Summary
Date Posted: Monday, 05 July 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Job title: Supply Chain Assistant (Re-advertisement)
Location: Kampala, Uganda
Requisition ID: req17673
Sector: Supply Chain
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No

Job Description
Organisation Description
The International Rescue Committee (IRC) is an international non-governmental organization founded in 1933. IRC works in 28 countries providing relief, protection, and resettlement assistance to refugees and displaced populations. IRC was registered in Uganda in mid-1998 and implements rehabilitation activities in the sectors of Child and Youth Protection and Development, Economic Recovery and Development, Health and Women Protection and Empowerment. IRC Uganda has a head office in Kampala with field offices in Kitgum, Moroto, Yumbe, Imvepi, Kyaka II and Kiryandongo.

Job Overview
Reporting to Supply Chain Officer, the Supply Chain Assistant is responsible for the efficient coordination and management of all inventory management functions for IRC’s Kampala Urban Office.

Duties and Responsibilities
• Key tasks
o Understand, implement and maintain standard IRC inventory management policies and procedures.
o Train urban staff as required.
o Manage and document the receipt, handling, storage, release and reporting of goods through the IRC Kampala urban office.
o Advise the Supply Chain Officer of potential inventory shortages.
o Ensure the maintenance of fittings and equipment.
o Implement and ensure clear safety procedures.
o Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures.
o Advise the Supply Chain Officer of warehouse-specific issues or improvements.
o Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.
o Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.
• Goods Reception and Transport
o Assist in receiving all supplies.
o Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards.
o Responsible for arranging and overseeing the air transportation of goods in accordance with IRC procedures.
o Prioritize dispatch needs in conjunction with program.
o Prioritize air road transport in coordination with the program department and field sites.
o Where necessary organize or carry out the transportation of goods to the carrier premises for onward road shipment.
o Supervise truck loading and documentation follow up.
• Stores and Inventory
o Monitor security of IRC’s storage and supplies.
o Receive completed store’s request forms and prepare the goods for issuance.
o Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
o Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
o On a monthly basis, work with the Supply Chain Manager to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
o Update the stock record cards regularly.
o Conduct routine inventory inspection and submit report to the Supply Chain Manager in a timely manner.
• Expected Deliverables
o Maintain full and accurate inventory records.
o Undertake (documented) monthly and ad-hoc physical inventory checks.
o Conduct documented quarterly job performance reviews of Warehouse staff, providing appropriate feedback.
o Provide on-time, standard monthly reports to the Supply Chain Officer.

Qualifications
• Bachelor's degree or Diploma in Procurement and Logistics Management or related field.
• Minimum 2 years’ work experience in a stores management role.
• Knowledge of generic warehouse management systems and forms
• Physically mobile, able to lift 30kg without strain.
• Competent in spoken and written English
• Good mathematical skills.
• Competent use of computers (MS Word, Excel, PowerPoint).

Please note: Applications will be received and reviewed on a rolling basis.

The IRC and IRC staff must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.
All staff, regardless of role, are required to create a culture of client responsiveness by requesting and using client feedback data to make decisions. In addition, all staff are expected to demonstrate inclusiveness when making programmatic decisions and working with clients, partners and colleagues from diverse backgrounds. You can read more about the IRC’s commitment to client responsiveness here: https://www.rescue.org/resource/client-responsiveness-introduction-and-faq

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

{module 317}

Job application procedure
Click here To Apply Now

All Jobs

QUICK ALERT SUBSCRIPTION

{module 321}

Summary
Date Posted: Monday, 05 July 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Job title: Supply Chain Assistant (Re-advertisement)
Location: Kampala, Uganda
Requisition ID: req17673
Sector: Supply Chain
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No

Job Description
Organisation Description
The International Rescue Committee (IRC) is an international non-governmental organization founded in 1933. IRC works in 28 countries providing relief, protection, and resettlement assistance to refugees and displaced populations. IRC was registered in Uganda in mid-1998 and implements rehabilitation activities in the sectors of Child and Youth Protection and Development, Economic Recovery and Development, Health and Women Protection and Empowerment. IRC Uganda has a head office in Kampala with field offices in Kitgum, Moroto, Yumbe, Imvepi, Kyaka II and Kiryandongo.

Job Overview
Reporting to Supply Chain Officer, the Supply Chain Assistant is responsible for the efficient coordination and management of all inventory management functions for IRC’s Kampala Urban Office.

Duties and Responsibilities
• Key tasks
o Understand, implement and maintain standard IRC inventory management policies and procedures.
o Train urban staff as required.
o Manage and document the receipt, handling, storage, release and reporting of goods through the IRC Kampala urban office.
o Advise the Supply Chain Officer of potential inventory shortages.
o Ensure the maintenance of fittings and equipment.
o Implement and ensure clear safety procedures.
o Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures.
o Advise the Supply Chain Officer of warehouse-specific issues or improvements.
o Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.
o Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.
• Goods Reception and Transport
o Assist in receiving all supplies.
o Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards.
o Responsible for arranging and overseeing the air transportation of goods in accordance with IRC procedures.
o Prioritize dispatch needs in conjunction with program.
o Prioritize air road transport in coordination with the program department and field sites.
o Where necessary organize or carry out the transportation of goods to the carrier premises for onward road shipment.
o Supervise truck loading and documentation follow up.
• Stores and Inventory
o Monitor security of IRC’s storage and supplies.
o Receive completed store’s request forms and prepare the goods for issuance.
o Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
o Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
o On a monthly basis, work with the Supply Chain Manager to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
o Update the stock record cards regularly.
o Conduct routine inventory inspection and submit report to the Supply Chain Manager in a timely manner.
• Expected Deliverables
o Maintain full and accurate inventory records.
o Undertake (documented) monthly and ad-hoc physical inventory checks.
o Conduct documented quarterly job performance reviews of Warehouse staff, providing appropriate feedback.
o Provide on-time, standard monthly reports to the Supply Chain Officer.

Qualifications
• Bachelor's degree or Diploma in Procurement and Logistics Management or related field.
• Minimum 2 years’ work experience in a stores management role.
• Knowledge of generic warehouse management systems and forms
• Physically mobile, able to lift 30kg without strain.
• Competent in spoken and written English
• Good mathematical skills.
• Competent use of computers (MS Word, Excel, PowerPoint).

Please note: Applications will be received and reviewed on a rolling basis.

The IRC and IRC staff must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.
All staff, regardless of role, are required to create a culture of client responsiveness by requesting and using client feedback data to make decisions. In addition, all staff are expected to demonstrate inclusiveness when making programmatic decisions and working with clients, partners and colleagues from diverse backgrounds. You can read more about the IRC’s commitment to client responsiveness here: https://www.rescue.org/resource/client-responsiveness-introduction-and-faq 

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

{module 317}

Job application procedure
Click here To Apply Now

All Jobs

QUICK ALERT SUBSCRIPTION

{module 321}