Vacancy title:
Administrative and Logistics Coordinator

Jobs at:
Médecins du Monde France

Deadline of this Job:
Open

Duty Station:
Uganda

Job details:
Reports to: General Coordinator
Salary: 2820 Euros gross monthly salary on 13 months

For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations. MdM currently works in more than 45 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

Key Duties and Responsibilities: Under the supervision of the General Coordinator, you have the logistics, administrative and financial responsibility of the programmes according to MdM and donors standards.
Finance

• Monitor the financial system and ensure the development of the project and coordination budget
• Manage the update of the monthly accounts and the monthly budget followup and forecast (BFFU)
• Ensure the implementation of the accounting followup
• Control and validate the monthly funds request prepared by the accountant
• Propose and ensure implementation of financial policies and procedures
• Supervise the preparation and submission of finance reports to donors
  Administration
• Manage the filing, storage and security of documents
• Supervise the visa processes and registration of expatriate team and more generally follow matters related to MdM registration/licence in Uganda
•  Ensure the respect of the legal and administrative procedures and the compliance to Ugandan laws for all aspects of the mission
  Human resources management
• Follow up the recruitment/renewal procedures/policies
• Contribute to the implementation of the internal working rules
• Support the mission for the recruitment processes
• Supervise the HR database management and the monthly payment of salaries
• Be in charge of the construction and follow up of the mission’s training plan and ensures that annual appraisals are done
•  Train, coach and support the national administrative and logistics managers
  Logistics
• Ensure the respect of MdM and donor’s procurement procedures (especially for drugs and medical supplies), elaborate and supervise purchase strategy
• Supervise a secured and adapted storage of drugs and medical supplies
• Participate to the identification of infrastructures, equipment, materials and suppliers
• Supervise the safety and maintenance of premises (offices and guesthouses)
• Implement process/policies, rules and logistical tools
• Implement and supervise the logistic aspects of the security pack in collaboration with the GenCo
•  Follow up the security context and supervise the security of transport

Qualifications, Skills and Experience:

• Three years of working experience in a humanitarian context as support services coordinator or logadmin coordinator
• Experiences as log manager and/or admin manager will also be valued
• Capacity building experience is a must
• Experience with ECHO contracts would be an asset
• Good ability to work quickly, under pressure, and with short deadlines
• Good ability to manage priorities and to adapt them daily according to the context
• Excellent computing skills (Word, Excel, SAGA)
•  Good communication and problem solving skills
•  Ability to listen and share decisions
• Ability to work under a minimum of supervision
• Driving licence would be an asset
• Languages: Fluent English. French would be an asset

Job application procedure
All qualified candidates should apply online at the link below.
Click Here