Summary
Date Posted: Thursday, July 01, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
About Us
Green Powered Technology, LLC is an energy and engineering consulting firm based in Arlington, Virginia. We were established in 2010 with a vision of employing innovative solutions to sustainably manage the Earth’s resources and to meet society's needs. GPTech offers technical, financing, and private sector engagement expertise, furthering U.S. private sector expansion into emerging markets. We provide comprehensive client services from project inception to completion, by delivering solutions that improve operations and compliance, build institutional capacity, reduce risk, save money, enhance security and help our clients make more informed decisions about their energy and infrastructure investments.
We work across three practices areas, energy, infrastructure and development, to support clients, such as, Customs and Border Protection, U.S. Trade and Development Agency (USTDA), Millennium Challenge Corporation, and the U.S. Agency for International Development.
Green Powered Technology is seeking an Administrative Assistant to assist the Operations Manager and the front office on the United States Agency for International Development (USAID) Architectural and Engineering (A/E) services project for the Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods (NUDEIL) activity. The Administrative Assistant will be responsible for managing the administrative system and overall coordination of the office. This position will be located in Gulu, Uganda.

Responsibilities:
• Manage the day-to-day activities of the office, and update the notice board.
• Answer phone calls and direct callers to the appropriate party.
• Process, sort, and route incoming and outgoing mail.
• Monitor and manage inventory of office supplies; order and distribute office supplies as necessary.
• Coordinate and schedule appointments and meetings.
• Perform other administrative support tasks, including updating and sorting files and drafting and proofreading correspondence.
• Photocopy, scan, and file documents.
• Ensure that all staff and other parties who access the office adhere to security policies.
• Ensure that all staff and visitors adhere to COVID-19 Standard Operating Procedures at all times.
• Establish and maintain an effective office management system, including, hardware, software, and technical support.
• Manage special events, staff meetings, and workshops as requested.
• In coordination with the Operations Manager, represent Green Powered Technology at administrative and management-related forums.
• Maintain an up-to-date filing system and retrieve information as requested.
• Arrange regular staff meetings as directed by the Operations Manager, take minutes as required, and share such minutes with all concerned parties within a specified period.
• Report all stolen or lost property and maintain an up-to-date asset registry.
• Make hotel reservations and prepare and manage travel schedules and logistics for all staff.
• Supervise office assistant and other support staff as assigned by the Operations Manager.
• Maintain appropriate records to ensure that procurement processes, decisions, and contractual agreements are accurately documented.
• Create and maintain the project inventory list.
• Maintain proper filing of all financial documentation (vouchers, contracts, tender documents, etc.).
• Scan and file all accounting documentation monthly per Green Powered Technology’s file retention policies.
• Follow up with staff on all outstanding advances whose reconciliation is past due.
• Ensure that all finance files are organized, complete, and up to date.
• Perform any other duties or tasks delegated by the Operations Manager.

Qualifications
• 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role.
• Minimum of a high school diploma. Bachelor's degree in Public Administration and Management, Business Administration, Human Resource Management, or equivalent is preferred.
• Excellent organizational skills, ability to prioritize, and ability to work independently.
• Good communication and interpersonal skills.
• Commitment to providing outstanding customer service.
• Strong attention to detail.
• Proficiency with computers and ability to operate general office equipment.
• Experience working for USAID funded projects or other NGOs (preferred).
• High integrity, reliability, and teamwork skills.
• High level of motivation and initiative, strong focus on results, and well-developed problem-solving skills.
• Competency in spoken and written English. Knowledge of the local language is advantageous.

Work Hours: 8

Experience in Months: 12

Level of Education: High School

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