Summary
Date Posted: Friday, July 19 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Summary
To review and monitor the implementation of policies and procedures for Fleet, asset, staff accommodation, and security general office management in line with the Directorate mission.

Overall Responsibilities
• Establish fleet maintenance controls & procedures and monitor the performance and preparation of monthly management reports on fleet maintenance and cost-effectiveness.
• Develop annual and quarterly administration-related work plans and budget and submission of monthly administrative-related reports to the Administration Manager in line with Baylor operational-related policies.
• Setting up controls of fuel management, monitoring usage and preparation of monthly fuel consumption reports in line with the Baylor Uganda financial manual and fleet management policy
• Contracts Management: Setting up procedures for tracking operational and service contracts monitoring the performance and advising on the renewal of the services.
• Security management: Establishment and implementation of security controls, monitoring performance supervision and preparation of monthly security reports to the Administration coordinator.
• Develop an administration-consolidated operational procurement plan for office supplies and services in line with Baylor Uganda Office management guidelines.
• Monitor, track, and maintain an updated Fixed Asset Register through accurate records on assets within the organization in line with Baylor Uganda's operational and financial guidelines.
• Management staff and district-supported HFs airtime services and verification of the invoices to establish their completeness and accuracy to ensure value for money and submission to finance for payment.
• Contracts Management of the DREAMS Safe Spaces to ensure smooth operations support to the Activity through Landlord expectations management; ensure the assorted office supplies and sundries are available, security and utilities are catered for at the Safe Spaces.
• Offer supervisory role through coaching and mentoring of the Administration team at the Regional offices and Clusters.

Required Qualification, Experience and Competencies:
• A Bachelor’s Degree (honors) in a Business-related course or any degree oriented towards Administration.
• The job holder must have at least three (3) years relevant working experience in Administration, fleet management, assets and general office management t in a reputable organization.
• 3 Years Relevant Experience


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

Interested and qualified, Click here to apply.


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