Logistics - Transportation/procurement Jobs atSave the Children International and other companies

JOB DETAILS:
Supply Chain Officer
Location: Gulu
Organization: Save the Children International
Join us to lead sustainable change for children:
• Be part of a GLOBAL and DIVERSE technical community
• Get EXPOSURE in many different contexts
• Test and scale up INNOVATIVE SOLUTIONS
• Influence policies that affect MILLIONS OF CHILDREN
Overview
Are you passionate about being an advocate for children? Do you want to use your expertise to bring about lasting change for children and be a part of an inspiring, dynamic global movement?
The Supply Chain Officer shall support the regional office in the in the provision of Supply chain management, ensuring that this is done through timely service delivery to the field programmes in line with SCI policies, procedures and guidelines. The Officer may be called upon as and when necessary to support the wider emergency team in cases of humanitarian crisis. Performance of tasks shall be executed in a manner that promotes value for money in accordance to SCI standards.
Sounds interesting? Read more below

The Role
Key areas of accountability include:
• Procurement
• Stores & Stock management
• Transport and Fleet Management
• Asset Management
• Documentation and reporting
To be a strong supporter and advocate for children in this role you will need to have:
• A minimum of a bachelor’s degree in Procurement, Finance, Administration.
• At least 2 years’ relevant working experience, preferably with International NGOs, and good understanding of major donor’s financial requirements, conditions and government budgets and tax policies.
• Self-motivated with demonstrated ability to generate financial reports and meet set deadlines and with good integrity.
• Team player with good interpersonal/ communication, documentation and facilitation skills and the ability to work under minimum supervision in a team.
• Computer literary, fluency in English and excellent documentation skills are a MUST.
• Ability to maintain personal professional development and competencies on financial issues.
• Ability to speak local language and directly interact with target group will be an added advantage
• Strong analytical skills and planning abilities.
• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
• Availability and willingness to work extra hours during times of humanitarian responses.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Ability to intervene with crisis management or troubleshooting as necessary.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Excellent time management and planning capacity

JOB DETAILS:
Procurement Officer-Innovation and Digitalization.

Key Duties and Responsibilities (but not limited to)
Innovation and Digitalization
• Conduct e-market analysis on prices for goods, services to work and ensure value for money for Watoto procurements.
• Research on procurement solutions to foster creativity and innovation.
• Prepare, maintain, and update the e-annual master procurement plan for Watoto Ministries.
• Update the procurement plan based on any changes as approved by the Church council.
• Maintain an authentic list of prequalified suppliers of goods, services, and work Coordinate with Administrators on tactical procurements.

Procurement Operations
• Support the e-procurement system.
• Update and support the management of the procurement portal to obtain optimal functionality and efficiency.
• Contribute to the development of procurement work plans.
• Ensure that all procurement operations are carried out in accordance with the Annual master procurement plan as approved by the Church Council.
• Ensure compliance to the procurement and disposal policy and standard operating procedures.
• Undertakes sourcing for cost effective supplies, services and works.
• Provide administrative support in the arrangement for negotiation where necessary and maintain supplier relationship management.
• Provide support in regular monitoring of vendor performance and maintain a performance management database of all service providers.
• Provide guidance and specialized support to user departments on terms of reference for goods, works and services, contract management, procurement portal, specification
• preparation, as per the Watoto ministries procurement policies and guidelines and attend to raised queries on a timely basis.
• Keep and update proper procurement records, flies' management and documents as per the Watoto ministries procurement policies and guidelines.
• Timely preparation of management and performance reports.

Contract Management
• Ensure the contracts are well managed and service providers deliver based on the agreed terms and conditions.
• Guide and advise suppliers on the procurement and disposal procedures and relationship management.
• Liaise with the contract management teams to resolve any raised issues.

Qualifications, Skills, and Experience.
• A minimum of a Bachelor's Degree in Procurement, Business Administration, Economics or a relevant discipline.
• Membership of a professional body.
• A minimum of three years' working experience in a reputable organization.
• Computer literacy in Microsoft applications and database management.
• Management Information systems.
• Must be willing to live up to organisational values, confident and
• Should possess the ability to write and present analytical and informative reports.
• Should be a good communicator, must have a high level of integrity, confidentiality, trust, good work ethics and sound judgement.

JOB DETAILS:
Procurement Officer-Market Research planning and Strategic sourcing

Key Duties and Responsibilities (but not limited to)
Procurement Operations
• Market research and procurement planning
• Undertake market research, surveyors in accordance with the Watoto ministries procurement policies and guidelines.
• Research on procurement solutions to foster creativity and innovation.
• Preparation, maintenance, and update of the Annual master procurement plan for Watoto
• Ministries based on any changes to the budget as approved by the Church council.
• Maintain an authentic list of prequalified suppliers of goods, services, and work.
• Manage and update procurement portal.
• Contribute to the development of procurement work plans.
• Ensure that all the procurement operations are carried out in accordance with the Annual master procurement plan as approved by the Church Council.
• Ensure compliance to the procurement and disposal policy and standard operating procedures.
• Undertakes sourcing for cost effective supplies, services and works.
• Provide administrative support in the arrangement for negotiation where necessary and maintain supplier relationship management.
• Provide support in regular monitoring of vendor performance and maintain a performance management database of all service providers.
• Provide guidance and specialized support to user departments on terms of reference for goods, works and services, contract management, procurement portal, specificationpreparation, as per the Watoto ministries procurement policies and guidelines and attend to raised queries on a timely basis.
• Keep and update proper procurement records, flies management and documents as per the Watoto ministries procurement policies and guidelines.
• Timely preparation of management and performance reports.

Contract Management
• Ensure the contracts are well managed and service providers deliver based on the agreedterms and conditions.
• Guide and advise supplier on procurement and disposal procedures and relationship management.

Qualifications, Skills, and Experience.
• A minimum of a Bachelor's Degree in Procurement, Business Administration, Economics or a relevant discipline.
• Maintain contract data and develop, implement procedures for contract management and administration compliance.
• Coordinate, prepare and support the contracts committee schedule, documentation, information, and activities.
• Responsible for consolidation and monitoring of all campus-based contracts.
• Manage framework of contracts.
• Sensitizes contract management teams
• Prepare management quarterly, semi-annually, and annually reports.
• Membership of a professional body.
• A minimum of three years' working experience in a reputable organization.
• Computer literacy in Microsoft applications and database management.
• Management Information systems.
• Must be willing to live up to organisational values, confident and
• Should possess the ability to write and present analytical and informative reports.
• Should be a good communicator, must have a high level of integrity, confidentiality, trust, good work ethics and sound judgement.

JOB DETAILS:
Driver , Strengthening systems and public accountability program

Position Summary:
The Driver will be responsible for safe and effective transport for SSPA staff and consultants. This position will be based in Kampala with extensive travel within Kampala and to/from Arua and Hoima as well. The Driver will report to SSPA Office Manager with oversight from the Director of Finance and Administration as well.

Responsibilities:
• Drive SSPA 4-wheel drive vehicles on all terrains.
• Transport SSPA staff and consultants.
• Ensure cleanliness of vehicle(s) and verify that the vehicle is in good condition before use on a daily basis.
• Conduct periodic checks on vehicle(s) to determine maintenance needs, report, and address accordingly.
• Drive carefully and ensure safety of the passengers, other drivers, and the assigned vehicle.
• Travel to regions in Uganda on mission trips with possible overnight stays.
• Maintain up to date vehicle mileage log, inform responsible staff of vehicle tags and insurance renewal.
• Record costs of vehicle fuel and services.
• Ensure all vehicle reports are completed and submitted in a timely manner.
• Other duties as assigned in the office by the immediate supervisor when not undertaking travel requests.

Qualifications:
• No formal education required.
• Minimum of five years of driving experience in short and long-distance routes in Uganda is required.
• Valid driver’s license and a clean driving record is required.
• Experience managing short turnaround travel requests is required.
• Ability to undertake travel requests with minimum supervision is required.
• Demonstrated strong interpersonal communications skills is required.
• Experience providing driver services on USAID/USG funded projects is preferred.
• Fluency in English is required.

JOB DETAILS:
Storekeeper (Expendables)

The incumbent is expected to operate independently with daily check ins with the supervisor and occasional guidance on projects, policy, and procedures.
Position Directly Supervises:
Indicate if the position has authority to obligate funds:
Provide security access determination level, if required:

Major Duties and Responsibilities (Include % of time spent for each duty, percentage totals must equal 100%):
Records Management - 50%
• Incumbent maintains a running record of all supplies in the expendable warehouse. Handles all expendable requests for office and maintenance supplies. Is responsible for the movement of supplies in and out of the supplies store ensuring appropriate personnel sign approvals and receipts of goods.
Warehouse management - 30%
• Keeps supplies and the warehouse in a clean, tidy and orderly fashion and is responsible for receiving, packing and storing of new stock. Must have knowledge of the location of all supplies in the warehouse and forward all issuance forms to the General Services Clerk daily.
• Ensures timely responses to all in-coming requests; certifies that all necessary information has been entered on the request form and is responsible for all the necessary documentation needed for the disposal of outdated stock.

Inventory Management - 20%
• Conducts annual inventory to help ensure that all items are stored properly, no missing items and no safety or fire hazards exist. During the inventory period, helps the inventory clerks in counting and reconciliation of stock. Assists in arranging items for sale and disposal.

Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

SENSITIVE BUT UNCLASSIFIED
Minimum Qualification Requirements
Knowledge
Pre-hire (Operational)
• General knowledge of local commodities market for procurement of expendable supplies on the local market is required.
• Must have general knowledge of logistics and inventory management and warehousing best practices as they apply to the Expendables property section.

Post-hire (Organizational)
• Incumbent must have a good working knowledge of Department of State and/or associated Agency supply instructions and procedures which apply to storekeeping.

Education
• Completion of secondary school (O & A Level) is required.

Licensing/Certifications/Training
• On the job training
• 40 hours of PA563- Property Management and Warehouse Workshop
• 4 days of PA500-ILMS Expendables Management Overseas
• Successful completion of SMITH System Defensive Training

Work Experience
Nonsupervisory:
• Two years of clerical and warehouse store operations is required.

JOB DETAILS:
Job title: Planner (Works and Transport), NPA-OS-5
Reports to: Senior Planner Works and TransportSenior Engineer
Preferred age: 25-45
Purpose of the Job
To collect, analyze, maintain and interpret relevant data and information on works, transport and infrastructure for use by the supervisors.

Specific roles and Responsibilities:
• Participate in the collection, analysis, maintenance and interpretation of data on works and transport Working in collaboration with the supervisor, ensure that the respective sector plans are consistent with the current National Development Plan and that they match with the aspirations of the growing population.
• Participates in technical meetings and activities related to works and transport Analyzes works and transport planning systems, policies and identifies problems and potential solutions
• Working with the departmental and Directorate staff to develop and maintain ensure that an integrated model transport system.
• Gather information on environmental, social, gender and other cross cutting issues affecting the works and transport sector.
• Analyze the Transport and Works Sector development trends and issues to identify threats, potential opportunities and emerging issues to guide planning and policy Prepares responses to inquiries from MDAs. LGs and other stakeholders
• Work with the GIS and Physical Planning staff ensuring that the NDP is an integrated plan incorporating both the spatial and socioeconomic aspects that help in having a functional spatial framework system for Uganda.
• Contribute to research on infrastructure related development issues such as interconnectivity both internally and regionally for facilitating economic growth Support intra and interdepartmental activities Perform any other official duties as may be directed from the responsible staff

• Minimum qualifications
• Honors Hons Bsc degree in Civil Engineering, Transport Economics or a closely related but relevant discipline from a recognized university.
• Added advantage Qualifications Master of science degree in Civil Engineering, Transport Economics or a closely related but relevant discipline from a recognized university. Postgraduate training in any of the following areas is desirable:
• Transport Economics/ Planning, Energy Development, Geographical Information Systems or a closely related but relevant discipline Membership of recognized professional bodies such as Uganda Institution of Professional Engineers, Engineers Registration Board, Institution of Highways and Transportation, etc is essential

Experience and knowledge
• A minimum of Working experience of at least 3-5 years in infrastructure engineering, transport economics, planning and development or closely related area.

Other attributes:
• Industrious and self-driven and Computer literate Must be result oriented and Team player with leadership skills