Summary
Date Posted: Tuesday, September 26 2023, Base Salary: Not Disclosed

JOB DETAILS:
Key Responsibilities and Accountabilities
Cash & Bank Management :
• Processing bank payments through online banking system in line with the policies and procedures
• Processing all cash payments through the beyonic payment system
• Preparing payment requests for statutory deductions, replenishments ,etc
• Preparing payment vouchers and receipts for all cash received
• Ensuring weekly reconciliations of the cash account by maintaining an updated cash book & carrying out weekly cash counts.
• Ensuring that all cash above the required threshold is immediately banked
• Ensuring safety of cash by effective management of the cash safe .
• Monitoring the bank account statements to ensure that all receipts are recorded and all bounced payments are timely processed

Payments, Expenses and Payables:
• Ensuring timely payment of statutory returns & staff salaries
• Generating and sharing withholding tax certificates with service providers
• Following up on any outstanding balances on service provider statements
• Sharing weekly proofs of payment with various stake holders
• Ensuring adherence to internal controls
• Receiving & registering payments both from field & Kampala office.

Accounts receivables’ management:
• Maintaining a soft copy cash book for all beyonic transactions & reconciling it on a weekly basis.
• Reconciliation of staff receivable accounts as & when required.
• Maintaining a monthly journal to monitor & track all staff advances.
• Receiving all staff accountabilities while ensuring safe custody of documentation by ensuring that they are registered in the accountability book & immediately filled.

Filing:
• Ensuring systematic & proper hard copy & soft filing of all finance documentation.
• Retrieving documents as & when requested.
• Stamping finance documents with Stamp paid & received.
• Scanning documents and uploading into box as and when required.
• Ensuring that all hard copy files are well serialized for easy retrieval of documents

Audit Support:
• Supporting the review of documentation during audit
• Providing all required documentation or information to auditors
• Responding to any arising querries from audit

Monthly financial reporting:
• Supports the Accountant with financial data entry in pastel as & when required
• Supporting with reconciliation of balance sheet items as & when required.

Technical Skills, Experience & Knowledge
• Relevant academic qualifications in Accounting, financial management, commerce, economics and/or professional accountancy qualification or equivalent
• Experience in providing a range of finance support services ideally in the NGO or public sector (job specific)
• Ability to analyse accounting processes and identify practices and procedures that require correction or modification.
• Significant knowledge and experience of all core financial management activities, including accounts payable, cash management, budget development, statutory requirements (particularly related to Ugandan standards) and standard accounts
• Good team playing and building skills
• Commitment to Oxfam's philosophy, aims and policies (especially gender relations)
• Working at community level and with NGOs
• Self-confidence, maturity & ability to co-operate with a wide variety of people
• Ability to work on own initiative & under pressure and to meet deadlines
• Personal commitment to working as reliable, honest, & trustworthy member of a team
• Enthusiasm for good working practices and ability to analyse and improve systems
• Tact/diplomacy
• Ability to work effectively in a culturally diverse organisation
• Willingness to travel occasionally outside Kampala & able to cope with difficult conditions
• Good communication and interpersonal skills
• Attention to detail
• Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work

Key Behavioural Competencies
Competencies
Description
Humility
• We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.

Relationship Building
• We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.

Listening
• We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.

Mutual Accountability
• We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.

Self-Awareness
• We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.

Enabling
• We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.


Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure

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