Massive Recruitment at Water For People ( WFP )
JOB DETAILS:
Job purpose
To perform a range of HR tasks to support the Human Resources Unit nurture a culture of an excellent employee experience in line with the WFP Human Resources policies and procedures
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
2. Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
3. In collaboration with the HR Focal points, follow up of monthly absence of WAE staff under SSA Contracts (WAE) to support payroll management.
4. In collaboration with HR Focal points, manage Satellite Office staff separations while ensuring relevant documents are maintained before an employee leaves the organization.
5. In partnership with the supervisors follow up on accomplishment of learnings required e.g. mandatory courses.
6. Support staff to use online medical services such as obtaining temporary medical cards, E Claims etc.
7. In partnership with supervisors, follow up on performance management process e.g. performance plans and annual assessment for the SO in accordance with the performance management cycle.
Key Accountabilities 1/1
1. Provision of assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
2. Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services.
3. Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
4. Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
5. Any other duties as may be assigned by the supervisor from time to time
Wfp leadership framework: common standards of behaviour
Leads by Example with Integrity
Upholds WFP values, principles, and standards:
Demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity:
Values diversity using respectful and inclusive language, and encourages others to do the same Stays focused and calm under pressure:
Stays focused and calm when under pressure and encourages others to do the same
Demonstrates humility and a willingness to learn: \
Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop
Drives Results and Delivers on Commitments
Delivers results for maximum impact:
Holds self and/or others accountable for the delivery of results Delegates appropriately:
Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change:
Responds readily to change adjusting work as needed
Fosters Inclusive and Collaborative Teamwork
Is inclusive and collaborative: Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
Gives timely and constructive feedback:
Supports development for others by giving timely and constructive feedback
Builds and shares new perspectives:
Listens attentively to others to capture, learn, build and share new perspectives
Applies Strategic Thinking
Communicates and fulfils WFP’s vision:
Fulfils WFP’s vision and is able to explain how their objectives support the vision
Embraces curiosity and new ways of doing things:
Demonstrates curiosity, and proposes new ways of doing things when relevant Analyses and evaluates data:
Gathers data and shares knowledge to inform team decision making
Considers the impact of decisions:
Implements decisions and asks questions to understand the impact for wider objectives
Builds and Maintains Sustainable Partnerships
Builds partnerships: Builds partnerships by seeking out opportunities to work with others
Collaborates to deliver common objectives:
Collaborates with partners by sharing information and working together to deliver common goals
STANDARD MINIMUM QUALIFICATIONS
Qualifications & Experience:
Education:
• University degree in either Human Resource Management, Business Administration, Industrial Psychology, Social Sciences or other relevant field obtained from a recognized education institution. Experience: At least four years of experience in the field of human resources or related field in an administrative support role.
Knowledge & Skills:
• Knowledge of general HR administrative work practices and methods gained through relevant technical training and experience. Good communication skills and basic understanding of HR principles and their application in order to respond to and resolve general HR queries. Ability to develop and maintain professional relationships in a diverse set up in order to provide high quality support service. Proficiency in the use of office equipment and computer software packages, such as Microsoft Word, Excel, PowerPoint, Outlook and Teams. Knowledge of work routines and methods in order to complete processes under minimal supervision. Ability to uses tact and courtesy to give and receive information to a wide range of individuals including maintaining confidentiality. Languages: Fluency in written and oral English language.
DEADLINE FOR APPLICATIONS
Friday 30th December 2022
JOB DETAILS:
Job purpose
To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.
Key accountabilities (not all-inclusive)
1.Provide data management administrative support to the field office. The Job holder is expected to produce organized and accurate work, undertaking specific business support activities particularly supporting data management at the field office to facilitate effective service delivery.
2. Manages Implementation of Partners reports i.e. CPDR for General Food Distribution, Cash transfers, Nutrition programmes, etc., in collaboration with Government (OPM), UNHCR, and other partners in the settlement and transit centers.
3. Update the Area Office Food Release Note (FRN), Cash Release Note for General Food Distribution, MCHN, SFP are created in the WFP database (COMET) by the 15th of every month to ensure timely food call forward.
4. Regularly captures General Food Distribution, CBT, MCHN, SFP monthly CPDR into the WFP Database (COMET) for timely clearance or validation by the Head of Field Office or any other delegated authority.
5. Capture General Food Distribution report (DDR), MCHN and SFP monthly progress reports into the WFP ProMIS database ready for clearance by the Head of Field Office or any other delegated authority.
6. Keenly monitor and review overall commodity movement such as food release, deliveries, returns and distribution at the various settlement FDPs and ensure that all transactions have been properly recorded.
7. Update the GFD and CBT distribution schedules as well as the beneficiary trends at the end of every cycle.
8. Report on any discrepancy related to data capture during data analysis in COMET and ProMIS or related to partner reports.
9. Coordinate and facilitate training of cooperating partners staff and other stakeholders in reports, data management in ProMIS and COMET Mentors and trains cooperating partner staffs in data capturing using the WFP recommended reporting systems;
10. Maintain population statistics for refugees in formats agreed by Field Office and update the Programme Management Information System (ProMIS) and COMET on a regular basis;
11. Submit weekly, monthly and refugee statically updates for the area of operation particularly for southwest region
4PS Core organisational capabilities
Purpose
• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
Standard minimum qualifications
Holds a Bachelor’s degree Computer Science, ICT, Statistics, Business Statistics, Population Studies, or any other related field
• A minimum of two years of relevant work experience in either of the following field; data management ,data analysis, monitoring and evaluation or related experience
• Knowledge / Experience in using any of the statistical data analysis software (STATA, SPSS, Mini-Tab etc.)
• Good knowledge and skills using data management packages;
• Uses tact and courtesy to give and receive information to a wide range of individuals;
• Ability to identify data discrepancies and rectify problems requiring attention;
• Language: Fluency in both oral and written communication in English
Deadline for applications
Friday 30th December 2022
JOB DETAILS:
Job purpose
• To coordinate receipt/dispatch and verification of commodities in order to maximise quality of warehouse operations and mitigate losses, and ensure implementation of the best storage management practices and compliance with WFP warehouse guidelines and standards.
Key accountabilities (Not All-Inclusive)
• Establish correct minimum and maximum stock levels of spare parts for replenishment.
• Support and carry out periodic physical stock inventory of spare parts and consumables as per WFP procedures and standard business requirements.
• Establish a list of dead, absolute/discarded items for disposal
• Carry out proper spare parts transaction according to WFP procedures
• Handle petty cash for RLIF as per country office accounting guide
• Manage Staff attendance and leave records as per HR procedures
• Identify and prepare lists of spare parts and consumables required for replenishment of stock
• Update the Fleet Management system (FMS)
• Prepare purchase requisitions for items needed for replenishment
• Ensuring the safety of all items and spare parts in the stores which include protecting them from pilfering, theft, damage and deterioration.
• Provide supervision, guidance and on the job training to stores staff supporting their development and high performance.
Wfp leadership framework: common standards of behaviour
Leads by Example with Integrity
Upholds WFP values, principles, and standards:
Demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity:
Values diversity using respectful and inclusive language, and encourages others to do the same Stays focused and calm under pressure:
Stays focused and calm when under pressure and encourages others to do the same
Demonstrates humility and a willingness to learn: \
Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop
Drives Results and Delivers on Commitments
Delivers results for maximum impact:
Holds self and/or others accountable for the delivery of results Delegates appropriately:
Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change:
Responds readily to change adjusting work as needed
Fosters Inclusive and Collaborative Teamwork
Is inclusive and collaborative: Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
Gives timely and constructive feedback:
Supports development for others by giving timely and constructive feedback
Builds and shares new perspectives:
Listens attentively to others to capture, learn, build and share new perspectives
Applies Strategic Thinking
Communicates and fulfils WFP’s vision:
Fulfils WFP’s vision and is able to explain how their objectives support the vision
Embraces curiosity and new ways of doing things:
Demonstrates curiosity, and proposes new ways of doing things when relevant Analyses and evaluates data:
Gathers data and shares knowledge to inform team decision making
Considers the impact of decisions:
Implements decisions and asks questions to understand the impact for wider objectives
Builds and Maintains Sustainable Partnerships
Builds partnerships: Builds partnerships by seeking out opportunities to work with others
Collaborates to deliver common objectives:
Collaborates with partners by sharing information and working together to deliver common goals
Standard minimum qualifications
• University Degree in Supply chain management or degree in similar disciplines.
• Held the position of Spare Parts Supervisor or similar job in a company/NGO with at least 5 years of experience gained in the relevant field.
• Comprehensive understanding and good working knowledge with database management system for stock control/procurement software package.
• Good working knowledge with the complete Microsoft Office suite.
• Excellent command of English.
Desired experiences for entry into the role
• Experience using logistics databases to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.
Deadline for applications
Friday 30th December 2022
- Dashboard
- Job Detail
Deadline of this Job: 30 December 2022
JOB DETAILS:
Job purpose
To perform a range of HR tasks to support the Human Resources Unit nurture a culture of an excellent employee experience in line with the WFP Human Resources policies and procedures
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
2. Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
3. In collaboration with the HR Focal points, follow up of monthly absence of WAE staff under SSA Contracts (WAE) to support payroll management.
4. In collaboration with HR Focal points, manage Satellite Office staff separations while ensuring relevant documents are maintained before an employee leaves the organization.
5. In partnership with the supervisors follow up on accomplishment of learnings required e.g. mandatory courses.
6. Support staff to use online medical services such as obtaining temporary medical cards, E Claims etc.
7. In partnership with supervisors, follow up on performance management process e.g. performance plans and annual assessment for the SO in accordance with the performance management cycle.
Key Accountabilities 1/1
1. Provision of assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
2. Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services.
3. Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
4. Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
5. Any other duties as may be assigned by the supervisor from time to time
Wfp leadership framework: common standards of behaviour
Leads by Example with Integrity
Upholds WFP values, principles, and standards:
Demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity:
Values diversity using respectful and inclusive language, and encourages others to do the same Stays focused and calm under pressure:
Stays focused and calm when under pressure and encourages others to do the same
Demonstrates humility and a willingness to learn: \
Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop
Drives Results and Delivers on Commitments
Delivers results for maximum impact:
Holds self and/or others accountable for the delivery of results Delegates appropriately:
Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change:
Responds readily to change adjusting work as needed
Fosters Inclusive and Collaborative Teamwork
Is inclusive and collaborative: Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
Gives timely and constructive feedback:
Supports development for others by giving timely and constructive feedback
Builds and shares new perspectives:
Listens attentively to others to capture, learn, build and share new perspectives
Applies Strategic Thinking
Communicates and fulfils WFP’s vision:
Fulfils WFP’s vision and is able to explain how their objectives support the vision
Embraces curiosity and new ways of doing things:
Demonstrates curiosity, and proposes new ways of doing things when relevant Analyses and evaluates data:
Gathers data and shares knowledge to inform team decision making
Considers the impact of decisions:
Implements decisions and asks questions to understand the impact for wider objectives
Builds and Maintains Sustainable Partnerships
Builds partnerships: Builds partnerships by seeking out opportunities to work with others
Collaborates to deliver common objectives:
Collaborates with partners by sharing information and working together to deliver common goals
STANDARD MINIMUM QUALIFICATIONS
Qualifications & Experience:
Education:
• University degree in either Human Resource Management, Business Administration, Industrial Psychology, Social Sciences or other relevant field obtained from a recognized education institution. Experience: At least four years of experience in the field of human resources or related field in an administrative support role.
Knowledge & Skills:
• Knowledge of general HR administrative work practices and methods gained through relevant technical training and experience. Good communication skills and basic understanding of HR principles and their application in order to respond to and resolve general HR queries. Ability to develop and maintain professional relationships in a diverse set up in order to provide high quality support service. Proficiency in the use of office equipment and computer software packages, such as Microsoft Word, Excel, PowerPoint, Outlook and Teams. Knowledge of work routines and methods in order to complete processes under minimal supervision. Ability to uses tact and courtesy to give and receive information to a wide range of individuals including maintaining confidentiality. Languages: Fluency in written and oral English language.
DEADLINE FOR APPLICATIONS
Friday 30th December 2022
Deadline of this Job: 30 December 2022
Job purpose
To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.
Key accountabilities (not all-inclusive)
1.Provide data management administrative support to the field office. The Job holder is expected to produce organized and accurate work, undertaking specific business support activities particularly supporting data management at the field office to facilitate effective service delivery.
2. Manages Implementation of Partners reports i.e. CPDR for General Food Distribution, Cash transfers, Nutrition programmes, etc., in collaboration with Government (OPM), UNHCR, and other partners in the settlement and transit centers.
3. Update the Area Office Food Release Note (FRN), Cash Release Note for General Food Distribution, MCHN, SFP are created in the WFP database (COMET) by the 15th of every month to ensure timely food call forward.
4. Regularly captures General Food Distribution, CBT, MCHN, SFP monthly CPDR into the WFP Database (COMET) for timely clearance or validation by the Head of Field Office or any other delegated authority.
5. Capture General Food Distribution report (DDR), MCHN and SFP monthly progress reports into the WFP ProMIS database ready for clearance by the Head of Field Office or any other delegated authority.
6. Keenly monitor and review overall commodity movement such as food release, deliveries, returns and distribution at the various settlement FDPs and ensure that all transactions have been properly recorded.
7. Update the GFD and CBT distribution schedules as well as the beneficiary trends at the end of every cycle.
8. Report on any discrepancy related to data capture during data analysis in COMET and ProMIS or related to partner reports.
9. Coordinate and facilitate training of cooperating partners staff and other stakeholders in reports, data management in ProMIS and COMET Mentors and trains cooperating partner staffs in data capturing using the WFP recommended reporting systems;
10. Maintain population statistics for refugees in formats agreed by Field Office and update the Programme Management Information System (ProMIS) and COMET on a regular basis;
11. Submit weekly, monthly and refugee statically updates for the area of operation particularly for southwest region
4PS Core organisational capabilities
Purpose
• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
Standard minimum qualifications
Holds a Bachelor’s degree Computer Science, ICT, Statistics, Business Statistics, Population Studies, or any other related field
• A minimum of two years of relevant work experience in either of the following field; data management ,data analysis, monitoring and evaluation or related experience
• Knowledge / Experience in using any of the statistical data analysis software (STATA, SPSS, Mini-Tab etc.)
• Good knowledge and skills using data management packages;
• Uses tact and courtesy to give and receive information to a wide range of individuals;
• Ability to identify data discrepancies and rectify problems requiring attention;
• Language: Fluency in both oral and written communication in English
Deadline for applications
Friday 30th December 2022
Deadline of this Job: 30 December 2022
JOB DETAILS:
Job purpose
• To coordinate receipt/dispatch and verification of commodities in order to maximise quality of warehouse operations and mitigate losses, and ensure implementation of the best storage management practices and compliance with WFP warehouse guidelines and standards.
Key accountabilities (Not All-Inclusive)
• Establish correct minimum and maximum stock levels of spare parts for replenishment.
• Support and carry out periodic physical stock inventory of spare parts and consumables as per WFP procedures and standard business requirements.
• Establish a list of dead, absolute/discarded items for disposal
• Carry out proper spare parts transaction according to WFP procedures
• Handle petty cash for RLIF as per country office accounting guide
• Manage Staff attendance and leave records as per HR procedures
• Identify and prepare lists of spare parts and consumables required for replenishment of stock
• Update the Fleet Management system (FMS)
• Prepare purchase requisitions for items needed for replenishment
• Ensuring the safety of all items and spare parts in the stores which include protecting them from pilfering, theft, damage and deterioration.
• Provide supervision, guidance and on the job training to stores staff supporting their development and high performance.
Wfp leadership framework: common standards of behaviour
Leads by Example with Integrity
Upholds WFP values, principles, and standards:
Demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity:
Values diversity using respectful and inclusive language, and encourages others to do the same Stays focused and calm under pressure:
Stays focused and calm when under pressure and encourages others to do the same
Demonstrates humility and a willingness to learn: \
Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop
Drives Results and Delivers on Commitments
Delivers results for maximum impact:
Holds self and/or others accountable for the delivery of results Delegates appropriately:
Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change:
Responds readily to change adjusting work as needed
Fosters Inclusive and Collaborative Teamwork
Is inclusive and collaborative: Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
Gives timely and constructive feedback:
Supports development for others by giving timely and constructive feedback
Builds and shares new perspectives:
Listens attentively to others to capture, learn, build and share new perspectives
Applies Strategic Thinking
Communicates and fulfils WFP’s vision:
Fulfils WFP’s vision and is able to explain how their objectives support the vision
Embraces curiosity and new ways of doing things:
Demonstrates curiosity, and proposes new ways of doing things when relevant Analyses and evaluates data:
Gathers data and shares knowledge to inform team decision making
Considers the impact of decisions:
Implements decisions and asks questions to understand the impact for wider objectives
Builds and Maintains Sustainable Partnerships
Builds partnerships: Builds partnerships by seeking out opportunities to work with others
Collaborates to deliver common objectives:
Collaborates with partners by sharing information and working together to deliver common goals
Standard minimum qualifications
• University Degree in Supply chain management or degree in similar disciplines.
• Held the position of Spare Parts Supervisor or similar job in a company/NGO with at least 5 years of experience gained in the relevant field.
• Comprehensive understanding and good working knowledge with database management system for stock control/procurement software package.
• Good working knowledge with the complete Microsoft Office suite.
• Excellent command of English.
Desired experiences for entry into the role
• Experience using logistics databases to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.
Deadline for applications
Friday 30th December 2022
Job Info
Job Category: Several Jobs in one Advert jobs in Uganda
Job Type: Full-time
Deadline of this Job: 30 December 2022
Duty Station: Kampala
Posted: 16-12-2022
No of Jobs: 3
Start Publishing: 16-12-2022
Stop Publishing (Put date of 2030): 16-12-2077
Apply Now
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