Vacancy title:
Finance, HR and Administration Officer

Jobs at:
The Johanniter

Deadline of this Job:
12 April,2018, 5pm

Duty Station:
Uganda - Kampala (with frequent travel to the field)

JOB DETAILS:
Organisation: Johanniter-Unfall-Hilfe e.V. / Johanniter International Assistance

Organization Description
Johanniter-Unfall-Hilfe e.V. ( www.thejohanniter.org ) is a German Christian non-governmental organisation, dedicated to excellence in the field of first aid, ambulance service, social service programmes and other projects in the medical and social field. The Federal Headquarters are based in Berlin, Germany. Johanniter International Assistance is the operational unit for humanitarian aid, development co-operation and emergency relief, implementing and supporting mostly health projects worldwide.

Johanniter have opened a Country Office in Uganda end of 2017 with the aim to provide both humanitarian and development assistance to refugees as well as host communities in Uganda. In close collaboration with national partner organisations Johanniter runs community health activities that also include the dimensions of nutrition, WASH and livelihoods.

Job Purpose and Reporting lines

Overall Job purpose:
Support all financial, HR and administrative processes of Johanniter Unfall Hilfe eV in Uganda according to legal obligations and Johanniter standards and procedures to provide quality, reliable and transparent information on the use and allocation of resources.

Reporting lines:
The Finance, HR and Admin Officer is:

• reporting to: Finance, HR & Admin Coordinator
  
• Receive Technical Support: Regional Finance Assistant
  
• working with: staff and partners

Task Description

Finance

• Administration of petty cash and advances to project partners
  
• Double-check all partner financial entries for compliance with own and donor guidelines, cross check payments with contracts, purchase orders and monitor expenses against supporting documents
  
• Filing of all financial documents
  
• Support monthly field accounts with financial software and support preparation of financial reports for donors and headquarters
  
• Daily booking of invoices in excel template for cashboxes
  
• Conducting regular budget controls
  
• Reconciling and paying bills after authorization
  
• Support payroll preparation and submission of Tax and NSSF payments on time
  
• Support audits
  
• Follow Johanniter’s financial guidelines and regulations

Human Resources

• Support recruitment of national project and office personnel as well as consultants if required
  
• Tracking and filing national staff’s vacation days, time sheets and support all other administrative procedures related to HR management
  

Administration

• Administer stock of office supplies
  
• Support team in secretarial and administrative tasks (filing, phone, visitors, administration, office logistics etc.)
  
• Any other duties assigned by the Finance, HR & Admin Coordinator or Head of Mission

Person Specifications

Professional Qualifications and Experience:

• Qualified Accountant (BCom Accounting or similar)
  
• Diploma or previous work experience in Human Resource Management would be an advantage
  
• Minimum of 3 years working experience in accounting with international NGOs or similar

Skills:
Excellent verbal and written communication skills

• Strong organizational, planning, and analytical skills
  
• Knowledge of financial guidelines of donor organizations
  
• Knowledge and good understanding of logistical procedures
  
• Proven ability to work independently and as part of an international team
  
• Proven ability to work with limited resources

Job application procedure
Interested and qualified persons for this position should send their applications (including a cover letter, CV, reference contacts of three former supervisors as well as job certificates if available) to: hr.uganda@thejohanniter.org . Please indicate “Finance, HR and Administration Officer” in the subject line of your e-mail and mention your earliest date of availability

Only short-listed candidates will be notified