Customer Service Executive Imports
2025-05-06T09:52:12+00:00
Fracht Uganda
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https://www.fracht.com/en/index.php
FULL_TIME
Kampala
Kampala
00256
Uganda
Logistics
Customer Service
2025-05-12T17:00:00+00:00
Uganda
8
Reports to: Head Customer Service
Department: Commercial
Job purpose:
Using your skills and experience to ensure that FRACHT delivers the best and highest possible standards of service to its customers. To ensure maximum customer satisfaction.
Performance Areas/Accountabilities
Key Responsibilities
Co-ordinating with Internal and external stakeholders
• Receives information, documents and instructions from clients
• Initiates file openings and document dispatches
• Handles inquiries and preparation of quotations to existing clients
• Verifies confirmed business in relation to the approved quotation
• Checks documents for correctness and completeness
• Co-ordinates all activities with both internal and external stakeholders (Operations and Finance depts, affiliated offices or agents, branch offices, transporters and others)
• Monitors the progress of all ongoing transactions daily
• Prepares and dispatches invoices to Clients
Monitoring and follow up
• Proactively assess information and documentation required, immediately upon receipt of order or documents for smooth clearance and delivery.
• Follow up for the required or missing information and documentation with the relevant parties
• Periodically coordinate with the Finance department and Clients for payments of due invoices.
• Proactively Inform the clients about due invoices for payment prior to release of incoming shipments, allowing the client to make preparations to pay prior to arrival
Providing Customer care Services
• Keeps the client informed of the progress of current consignments
• Suggests improvements in work procedures
• Prepares daily, monthly and annual cargo status and review reports
• Provides alternative solutions to challenges that Customers may face while importing or exporting their goods.
• Attend business meetings when requested by Clients
Client Visits
• Prepares and Submits Client Visit schedules to the head of Customer service
• Following the approved Client visit schedule meet the clients
• Prepare and submit Client Visit reports to management
Reporting
• Reports accidents and any other irregularity with potential financial implication to management immediately once made aware of the incident
• Issues client complaint forms on each complaint and avails them to the head of section for further processing and closing.
Recording
• Opens and updates files daily
• Ensures that proof of delivery is available on all transport files prior to closure of the file
• Ensures timely updates are done in the electronic cargo tracking system for all shipments handled
Responsibility for assigned adhoc duties
• Performs any other duties that may from time to time be assigned by the immediate supervisor
Minimum Qualifications:
• A bachelor’s degree in business/Economics is essential
• A Certificate in Clearing and Forwarding
• A Certificate in Customer Care
• Good computer skills and knowledge
Experience
• Minimum of 3 years working experience in a reputable private firm- preferably a Freight Forwarding Firm
Personal Attributes:
• Effective communication skills
• Ability to effectively work with a team
• Problem solving skills needed to be able to quickly resolve customer complaints and other issues that may arise from time to time
• Possession of interpersonal skills to be able to relate cordially with different classes of people
• Ability to handle stress well
• Ability to listen and pay attention to details
• Possess a pleasant and clear speaking voice, coupled with a fluency in English
• He/she must be highly motivated
• He/she should be open minded and enthusiastic towards excellence
• Possess a fair knowledge on how to use the computer system and its basic application
• Ability to be thorough and extremely analytical
• Possess flexibility and ability to effectively perform multiple functions at a time
• Ability to work under pressure and still meet up with deadlines without making errors
• Possess excellent telephone etiquette
Key Responsibilities Co-ordinating with Internal and external stakeholders • Receives information, documents and instructions from clients • Initiates file openings and document dispatches • Handles inquiries and preparation of quotations to existing clients • Verifies confirmed business in relation to the approved quotation • Checks documents for correctness and completeness • Co-ordinates all activities with both internal and external stakeholders (Operations and Finance depts, affiliated offices or agents, branch offices, transporters and others) • Monitors the progress of all ongoing transactions daily • Prepares and dispatches invoices to Clients Monitoring and follow up • Proactively assess information and documentation required, immediately upon receipt of order or documents for smooth clearance and delivery. • Follow up for the required or missing information and documentation with the relevant parties • Periodically coordinate with the Finance department and Clients for payments of due invoices. • Proactively Inform the clients about due invoices for payment prior to release of incoming shipments, allowing the client to make preparations to pay prior to arrival Providing Customer care Services • Keeps the client informed of the progress of current consignments • Suggests improvements in work procedures • Prepares daily, monthly and annual cargo status and review reports • Provides alternative solutions to challenges that Customers may face while importing or exporting their goods. • Attend business meetings when requested by Clients Client Visits • Prepares and Submits Client Visit schedules to the head of Customer service • Following the approved Client visit schedule meet the clients • Prepare and submit Client Visit reports to management Reporting • Reports accidents and any other irregularity with potential financial implication to management immediately once made aware of the incident • Issues client complaint forms on each complaint and avails them to the head of section for further processing and closing. Recording • Opens and updates files daily • Ensures that proof of delivery is available on all transport files prior to closure of the file • Ensures timely updates are done in the electronic cargo tracking system for all shipments handled Responsibility for assigned adhoc duties • Performs any other duties that may from time to time be assigned by the immediate supervisor
Minimum Qualifications: • A bachelor’s degree in business/Economics is essential • A Certificate in Clearing and Forwarding • A Certificate in Customer Care • Good computer skills and knowledge Experience • Minimum of 3 years working experience in a reputable private firm- preferably a Freight Forwarding Firm Personal Attributes: • Effective communication skills • Ability to effectively work with a team • Problem solving skills needed to be able to quickly resolve customer complaints and other issues that may arise from time to time • Possession of interpersonal skills to be able to relate cordially with different classes of people • Ability to handle stress well • Ability to listen and pay attention to details • Possess a pleasant and clear speaking voice, coupled with a fluency in English • He/she must be highly motivated • He/she should be open minded and enthusiastic towards excellence • Possess a fair knowledge on how to use the computer system and its basic application • Ability to be thorough and extremely analytical • Possess flexibility and ability to effectively perform multiple functions at a time • Ability to work under pressure and still meet up with deadlines without making errors • Possess excellent telephone etiquette
JOB-6819dbcc5d69d
Vacancy title:
Customer Service Executive Imports
[Type: FULL_TIME, Industry: Logistics, Category: Customer Service]
Jobs at:
Fracht Uganda
Deadline of this Job:
Monday, May 12 2025
Duty Station:
Kampala | Kampala | Uganda
Summary
Date Posted: Tuesday, May 6 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Reports to: Head Customer Service
Department: Commercial
Job purpose:
Using your skills and experience to ensure that FRACHT delivers the best and highest possible standards of service to its customers. To ensure maximum customer satisfaction.
Performance Areas/Accountabilities
Key Responsibilities
Co-ordinating with Internal and external stakeholders
• Receives information, documents and instructions from clients
• Initiates file openings and document dispatches
• Handles inquiries and preparation of quotations to existing clients
• Verifies confirmed business in relation to the approved quotation
• Checks documents for correctness and completeness
• Co-ordinates all activities with both internal and external stakeholders (Operations and Finance depts, affiliated offices or agents, branch offices, transporters and others)
• Monitors the progress of all ongoing transactions daily
• Prepares and dispatches invoices to Clients
Monitoring and follow up
• Proactively assess information and documentation required, immediately upon receipt of order or documents for smooth clearance and delivery.
• Follow up for the required or missing information and documentation with the relevant parties
• Periodically coordinate with the Finance department and Clients for payments of due invoices.
• Proactively Inform the clients about due invoices for payment prior to release of incoming shipments, allowing the client to make preparations to pay prior to arrival
Providing Customer care Services
• Keeps the client informed of the progress of current consignments
• Suggests improvements in work procedures
• Prepares daily, monthly and annual cargo status and review reports
• Provides alternative solutions to challenges that Customers may face while importing or exporting their goods.
• Attend business meetings when requested by Clients
Client Visits
• Prepares and Submits Client Visit schedules to the head of Customer service
• Following the approved Client visit schedule meet the clients
• Prepare and submit Client Visit reports to management
Reporting
• Reports accidents and any other irregularity with potential financial implication to management immediately once made aware of the incident
• Issues client complaint forms on each complaint and avails them to the head of section for further processing and closing.
Recording
• Opens and updates files daily
• Ensures that proof of delivery is available on all transport files prior to closure of the file
• Ensures timely updates are done in the electronic cargo tracking system for all shipments handled
Responsibility for assigned adhoc duties
• Performs any other duties that may from time to time be assigned by the immediate supervisor
Minimum Qualifications:
• A bachelor’s degree in business/Economics is essential
• A Certificate in Clearing and Forwarding
• A Certificate in Customer Care
• Good computer skills and knowledge
Experience
• Minimum of 3 years working experience in a reputable private firm- preferably a Freight Forwarding Firm
Personal Attributes:
• Effective communication skills
• Ability to effectively work with a team
• Problem solving skills needed to be able to quickly resolve customer complaints and other issues that may arise from time to time
• Possession of interpersonal skills to be able to relate cordially with different classes of people
• Ability to handle stress well
• Ability to listen and pay attention to details
• Possess a pleasant and clear speaking voice, coupled with a fluency in English
• He/she must be highly motivated
• He/she should be open minded and enthusiastic towards excellence
• Possess a fair knowledge on how to use the computer system and its basic application
• Ability to be thorough and extremely analytical
• Possess flexibility and ability to effectively perform multiple functions at a time
• Ability to work under pressure and still meet up with deadlines without making errors
• Possess excellent telephone etiquette
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
All suitably qualified and interested candidates should submit their application letter, CV’S and copies of academic documents merged in one PDF document to recruitment@ug.fracht.com
Applications will be received on a rolling basis
Deadlineis Monday 12th May 2025 at 5:00pm
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