal controls and in line with the approved governance and financial risk management guidelines
Act as the focal person for the improvement of the finance management systems; providing support to the team and programme areas to adapt to the central accounting system
Oversee the posting of accurate transactions into SAP; ensuring that support documents are reviewed and mapped out to the different projects and ensuring a timely export of the actual expenditures to the offline tool
Manage the general ledgers to ensure that transactions have been done correctly, allocated to the corresponding grant, and that all statutory payments have been made
KRA 2: Treasury Management
Manage the treasury operations of PIU, reviewing and monitoring monthly cash flows and scheduling fund transfers to ensure sufficient funds and petty cash for all operations and programme activities for PIU:
Conduct rigorous financial analysis to determine PIU's financial status with regards to cash management, liquidity maintenance, availability of funds, optimisation of resource utilisation and forex exposure, highlighting any concerns to management
Ensure timely submission of accurate financial reports according to the reporting schedule for. Balance Sheet Account reconciliations, and Year End reports
Review and approve inter-company transactions, ensuring all recharges from other Plan entities are entered in the system within the period of receipt and respective journals approved
Ensure relevant support documents for recharge costs are submitted to receiving Plan entities and the intercompany account reconciled to zero at period end
Ensure quarterly cash projections for the country is prepared and uploaded in the Business Process Consolidation system and monthly consolidated realistic cash requests to GH uploaded in BPC as per schedule
Approve payment requests as well as payments on online platform and mobile money wallet as per delegated financial authority and clear all payments on the SAP bank account for CO
Ensure Staff salaries and benefits are accurately calculated and promptly paid as per Plan policies and procedures
Work with relevant departments especially Budgeting and Reporting to ensure cost recovery is implemented related to salary allocation & re allocation, office running costs, PU and CO monthly support cost allocation
KRA 3: Risk & Compliance Management
Work with the Head of Finance to develop and enhance PIU's financial controls; lead the implementation of PIU’s control system and ensure compliance with statutory requirements:
Ensure that key Financial Management risks are comprehensively mapped at all levels of PIU’s financial Management; develop and implement risk mitigating actions
Ensure all transactions are compliant to Plan International Uganda's financial policy, donors & National Office requirements, relevant laws and regulations prior to being accurately coded
Coordinate actions based on the CPP audits and spot check recommendations related to the Finance Department
Ensure provision of support during all projects and statutory audits; preparing for and cooperating with all internal and external audits and ensure effective implementation of all audit recommendations
Ensure all monthly and annual returns are accurate and filed promptly as per the statutory deadlines
Ensure staff salaries and benefits are correctly calculated and promptly paid as per Plan policies and procedures
Coordinate the accounting and Controls team to ensure that all compliance/due diligence checks are conducted, monitoring all payments and all noncompliance is promptly highlighted
KRA 4: Leadership & Staff Management
Develop and lead the Accounting & Controls Team in a manner that empowers them to deliver high quality, timely, support to the wider organisation:
Liaise with the department’s internal and external customers to understand their needs for support and information; develop service level agreements if appropriate
Regularly review the team staffing levels to ensure that required service levels can be realistically delivered; at the same time ensuring that staff are fully occupied and working efficiently
Communicate clear performance expectations to the team, providing training, coaching and other support as required; manage any poor performance firmly but fairly, in line with PIU’s policy
Coordinate effectively with others to ensure high performance within PIU’s matrix operating structure
Foster an inclusive environment by implementation of policies that provide for diversity and equal opportunities and utilisation of a leadership style that will drive employee engagement
Role requirements:
Qualifications
Bachelor’s degree from a recognised university
ACCA/CPA/CIMA fully qualified
At least 5years of progressive experience in financial management in relatively large organisations of similar complexity to Plan International in Uganda, specially grants funded organizations or commercial businesses.
Leadership Competencies
Myself as a Leader
Courageous in taking a lead, challenging self and others on their attitudes, assumptions, unconscious bias and behaviour; speaks positively about change and supports others in adjusting to it.
Lasting Impact
Drives progress in area of responsibility by setting and communicating an ambitious but realistic strategy, aligned with PIU's strategy; willing and able to take complex decisions, weighing up the available information and assessing opportunities and risks.
Open & Accountable
Ensures effective delivery by leading through others, working closely with our support functions, keeping abreast of what is going on in own business unit or function and responding quickly if problems arise.
Work Well Together
Creates a positive team spirit, helping people work well together as a team; proactively resolves situations of conflict by generating solutions that will work for all involved; deliberately adjusts own behaviour to influence or persuade others.
Inclusive & Empowering
Delegates tasks and decisions, trusting and stretching others but ensuring they have the resources and support they need; adopts a coaching approach with the people they manage or advise.
Skills & Knowledge
Motivates and develops others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential; acts as a role model of continuous professional development and willingness to learn from mistakes.
Critical Business Management Competencies
Experience of strategic financial management including understanding relevant funding sources, revenue cycles, budgeting and cost estimation, balance sheets, return on investment etc.
Outstanding ability to analyse and interpret complex data-sets, both internal and external, to spot trends and patterns, opportunities and risks, and to inform decisions and action (even when the information is incomplete or ambiguous).
Experience of incorporating digital and technological solutions into plans and activities, to improve the effectiveness and efficiency of working practices, enhance communication and support innovation.
Experience of identifying and mitigating business or project risks; ability to undertake and interpret risk assessments with a track record of actively managing risks appropriately in context, taking professional advice or escalating where appropriate.
Strong written and spoken communication skills, including in [any required language], with an ability to effectively adjust content and presentation to suit varied audiences internally and externally, to get key messages across.
Excellent track record of managing people with an engaging leadership style; experience of recruiting, delegating, managing performance and promoting safety, health, security and wellbeing of staff
Best Interest Determinations (BID) Specialist
Introduction: Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.
Primary Purpose: This is a full time position within ARDU which strategically utilizes temporary CWS RSC deployments to UNHCR offices with the goal of increasing referrals and managing cases in the pipeline for the U.S. Refugee Admissions Program (USRAP) in Africa. CWS RSC Africa works with UNHCR to assist in identifying and preparing Best Interest Determination (BID) and Best Interest Assessment (BIA) reports for unaccompanied and separated children, with the goal of identifying durable solutions for them, including resettlement through the USRAP. The primary function of the BID Specialist is to support the goals of ARDU through these temporary deployments throughout sub-Saharan Africa. Tasks to be completed by the BID Specialist while on deployment in UNHCR offices will be determined in the Terms of Reference (TOR) awarded to them prior to the commencement of each deployment.
Essential Duties:
The BID Specialist will be expected to:
• Travel on deployments to UNHCR and other referring agencies’ offices on short notice, including to refugee camps.
• Complete all duties in accordance with ARDU and UNHCR Standard Operating Procedures (SOPs) including country-specific resettlement, confidential case management protocols, and (child) protection guidelines of the deployment location.
• Monitor outstanding cases, make assessments and follow-up with relevant UNHCR units and/ or Child Protection partners to ensure smooth processing of referral submissions.
• Analyze all information and interview unaccompanied and separated refugee children whilst conducting home visits for the purpose of preparing BID reports and presenting them to a BID panel.
• Contribute towards identifying resettlement cases, compiling interview lists, scheduling interviews, as well as carrying out resettlement interviews with the goal of completing UNHCR Resettlement Registration Forms (RRFs) for review.
• Complete and update all case files and database records per UNHCR guidelines.
• Maintain updated knowledge of current refugee situations, with an emphasis on child refugee populations, served in sub-Saharan Africa.
• Be available, whilst on deployment, to answer any specific technical questions raised by UNHCR or CWS RSC Africa colleagues regarding USRAP processing.
• Actively participate as a member of the UNHCR team and comply with UNHCR’s security requirements.
• Undertake additional work-related duties as agreed upon by ARDU management, UNHCR Supervisor and the BID Specialist.
• Ensure that ARDU staff resources such as current practices and approaches in Child Protection (Best Interests Procedure Guidelines) processing are updated.
• Communicate challenges related to casework, logistics and relationship with partners to ARDU Management in a timely manner.
• Submit regular reports to ARDU management to document progress against deployment goals and objectives.
• Contribute to the development of deployment training topics, procedures and implementation.
• Undertake additional assigned duties while in the field or at the CWS RSC Africa office to support ARDU and CWS RSC Africa, including administrative tasks.
• Any other duties as assigned.
Qualifications:
Experience:
• Five (5) year’s work experience required, with four (4) years preferred in a similar field.
• Eighteen (18) months of related experience in child protection or child welfare is required.
• Previous confidential case management experience, including use of age-appropriate and gender-sensitive interview techniques is required.
• Experience working in a child protection framework is required. USRAP casework experience is desirable.
Skills:
• Thorough and demonstrated knowledge of international child protection frameworks and UNHCR Best Interests Procedure Guidelines.
• Demonstrated knowledge of UNHCR/ USRAP resettlement processes.
• Excellent interviewing and counseling skills.
• Excellent drafting, writing and analytical skills.
• Excellent spoken and written English; secondary language skills in Kiswahili, French or any other African regional language preferred.
• Previous assessment/ monitoring and evaluation skills preferred.
• Strong interpersonal and diplomacy skills.
• Strong computer skills, in particular with Microsoft Office applications.
• Excellent organizational and time management skills.
Education & Certifications:
• Bachelor’s degree in social work, social sciences, law (or a related field of study), or four (4) years additional work experience in a similar field required, in lieu of a Bachelor’s degree.
• Master’s degree in a related field of study is preferred
Abilities:
The BID Specialist must have the ability to:
• Conduct BID/ BIA assessments and identify protection needs of refugee children.
• Work effectively with partners and in team settings.
• Travel within sub-Saharan Africa on short notice and sometimes under difficult conditions, including to refugee camps.
• Communicate effectively both verbally and in writing.
• Conduct oneself in a professional and courteous manner to represent the best interests of CWS RSC Africa.
• Maintain a high performance standard with meticulous attention to detail.
• Carry out all of the duties of the position efficiently and effectively with minimal supervision.
• Work independently and contribute to overall operations of CWS RSC Africa.
• Maintain strict confidentiality with CWS RSC Africa administrative and operational information.
• Manage a large and diverse workload under pressure with competing priorities.
• Work well as a team in a multi-cultural environment while maintaining a high level of motivation.
• Demonstrate leadership, take initiative in the development and completion of projects.
• Analyze, solve complex problems and make sound decisions.
• Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).
Important Requirements:
• Have strong English communication skills, both written and oral;
• Work in a multi-cultural environment;
• Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.
Special Requirements:
• COVID-19 vaccination is strongly recommended for all successful candidates.
• This position is based in Uganda/Kampala,
• This position requires use of laptops at all time, therefore competence in Microsoft office packages is required.
• This position may require travel throughout sub-Saharan Africa on short notice and under sometimes difficult conditions to meet demands of a dynamic operational program.
• A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
• The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must obtain a Certificate of Good Health from a recognized hospital before the start of deployment to UNHCR and have proof of Yellow Fever vaccination before traveling for RSC Africa.
• Background check which includes references and an educational and criminal check is required before the start of employment.
• Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.
• Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
• This is a full-time position**.**
• All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location and the governing rulings regarding the COVID-19 pandemic.
Deadline of this Job: 29 August 2022
Information Technology Officer (IT) Background
The Greater Virunga Transboundary Collaboration (GVTC) is an intergovernmental organization established through the GVTC treaty signed in 2015 between DRC, Rwanda, and Uganda, GVTC is the Transboundary Collaboration Framework for programs and activities on Wildlife conservation and tourism development within the Greater Virunga Landscape, which covers the Central Albertine Rift (CAR) and is shared by the three countries of Democratic Republic of Congo, Rwanda, and Uganda. The GVTC's goal is the improve conservation of species, habitats, and ecological services contributing to increased socio-economic benefits to the people of the CAR, through effective transboundary collaboration. GVTC works with and through partners toward synergising the conservation efforts across the three countries. The Greater Virunga shared boundaries of the three countries. The Vision of the Greater Virunga Transboundary Collaboration is: "The Central Albertine Transfrontier Protect Area network together with the surrounding landscape is conserved sustainability while the goal is. "Sustainable conservation of the Central Albertine Rift for long term socio-economic development through strategic transboundary collaboration management,"
It is against this background that GVTC is hiring an Information Technology Officer for a 2year contract of employment to strengthen its capacity for the effective management of the Greater Virunga.
The primary purpose of the position
The Information Technology Officer in GVTC will be responsible for all hands-on and day-today IT aspects to manage existing systems and lead the development of new projects including change requests, installations, and upgrades software where is required in GVTC.
Role
The Information Technology Officer is responsible for managing information systems as well as analysing and tracking data needed to facilitate Transboundary collaboration for effective management of the GVL under GVTC coordination and partnership with all the concerned stakeholders and the general public.
Duties and Responsibilities
• Hold an installation and repair/ spare replacement register and keep the GVTC management informed of the state of its equipment
• To exercise constant monitoring of technologies development and give to GVTC management the proposals to adopt
• Ensure the follow-up and validation of information and technology development
• Recommend methods and technologies derived from gathered data to maximize the
• efficiency of GVTC operations and implementation of transboundary activities
• Work together with the GVTC Management in the development of the institutional
• capacity for information management of the GVL f
• Participate in strategic planning related to IT development
• Ensure the supervision of the GVTC hierarchy of information and technology tools h.
• Participate in the process of IT and software tenders
• Supervise the Network infrastructures and ensure its functioning and maximum security
• Be capable to set up and manage internet and intranet for the organization
• Other duties as assigned by the GVTC Management.
Working condition, Skills, Qualifications and Duration of contract
• The information Technology Officer (IT) should have a bachelor's degree in Information Technology/Computer Science or related fields (Application development Information technologies; systems analysis, software development). A Master's degree in a related field will be an advantage.
• Five years of proven experience c. Fluency in either English or French Knowledge of the two will be an added advantage
• The ideal candidate will have clear experience with designing, managing websites, databases, and social media
• Must be willing to work in a multi-cultural and multi-lingual working environment
• Must be a self-starter who can solve problems.
• A range of experience in hardware, operating systems, software and application
• development and project management
• This position is for 3-year contract renewable depending on the availability of funds, satisfactory performance, and relevancy to the program
Other Competences
• High analytical thinking to effectively analyze information
• Good oral and written communication and interpersonal skills to effectively
• communicate and work with departmental staff, the management, and the stakeholders in GVL conservation.
• The high result, strong orientation, drive for excellence and self-motivation,
• Excellent team player abilities and have a keen client focus.
• Proactive with the ability to make decisions
• A driving license at least with 3 years of experience is an added advantage.
Deadline of this Job: 15 August 2022
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
Back ground
World Vision Uganda (WVU) is a Christian relief, development and advocacy non-government organisation dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in 43 districts and have 48 Area Programmes implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with these beneficiaries. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for a qualified and passionate individual willing to share in our vision and join the team in the following role.
Position: Assistant Accountant
Report to: Programme Accountant
Location: Mayuge and Busia District
Purpose of the position:
To assist in providing financial technical support to the Project/Programme/cluster in accordance with World Vision accounting policies and procedures and the Acceptable International Financial Accounting standards
Key Outputs/Responsibilities.
Financial management
Allocate various expenses to cost center accounts made on vouchers in compliance with WV Cost Allocation Methodologies
Prepare and file supporting documents for all accounting transactions in compliance with WVU financial guidelines and manual
Financial management:
Initiate and prepare Mobile Money transactions (using Voucher Interface) and submit to the cluster Program Accountant for upload to Share point daily
Financial planning & budget management:
Assist in developing programme/AP/cluster budgets in compliance with the programme / cluster/APs’ Plan
Financial reporting:
Prepare and participate in discussion of the financial report with programme/AP team on 12th every month
Risk management:
Support the Programmes /cluster during the internal and external auditing
Maintain completed/updated stores records and items (stock cards, bin cards, good received notes, stores requisitions and returns books, delivery notes and way bills in accordance with WVI/WVU policy
Capacity building:
Train and upgrade skills and knowledge of the programme/cluster staff and partners on accounting policies and procedures.
Qualifications: Education/Knowledge/Technical Skills and Experience
• A university degree, with a major in Accounting/Finance/Auditing
• A minimum of three years’ post qualification experience.
• Partial professional qualification in A.C.C.A, CPA, CA, CIA or CMA or equivalent.
• At least 3 years relevant technical and business work experience.
• Extensive Computer knowledge in Microsoft Excel, Vision Excel, Word, PowerPoint, SUN Accounting and Access is required.
• Must have proven knowledge of Generally Accepted Accounting Principles and Internal Control Procedures.
• Written and Oral Communication skills are essential, and the incumbent must be a team builder, who is able to work successfully in a multicultural environment.
• Knowledge of project management and project cycles
• Experience of working in the field(communities)
Deadline of this Job: 19 August 2022
Role dimensions: The Lead Accountant-Controls and Accounting provides oversight and management support for all aspects of Financial management ensuring accuracy, transparency, accountability, effective financial management and compliance in all aspects of Plan International Uganda's transactions. The role provides leadership to the Control and Accounting team based at the Country office and program areas and provide adequate management information to the project/program managers.
The role involves considering the accounting and cost implications of both strategic and operational plans, advising management on how to achieve optimal value for money; considerable analytical thinking is required.
The key challenges for this position are working with the guidance of laws and regulations, policies and procedures to deliver work.
• Managing risks of accounting processes ensuring financial controls are working well
• Dealing with high level managers and relevant partner organisations in ensuring accuracy and compliance with the financial policies and procedures
• Delegation of duties to Programme Area Accountants, Finance Officer Roving, Accountant Reconciliation and Country Office Accountant.
Level of contact with children
This position has been classified as “low contactâ€: Limited interaction with children
Key result areas:
KRA 1: Accounting Systems Development & Oversight
Lead the ongoing review and improvement of PIU’s Finance Management system, liaising with the Global hub to adapt central systems to the Uganda context, so that the payment platform is efficient and reporting meets user requirements:
Keep up to date with best practice in financial management, donor requirements, and with statutory compliance requirements in Uganda; ensuring that PIU's financial management system is updated accordingly
Support the development and implementation of systems, policies and procedures to ensure all financial transactions of PIU are monitored for conformity with internal controls and in line with the approved governance and financial risk management guidelines
Act as the focal person for the improvement of the finance management systems; providing support to the team and programme areas to adapt to the central accounting system
Oversee the posting of accurate transactions into SAP; ensuring that support documents are reviewed and mapped out to the different projects and ensuring a timely export of the actual expenditures to the offline tool
Manage the general ledgers to ensure that transactions have been done correctly, allocated to the corresponding grant, and that all statutory payments have been made
KRA 2: Treasury Management
Manage the treasury operations of PIU, reviewing and monitoring monthly cash flows and scheduling fund transfers to ensure sufficient funds and petty cash for all operations and programme activities for PIU:
Conduct rigorous financial analysis to determine PIU's financial status with regards to cash management, liquidity maintenance, availability of funds, optimisation of resource utilisation and forex exposure, highlighting any concerns to management
Ensure timely submission of accurate financial reports according to the reporting schedule for. Balance Sheet Account reconciliations, and Year End reports
Review and approve inter-company transactions, ensuring all recharges from other Plan entities are entered in the system within the period of receipt and respective journals approved
Ensure relevant support documents for recharge costs are submitted to receiving Plan entities and the intercompany account reconciled to zero at period end
Ensure quarterly cash projections for the country is prepared and uploaded in the Business Process Consolidation system and monthly consolidated realistic cash requests to GH uploaded in BPC as per schedule
Approve payment requests as well as payments on online platform and mobile money wallet as per delegated financial authority and clear all payments on the SAP bank account for CO
Ensure Staff salaries and benefits are accurately calculated and promptly paid as per Plan policies and procedures
Work with relevant departments especially Budgeting and Reporting to ensure cost recovery is implemented related to salary allocation & re allocation, office running costs, PU and CO monthly support cost allocation
KRA 3: Risk & Compliance Management
Work with the Head of Finance to develop and enhance PIU's financial controls; lead the implementation of PIU’s control system and ensure compliance with statutory requirements:
Ensure that key Financial Management risks are comprehensively mapped at all levels of PIU’s financial Management; develop and implement risk mitigating actions
Ensure all transactions are compliant to Plan International Uganda's financial policy, donors & National Office requirements, relevant laws and regulations prior to being accurately coded
Coordinate actions based on the CPP audits and spot check recommendations related to the Finance Department
Ensure provision of support during all projects and statutory audits; preparing for and cooperating with all internal and external audits and ensure effective implementation of all audit recommendations
Ensure all monthly and annual returns are accurate and filed promptly as per the statutory deadlines
Ensure staff salaries and benefits are correctly calculated and promptly paid as per Plan policies and procedures
Coordinate the accounting and Controls team to ensure that all compliance/due diligence checks are conducted, monitoring all payments and all noncompliance is promptly highlighted
KRA 4: Leadership & Staff Management
Develop and lead the Accounting & Controls Team in a manner that empowers them to deliver high quality, timely, support to the wider organisation:
Liaise with the department’s internal and external customers to understand their needs for support and information; develop service level agreements if appropriate
Regularly review the team staffing levels to ensure that required service levels can be realistically delivered; at the same time ensuring that staff are fully occupied and working efficiently
Communicate clear performance expectations to the team, providing training, coaching and other support as required; manage any poor performance firmly but fairly, in line with PIU’s policy
Coordinate effectively with others to ensure high performance within PIU’s matrix operating structure
Foster an inclusive environment by implementation of policies that provide for diversity and equal opportunities and utilisation of a leadership style that will drive employee engagement
Role requirements:
Qualifications
Bachelor’s degree from a recognised university
ACCA/CPA/CIMA fully qualified
At least 5years of progressive experience in financial management in relatively large organisations of similar complexity to Plan International in Uganda, specially grants funded organizations or commercial businesses.
Leadership Competencies
Myself as a Leader
Courageous in taking a lead, challenging self and others on their attitudes, assumptions, unconscious bias and behaviour; speaks positively about change and supports others in adjusting to it.
Lasting Impact
Drives progress in area of responsibility by setting and communicating an ambitious but realistic strategy, aligned with PIU's strategy; willing and able to take complex decisions, weighing up the available information and assessing opportunities and risks.
Open & Accountable
Ensures effective delivery by leading through others, working closely with our support functions, keeping abreast of what is going on in own business unit or function and responding quickly if problems arise.
Work Well Together
Creates a positive team spirit, helping people work well together as a team; proactively resolves situations of conflict by generating solutions that will work for all involved; deliberately adjusts own behaviour to influence or persuade others.
Inclusive & Empowering
Delegates tasks and decisions, trusting and stretching others but ensuring they have the resources and support they need; adopts a coaching approach with the people they manage or advise.
Skills & Knowledge
Motivates and develops others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential; acts as a role model of continuous professional development and willingness to learn from mistakes.
Critical Business Management Competencies
Experience of strategic financial management including understanding relevant funding sources, revenue cycles, budgeting and cost estimation, balance sheets, return on investment etc.
Outstanding ability to analyse and interpret complex data-sets, both internal and external, to spot trends and patterns, opportunities and risks, and to inform decisions and action (even when the information is incomplete or ambiguous).
Experience of incorporating digital and technological solutions into plans and activities, to improve the effectiveness and efficiency of working practices, enhance communication and support innovation.
Experience of identifying and mitigating business or project risks; ability to undertake and interpret risk assessments with a track record of actively managing risks appropriately in context, taking professional advice or escalating where appropriate.
Strong written and spoken communication skills, including in [any required language], with an ability to effectively adjust content and presentation to suit varied audiences internally and externally, to get key messages across.
Excellent track record of managing people with an engaging leadership style; experience of recruiting, delegating, managing performance and promoting safety, health, security and wellbeing of staff
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