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Vacancy title:
Personal Assistant to Executive Office
[Type: FULL_TIME, Industry: Banking, Category: Admin & Office]
Jobs at:
Cairo bank Uganda
Deadline of this Job:
Monday, May 5 2025
Duty Station:
kampala | Kampala | Uganda
Summary
Date Posted: Saturday, April 26 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job Purpose: The job is responsible for providing comprehensive support to the Executive Office, Board of Directors, and the Executive Team, as well as managing the Office Operations.
Reports to:Executive Director
Department:Executive Office
Key Responsibilities:
- Ensure proper organization of the office of the Executive at all times and oversee the arrangement of meetings, filing, organization of documents and availability of stationery and refreshments.
- Manage and maintain the Executive diaries, schedule their meetings and receive and screen incoming visitors
- Coordinate travel planning requirements for the office and maintain a travel itinerary
- Brief the Executives on any engagements to maintain an accurate record of paper and electronic correspondence on behalf of the Executives.
- Draft and disseminate meeting minutes
- Draft correspondences for the office
- Draft Reports as directed by the line manager
- Record minutes of meetings as directed by the Line manager
- Act as a point of contact between Executives and internal colleagues, and External clients
- Handling correspondence directed to the Office and to Managers
Education.
A Bachelor’s degree in Secretarial studies, Office management and Administration
Experience.
- 3-5 years’ experience in Executive Office management preferably in a financial institution
Skills and competencies.
- Interpersonal skills
- Communication
- Integrity and confidentiality
- Negotiation skills
- Proactive and decisive
- Punctuality
- Observant
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
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