Deadline of this Job: 02 September 2022
Position Title: Senior Travel & Logistics Officer
Reports To: Administration Supervisor
Division: Immigration & Refugee Program+ (IRP+)
Department: Administration, Travel and Logistics
Job Location: Kampala, Uganda
Grade Level: Grade 6, Senior Officer, National
Introduction: Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.
Primary Purpose:
This position is primarily responsible for day-to-day management of travel and Logistics project related activities within the unit in accordance with CWS policies and procedures. This position will uphold best travel practices while identifying cost-saving strategies, train and prepare work plans for Travel & Logistics Officers in Kampala while offering support to the Logistics Officers within sub-offices in the region.
Essential Duties:
Travel and Logistics
1. Plans and coordinates the unit work schedules in collaboration with Logistics Officers.
2. Manages Logistics projects in collaboration with Programs Supervisors and workflows within Procurement and Finance for all Logistics transactions.
3. Coordinates receipt of all IOM budgets and invoices from Cultural Orientation department.
4. Acts as the backup to the Logistics Officers in their absence.
5. Participate in onboarding of new staff to the unit and within the region.
6. Reviews and manages the issue log for all logistics issues raised after travel from the field.
7. Oversees and manages the Logistics mailbox.
Travel Budget Preparation and Management
1. Participates in the review of budget projections for accuracy and costing.
2. Manages an updated cost platform for all required travel items within all processing locations in Sub Sahara Africa.
3. Participates in quarterly and monthly travel budget projections and ensures they are received in Finance within the stipulated time period.
4. Collaborates with Program Managers/Supervisors to capture and track changes in the travel projections and communicates the same to the Logistics Supervisor.
Vendor Management
1. Coordinates receipt of all IOM budgets and invoices from Cultural Orientation department.
2. Manages tracking, reconciliations and payments of all received expenses from IOM across the regional offices.
3. Takes lead in vendor reconciliations for all logistics vendors in consultation with Procurement and Finance.
4. Oversees vendor engagements including negotiating for better prices and favorable terms of payments.
5. Participates in reviewing and updating vendor management procedures and service level agreements for all vendors within Sub Sahara Africa.
6. Performs other duties that may be assigned to ensure the logistical support of operations related to official travel and other program objectives
Experience:
• Five (5) year’s work experience is required.
• Supervisory experience preferred.
• Experience in field team processing activities for various locations is preferred.
• Experience in managing administrative roles is preferred
• Experience managing travel budgets is preferred
• Project management experience is preferred
• Knowledge in Amadeus or other booking tool is an added advantage
Skills:
• Demonstrated written and verbal English skills;
• Demonstrated computer skills, especially Microsoft Excel;
• Demonstrated organizational and time management skills;
• Demonstrated strong communication skills.
• Demonstrated interpersonal relations
• Demonstrated ability to manage heavy workload
Education & Certifications:
• Bachelor’s Degree or equivalent in Business Administration, Public Administration, or other related field, or four (4) years additional work experience in lieu of a Bachelor’s degree required.
• Knowledge in International relations is preferred
Abilities:
The Senior Travel & Logistics Officer must have the ability to:
• maintain the integrity of confidential financial and personnel information;
• communicate effectively both verbally and in writing;
• follow instructions from the Supervisor with a positive and receptive attitude;
• deal effectively and courteously with a large number of associates, outside agencies, applicants and members of the general public;
• conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS/IRP;
• maintain a high performance standard with attention to detail;
• carry out all of the duties of the position efficiently and effectively with minimal supervision;
• take initiative;
• maintain strict confidentiality with RSC Africa administrative and operational information;
• manage a large and diverse workload under pressure with competing priorities;
• Work well as a team in a multi-cultural environment while maintaining a high level of motivation;
• Effectively manage RSC Africa’s resources;
• Actively participate in the implementation of the U.S. Government Operational Refugee Processing Program in Africa;
Important Requirements:
• Strong English communication skills, both written and oral.
• Ability to work in a multi-cultural environment required.
• Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.
Special Requirements:
• COVID Vaccination is strongly recommended for all successful candidates
• The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for RSC Africa
• This position is based in Kampala, Uganda
• This position requires use of laptops at all time, competence in Microsoft office packages is required.
• This position may require travel in sub-Saharan Africa on short notice and under sometimes difficult conditions to meet demands of a dynamic operational program
• Background check which includes references and an educational and criminal check is required before the start of employment
• A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
• Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.
• Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
• Full time
• All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location and the governing rulings regarding the COVID-19 pandemic
Position Title: Senior Travel & Logistics Officer
Reports To: Administration Supervisor
Division: Immigration & Refugee Program+ (IRP+)
Department: Administration, Travel and Logistics
Job Location: Kampala, Uganda
Grade Level: Grade 6, Senior Officer, National
Introduction: Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.
Primary Purpose:
This position is primarily responsible for day-to-day management of travel and Logistics project related activities within the unit in accordance with CWS policies and procedures. This position will uphold best travel practices while identifying cost-saving strategies, train and prepare work plans for Travel & Logistics Officers in Kampala while offering support to the Logistics Officers within sub-offices in the region.
Essential Duties:
Travel and Logistics
1. Plans and coordinates the unit work schedules in collaboration with Logistics Officers.
2. Manages Logistics projects in collaboration with Programs Supervisors and workflows within Procurement and Finance for all Logistics transactions.
3. Coordinates receipt of all IOM budgets and invoices from Cultural Orientation department.
4. Acts as the backup to the Logistics Officers in their absence.
5. Participate in onboarding of new staff to the unit and within the region.
6. Reviews and manages the issue log for all logistics issues raised after travel from the field.
7. Oversees and manages the Logistics mailbox.
Travel Budget Preparation and Management
1. Participates in the review of budget projections for accuracy and costing.
2. Manages an updated cost platform for all required travel items within all processing locations in Sub Sahara Africa.
3. Participates in quarterly and monthly travel budget projections and ensures they are received in Finance within the stipulated time period.
4. Collaborates with Program Managers/Supervisors to capture and track changes in the travel projections and communicates the same to the Logistics Supervisor.
Vendor Management
1. Coordinates receipt of all IOM budgets and invoices from Cultural Orientation department.
2. Manages tracking, reconciliations and payments of all received expenses from IOM across the regional offices.
3. Takes lead in vendor reconciliations for all logistics vendors in consultation with Procurement and Finance.
4. Oversees vendor engagements including negotiating for better prices and favorable terms of payments.
5. Participates in reviewing and updating vendor management procedures and service level agreements for all vendors within Sub Sahara Africa.
6. Performs other duties that may be assigned to ensure the logistical support of operations related to official travel and other program objectives
Experience:
• Five (5) year’s work experience is required.
• Supervisory experience preferred.
• Experience in field team processing activities for various locations is preferred.
• Experience in managing administrative roles is preferred
• Experience managing travel budgets is preferred
• Project management experience is preferred
• Knowledge in Amadeus or other booking tool is an added advantage
Skills:
• Demonstrated written and verbal English skills;
• Demonstrated computer skills, especially Microsoft Excel;
• Demonstrated organizational and time management skills;
• Demonstrated strong communication skills.
• Demonstrated interpersonal relations
• Demonstrated ability to manage heavy workload
Education & Certifications:
• Bachelor’s Degree or equivalent in Business Administration, Public Administration, or other related field, or four (4) years additional work experience in lieu of a Bachelor’s degree required.
• Knowledge in International relations is preferred
Abilities:
The Senior Travel & Logistics Officer must have the ability to:
• maintain the integrity of confidential financial and personnel information;
• communicate effectively both verbally and in writing;
• follow instructions from the Supervisor with a positive and receptive attitude;
• deal effectively and courteously with a large number of associates, outside agencies, applicants and members of the general public;
• conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS/IRP;
• maintain a high performance standard with attention to detail;
• carry out all of the duties of the position efficiently and effectively with minimal supervision;
• take initiative;
• maintain strict confidentiality with RSC Africa administrative and operational information;
• manage a large and diverse workload under pressure with competing priorities;
• Work well as a team in a multi-cultural environment while maintaining a high level of motivation;
• Effectively manage RSC Africa’s resources;
• Actively participate in the implementation of the U.S. Government Operational Refugee Processing Program in Africa;
Important Requirements:
• Strong English communication skills, both written and oral.
• Ability to work in a multi-cultural environment required.
• Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.
Special Requirements:
• COVID Vaccination is strongly recommended for all successful candidates
• The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for RSC Africa
• This position is based in Kampala, Uganda
• This position requires use of laptops at all time, competence in Microsoft office packages is required.
• This position may require travel in sub-Saharan Africa on short notice and under sometimes difficult conditions to meet demands of a dynamic operational program
• Background check which includes references and an educational and criminal check is required before the start of employment
• A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
• Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.
• Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
• Full time
• All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location and the governing rulings regarding the COVID-19 pandemic
Deadline of this Job: 19 September 2022
Field Procurement Officer – Islamic Development Bank
Job Purpose:
Carry out duties related to the planning, implementing and monitoring of project procurement related activities within the locations associated with the Regional Hubs to fulfill the development mandates of the Bank. This role ensures effective compliance to the procurement guidelines for successful preparation, appraisal, implementation and completion of the approved development projects in the assigned countries. Contribute in the development of policies and strategies and capacity building in the area of project procurement.
Key Accountabilities:
Policies, Procedures & Processes:
• Ensure effective implementation of the policies and procedures as per the Procurement Guidelines of the Bank.
• Provide Technical advice to the project teams of the beneficiaries through the Operations Team Leader(OTL) in the preparation of project procurement Plans.
• Contribute to the development of procurement policies and procedures considering the Member Countries’ needs, IsDB Group priorities and the best practices in other MDBs.
Project Procurement Management:
• Extend Project Procurement Facilitation and Implementation Support at entry, during implementation and at completion to improve quality in the overall project management and delivery.
• Provide support in risk assessment in projects as per the Procurement Guidelines and follow-up with the concerned parties in-order to maintain acceptable risk mitigation measures.
• Support in the elaboration of project concept notes, preparation and appraisal of projects in-order to provide the required advice on procurement matters.
• Organize project start-up workshops, conduct staff briefings and provide necessary support for the Country portfolios.
• Reviewing and clearance of Procurement Documents (RfP, BD, PQD, EoL, GPN, SPN etc.) received from the beneficiaries and ensure their compliance with the IsDB requirements.
Customer Service:
• Contribute in the resolution of procurement issues from various stakeholders, including those related to inputs in complaints handling as per the guidelines, in-order to deliver the bank’s required levels of service in all interactions with stakeholders.
Capacity Development:
• Contribute in the capacity development of concerned stakeholders through organizing and preparing specialized workshops on project procurement policies and procedures as per the procurement guidelines of IsDB, both internally and externally.
Reporting:
• Contribute in the preparation of Country Procurement Assessment Reports (CPAR), Country Portfolio Performance Review (CPPR) & Project Procurement Audit Reports.
• Prepare periodic briefs on procurement related issues in-order to ensure concerned parties are briefed regularly on project activities.
Education, Experience & Certification:
Academic and Professional Qualifications:
• Bachelor’s degree in Engineering or related field.
• Certification in purchasing / procurement would be preferred.
• Minimum 5 years of experience in project procurement in a multi-lateral sector.
Skills & Necessary Knowledge:
• In addition to the mandatory language of the Regional Hub requirements, must have command over English Language.
• Knowledge of MDBs Public Procurement.
• Country Procurement Knowledge
• Country Portfolio Assessment
• Project Risk Assessment
• Procurement Policies and Procedures
• Project Management skills
• Stakeholder’s management.
Languages:
• English ( Mandatory )
• French ( Mandatory )
Field Procurement Officer – Islamic Development Bank
Job Purpose:
Carry out duties related to the planning, implementing and monitoring of project procurement related activities within the locations associated with the Regional Hubs to fulfill the development mandates of the Bank. This role ensures effective compliance to the procurement guidelines for successful preparation, appraisal, implementation and completion of the approved development projects in the assigned countries. Contribute in the development of policies and strategies and capacity building in the area of project procurement.
Key Accountabilities:
Policies, Procedures & Processes:
• Ensure effective implementation of the policies and procedures as per the Procurement Guidelines of the Bank.
• Provide Technical advice to the project teams of the beneficiaries through the Operations Team Leader(OTL) in the preparation of project procurement Plans.
• Contribute to the development of procurement policies and procedures considering the Member Countries’ needs, IsDB Group priorities and the best practices in other MDBs.
Project Procurement Management:
• Extend Project Procurement Facilitation and Implementation Support at entry, during implementation and at completion to improve quality in the overall project management and delivery.
• Provide support in risk assessment in projects as per the Procurement Guidelines and follow-up with the concerned parties in-order to maintain acceptable risk mitigation measures.
• Support in the elaboration of project concept notes, preparation and appraisal of projects in-order to provide the required advice on procurement matters.
• Organize project start-up workshops, conduct staff briefings and provide necessary support for the Country portfolios.
• Reviewing and clearance of Procurement Documents (RfP, BD, PQD, EoL, GPN, SPN etc.) received from the beneficiaries and ensure their compliance with the IsDB requirements.
Customer Service:
• Contribute in the resolution of procurement issues from various stakeholders, including those related to inputs in complaints handling as per the guidelines, in-order to deliver the bank’s required levels of service in all interactions with stakeholders.
Capacity Development:
• Contribute in the capacity development of concerned stakeholders through organizing and preparing specialized workshops on project procurement policies and procedures as per the procurement guidelines of IsDB, both internally and externally.
Reporting:
• Contribute in the preparation of Country Procurement Assessment Reports (CPAR), Country Portfolio Performance Review (CPPR) & Project Procurement Audit Reports.
• Prepare periodic briefs on procurement related issues in-order to ensure concerned parties are briefed regularly on project activities.
Education, Experience & Certification:
Academic and Professional Qualifications:
• Bachelor’s degree in Engineering or related field.
• Certification in purchasing / procurement would be preferred.
• Minimum 5 years of experience in project procurement in a multi-lateral sector.
Skills & Necessary Knowledge:
• In addition to the mandatory language of the Regional Hub requirements, must have command over English Language.
• Knowledge of MDBs Public Procurement.
• Country Procurement Knowledge
• Country Portfolio Assessment
• Project Risk Assessment
• Procurement Policies and Procedures
• Project Management skills
• Stakeholder’s management.
Languages:
• English ( Mandatory )
• French ( Mandatory )
Deadline of this Job: 27 August 2022
The East African Crude Oil Pipeline (EACOP) Project involves the construction and operation of a buried, cross-border pipeline to transport crude oil from the Lake Albert area in Uganda to the eastern coast of Tanzania for export to international markets. The pipeline will run from Kabaale in Hoima District, Uganda, to Chongoleani, Tanga Region, in Tanzania. The length of the pipeline is 1,443 kilometres (km) of which 296 km will be in Uganda. In Uganda the pipeline will traverse ten (10) Districts, comprising Hoima, Kikuube, Kakumiro, Kyankwanzi, Mubende, Gomba, Sembabule, Lwengo, Rakai and Kyotera.
The Jobholder reports directly to the Logistics Officer and works closely with all other departments.
ACTIVITIES
• Transport company staff and/or packages to and from destinations
• Arrive at destinations on schedule
• Fulfill administrative needs, like office pickups
• Providing global workforce solutions within the energy and renewables industries.
• Plan for traffic, construction, and weather delays
• Interact with staff professionally at all times
• Ensure that the vehicle is always fueled and ready for use
• Arrange for vehicle repairs as needed
• Keep mileage records and repair records up-to-date
CONTEXT AND ENVIRONMENT
The main objective during the current stage is to ensure that all the conditions are in place for a smooth and efficient restart of the project in line with the established project standards whilst protecting the project’s technical achievements from the past 3 years.
ACCOUNTABILITIES
• Contribute to essentially have a smooth and effective running of the EACOP Project in all matters highlighted in the present Service Description.
QUALIFICATIONS AND REQUIRED EXPERIENCE
• Driver must be below 55 years of age with minimum 5 years of driving experience on equivalent vehicles, able to do basic maintenance tasks such as replacing vehicle tyres, checking oil levels etc
• Driver shall have minimum education qualification Uganda Ordinary level of education, able to read and understand policies, manuals and instructions and proficient in English language.
• Driver must be a holder of a valid driving license issued by Ugandan authorities authorizing him to drive a motor vehicle of specified class stated in the license. Any license and / or certificate expiring during the CONTRACT must be renewed to ensure constant validity. The drivers MUST possess a valid driving permit with minimum class B, DL but the driver will be required to have the right permit for the respective vehicle/towing equipment to be driven.
• Driver must have a valid Defensive Driving training renewable every two years (2) and CONTRACTOR must organise refresher Defensive driving, an Off-road training and Towing trailer training courses /sessions offered by a reputable and recognised training company and endorsed by the COMPANY.
• Driver must be trained in basic first aid and basic firefighting and regular refresher trainings must be organised annually by the contractor.
• Driver must provide a personal bio data file endorsed by the Local authorities as per attached template including copy of the National Identity card, Appendix 4
• Driver must be of good mental and physical health to drive the vehicle.
• Driver must have a valid medical fitness certificate that whose validity is 1 year
• Driver must be able to work with multi nationals, office and field operations, either Night or Day shift and must be flexible to be deployed at all locations the COMPANY operates.
• Driver must be free from drugs and alcohol and must pass all Drug & Alcohol test and must consent to take the drugs and alcohol test any time whenever required by the COMPANY.
• Driver assessment report from an approved COMPANY driving instructor/training school.
The East African Crude Oil Pipeline (EACOP) Project involves the construction and operation of a buried, cross-border pipeline to transport crude oil from the Lake Albert area in Uganda to the eastern coast of Tanzania for export to international markets. The pipeline will run from Kabaale in Hoima District, Uganda, to Chongoleani, Tanga Region, in Tanzania. The length of the pipeline is 1,443 kilometres (km) of which 296 km will be in Uganda. In Uganda the pipeline will traverse ten (10) Districts, comprising Hoima, Kikuube, Kakumiro, Kyankwanzi, Mubende, Gomba, Sembabule, Lwengo, Rakai and Kyotera.
The Jobholder reports directly to the Logistics Officer and works closely with all other departments.
ACTIVITIES
• Transport company staff and/or packages to and from destinations
• Arrive at destinations on schedule
• Fulfill administrative needs, like office pickups
• Providing global workforce solutions within the energy and renewables industries.
• Plan for traffic, construction, and weather delays
• Interact with staff professionally at all times
• Ensure that the vehicle is always fueled and ready for use
• Arrange for vehicle repairs as needed
• Keep mileage records and repair records up-to-date
CONTEXT AND ENVIRONMENT
The main objective during the current stage is to ensure that all the conditions are in place for a smooth and efficient restart of the project in line with the established project standards whilst protecting the project’s technical achievements from the past 3 years.
ACCOUNTABILITIES
• Contribute to essentially have a smooth and effective running of the EACOP Project in all matters highlighted in the present Service Description.
QUALIFICATIONS AND REQUIRED EXPERIENCE
• Driver must be below 55 years of age with minimum 5 years of driving experience on equivalent vehicles, able to do basic maintenance tasks such as replacing vehicle tyres, checking oil levels etc
• Driver shall have minimum education qualification Uganda Ordinary level of education, able to read and understand policies, manuals and instructions and proficient in English language.
• Driver must be a holder of a valid driving license issued by Ugandan authorities authorizing him to drive a motor vehicle of specified class stated in the license. Any license and / or certificate expiring during the CONTRACT must be renewed to ensure constant validity. The drivers MUST possess a valid driving permit with minimum class B, DL but the driver will be required to have the right permit for the respective vehicle/towing equipment to be driven.
• Driver must have a valid Defensive Driving training renewable every two years (2) and CONTRACTOR must organise refresher Defensive driving, an Off-road training and Towing trailer training courses /sessions offered by a reputable and recognised training company and endorsed by the COMPANY.
• Driver must be trained in basic first aid and basic firefighting and regular refresher trainings must be organised annually by the contractor.
• Driver must provide a personal bio data file endorsed by the Local authorities as per attached template including copy of the National Identity card, Appendix 4
• Driver must be of good mental and physical health to drive the vehicle.
• Driver must have a valid medical fitness certificate that whose validity is 1 year
• Driver must be able to work with multi nationals, office and field operations, either Night or Day shift and must be flexible to be deployed at all locations the COMPANY operates.
• Driver must be free from drugs and alcohol and must pass all Drug & Alcohol test and must consent to take the drugs and alcohol test any time whenever required by the COMPANY.
• Driver assessment report from an approved COMPANY driving instructor/training school.
Deadline of this Job: 08 September 2022
The Government of Uganda (GoU) has received funding from the World Bank for the implementation of the Electricity Access Scale-up Project (EASP) to be implemented over a period of five (5) years. EASP will support GoU’s efforts to increase access to electricity for households, refugee and host communities, industrial parks, commercial enterprises and public institutions.This is intended to spur socio-economic transformation, in line with Uganda’s Vision 2040, the
National Development Plan (NDP) III, the 2018 – 2027 Electricity Connection Policy (ECP) adopted in January 2018 and to meet the Sustainable Development Goal 7 (SDG 7) of achieving universal energy access by 2030. EASP activities will build on earlier Government initiatives in the energy sector, to support the expansion and strengthening of the electricity distribution network, scale-up service connections within the network, and increase access to off-grid electricity in refugee settlements and their host communities (outside the existing electricity distribution network), and to clean cooking services and technologies.
The EASP will be implemented by two main entities, namely the Ministry of Energy and Mineral
Development (MEMD) and the Uganda Energy Credit Capitalisation Company (UECCC) through
Project Implementation Units (PIUs).
The two Implementing Agencies will collaborate closely with the Office of the Prime Minister
(OPM), Ministry of Education and Sports (MoES), Ministry of Health (MoH), Ministry of Water and environment (MoWE), Ministry of Local Government, Ministry of Agriculture, and other relevant sector stakeholders to implement the various project activities.
Uganda Energy Credit Capitalisation Company (UECCC) is a Government of Uganda Company in place to facilitate investments in Uganda’s Renewable Energy Sector. The UECCC’s main objective is to provide financial, technical and other support for renewable energy development in
Uganda with particular focus on enabling private sector participation.
The Project Implementation Unit (PIU) at UECCC will be established as part of the UECCC
Organogram to implement the financial intermediation component for increasing energy access through stand-alone solar technologies, financing of internal wiring of premises, promotion of efficient appliances for productive uses, and clean cooking solutions nationwide (at households and institutional level), including in refugees hosting districts. The UECCC will also support electrification of public institutions, including public schools, public health centres, public water supply systems and so on, through stand-alone solar technologies.
UECCC seeks to engage the services of a Senior Procurement Specialist to ensure effective and efficient implementation of the EASP project.
Objectives of the Assignment
The Senior Procurement Specialist will provide technical guidance and support in executing procurement activities under the EASP project in compliance with World Bank Procurement
Regulations and Uganda PPDA Law and Regulations for the respective procurement of Goods,
Works, Consulting Services and Non-Consulting Services. He/she will enhance capacity of
UECCC staff and support procurement system development of the UECCC.
Scope of Services
The Senior Procurement Specialist will be dedicated to the implementation of the EASP project, and will have the following duties and responsibilities:
• Provide procurement technical advice to the Project Manager and Program Managers at the PIU.
• Participate in the preparation of project annual work plans
• Prepare the project procurement plan and ensure timely approval and execution of the procurement processes in line with the procurement plan, procedures and policies
• Verify that procurement requests are in accordance with the approved procurement plans
• Plan and coordinate the periodic prequalification of suppliers and service providers and ensure timely submission of the suppliers’ list to the procurement committee for approval in line with applicable guidelines.
• Work in liaison with the four Program Managers to align procurement needs with the EASP project strategies and agreements
• Support in collaboration with other PIU members the preparation of bidding documents, request for proposals, consultant’s shortlists and other documents based on relevant procedures for the procurement of goods, works and on consultant services and for the selection of consulting services.
• Manage the process of goods and services acquisition and disposal from tendering to negotiation and award of contract in line with the EASP project’s strategy
• Research market trends and linkages amongst suppliers and advise the Project Manager, PIU accordingly on forecast prices
• Work closely with other members of the PIU to prepare and process contracts consistent with the EASP project strategy and objectives
• Identify and assess risks for the procurement section for incorporation in the EASP Risk
• Management Register, periodically monitor the risks and escalate issues arising
• Monitor contract administration and vendor performance
• Tracking the expiry dates of contracts as well as their advance payment and performance guarantees (if applicable) and ensuring that these are extended timely and at least one month before expiry.
• Maintain updated procurement documents such as files / contracts / agreements.
• Support internal and external audit exercises as required and take corrective action arising from issues relating to procurement
• Facilitate the Post Procurement Reviews (PPR) exercise, and work with the UECCC Management to follow up implementation of PPR recommendations
• Works closely with the Senior Finance Specialist to ensure invoices issued are reviewed and reconciled in a timely manner
• Support the UECCC in tax planning and management within the procurement and supply chain processes
• Report immediately any noted fraud and corruption or governance issues with procurement or other staff, bidders and consultants.
• Carry out any other duties as assigned by the Project Manager, provided these duties contribute to achieving the development objectives of the EASP project
Minimum Qualifications and Experience
• Honours degree in procurement, business, science or related fields from a recognized university.
• Master’s degree in procurement, accounting, finance, economics, business or related fields from a recognized university
• Professional Qualification such as CIPS, CPSM, CSCP or equivalent
• At least eight (8) years of experience in managing procurement and logistics in Public and private sectors with at least five (5) years direct experience working on projects funded by World Bank or other Multilateral Development Banks.
• Working knowledge and proficiency in World Bank/ Multilateral Development Bank Procurement Regulations and Ugandan PPDA Law and Regulations
• Broad knowledge and understanding of risks associated with suppliers, contractors and markets for goods and services
• A high level of interpersonal and management skills and ability to work with teams in the organisation at all levels.
• Must be self-driven with ability to work under pressure with minimal supervision and deliver amidst tight deadlines.
• Proficiency in MS Office applications.
Duration of the Assignment
The Senior Procurement Specialist shall undertake the assignment on a full-time basis for a period of five (5) years subject to satisfactory performance as shall be determined during the annual performance evaluations.
Reporting Arrangements
The Senior Procurement Specialist shall report to the Project Manager, PIU at UECCC.
Duty Station
The Senior Procurement Specialist shall be based in the UECCC offices in Kampala, Uganda
Deadline of this Job: 07 September 2022
Job Summary• To drive the Managing Director as per governing policies and provide services and support to the respective
• business unit when required and ensure the vehicle is compliant with country traffic laws
Job Description
• Driving the Managing Director, as directed in a safe and appropriate manner.
• Route preparation and choice, ensuring awareness of all venues to be visited.
• Ensuring vehicle is properly maintained and roadworthy in accordance with the standards required.
• To ensure that the car has at least half tank of fuel all time
• To conduct brief inspection for vehicle prior to driving off
• To abide with country traffic law & ensure car has the fire extinguisher, the safety triangle and first aid box kit.
• To report any accident if any timely
• Delivering high quality of service every time all the time
• Full awareness of all training provided and security measures for HRP
• Role holder is responsible for maintenance invoice delivery to the line manager.
• Be a role model while handling any duties assigned to him
• Setting the performance development objectives with the line manager
• Risk assess and respond appropriately to any emergency or risk situation and take appropriate driving action
Technical Skills / Competences
• Have good spoken and written communication skills
• Have an accident free driving license
• Be assertive, to persuade people to follow rules and change their working practices
• Have a good level of physical fitness and stamina
• Have a logical approach and be able to solve problems
• Be well-organized and pay attention to detail
• Be able to cope under pressure
• Have good written communication skills, for report writing
• Be computer literate.
Education
• School leaving (A levels & O levels): Business, Commerce and Management Studies (Required)
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