Summary
Date Posted: Saturday, May 06, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
Purpose
To provide technical financial, logistical and operational support to the Country Office Finance operations in line with m2m financial policies and procedures and acceptable International Financial Accounting Standards, in close liaison with the Country Finance Manager and Country Finance Officer

Implementation of finance and administrative processes (30%)
• Maintain the established finance processes
• Review financial transactions for completeness and adherence to m2m policies & guidelines.
• Maintain the filing and archiving system for finance and supporting documentation in compliance with set standards
• Provide support to audit processes, through retrieval of required documentation
• Provide confirmation to service providers to render services and/or goods upon approved requests
• Assist with the month-end and year end close activities

Purchasing (20%)
• Enter invoices into the Accounting system and allocate them against purchase orders
• Work with the Office Administrator to address supplier queries regarding payments
• Provide clerical support in maintaining and updating supplier information and do relevant background checks and terrorist/debarment checks
• Setup payments onto the banking system for submission
• Perform regular vendor account reconciliations
• Ensure all Purchase Orders are closed at the end of every month, within set timelines.

Payment Processing (20%)
• Process Payment Requisitions and related staff advances
• Compile staff liquidations for review by Country Finance Officer
• Enter all expenses into the accounting system (Reimbursements and/or advance liquidations)
• Review all payment requests to ensure all conditions for payment are met.

Revenue/ Income , Debtors and Cashbook management (20%)
• In collaboration with the Office Administrator, regularly update the asset register,
• Manage the petty cash process and balance petty cash monthly
• Review of all Mobile Money transactions to ensure they meet all conditions for payment and pass them for approval
• Initiate Mobile Money Payments on Beyonic, checking that correct beneficiaries are paid and flag any variances before payment
• Perform Mobile Money reconciliations before replenishment
• In collaboration with the Office Administrator conduct bi-annual asset verification to ascertain asset condition.

Assets (10%)
• In collaboration with the Office Administrator, regularly update the asset register,
• In collaboration with the Office Administrator conduct bi-annual asset verification to ascertain asset condition.

Job Requirements
Qualifications and Experience:
• A minimum of a bachelor’s degree in in Finance and Accounting, Business Administration, Commerce or related field from an accredited University
• At least 2 years’ work experience in a related role preferably in an International NGO or Audit firm
• Previous experience from working in complex and dynamic contexts
• Computer skills including the ability to operate computerized accounting, spreadsheets and word processing programs at a highly proficient level

Competencies:
• Excellent interpersonal skills; ability to work on own and within various teams;
• High level of integrity
• Excellent written and spoken communication skills
• Meticulous, with a high degree of attention to detail
• Able to follow through results to the end
• Able to work in and deliver results in a high pressure environment
• Committed to continuous learning and development


Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

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