Summary
Date Posted: Saturday, February 15 2025, Base Salary: Not Disclosed

JOB DETAILS:
BRAC is a global leader in creating large-scale opportunities for the poor. Founded in Bangladesh in 1972, it is now one of the world’s largest development organizations, touching the lives of an estimated 138 million people in 11 countries across Asia and Africa. For more information, please visit BRAC’s website, www.brac.net.
Administration And Logistics Manager
JOB PURPOSE
The Manager Logistics & Administration is responsible for overseeing and managing the administration and logistics function within the organization. This role involves leading a team, developing administration & logistics strategies, ensuring that both staff and project activities work in and are implemented under a safe and secure environment respectively, as well as ensuring the efficient and cost-effective utilization of organization resources and assets, while adhering to all relevant policies, regulations, and ethical standards.

MAJOR RESPONSIBILITIES
Strategy and leadership
• Collaborate with management to review, develop and implement strategies that align with the organization's goals, objectives, and financial targets.
• Continuously assess and adapt strategies to meet changing market conditions, regulatory framework and business needs.
People management
• Collaborate with the human resource department in attracting, directing and managing quality staff in the logistics & administration department while focusing on supervising and
• developing their capabilities appropriate to the strategic, operational as well as future needs of the department.
• Build and lead an agile, robust, inclusive and effective team, working collaboratively with them to achieve organizational goals.
• Provide support and direction to the logistics & administration team in setting clear performance targets, ensuring commitment to them and achievement of results, while maintaining an effective feedback mechanism.
• Mentor and coach logistics & administration staff to attain the required competencies.
Administration
• Lead in the dissemination of the administration and logistics guidelines across the organization so as to ensure compliance and adherence.
• Serve as the Health, Safety and Security Focal person for the Country
• Oversee the implementation of and ensure compliance to set Health, Safety and Security Guidelines at all BRAC Uganda Offices and premises.
• Ensure that all Health, safety and security installations and enhancements are timely and regularly assessed, serviced and maintained to ensure that they are functioning as expected.
• Ensure that adequate security is provided at all BRAC Uganda Offices and premises, including having all guests screened, assessed and checked both at the time of entry and at exit to and from BRAC Uganda Offices and premises respectively.
• Monitor the adherence of 3rd party service providers to contractual provisions and ensure full compliance to agreed Service Level Agreements.
• Ensure compliance to, assessment checklists for use in the identification and selection of premises and facilities for use as Offices and other programme spaces as per need.
• Take lead in the identification, assessment and selection of offices and premises for use by BRAC Uganda.
• Collaborate with departments and programs to understand their administrative and logistical needs and ensure their timely fulfilment
• Monitor administration costs and seek cost-saving opportunities without compromising quality.
• Oversee travel arrangements, transportation schedules, and accommodation for staff and visitors, for both domestic and international travel
• Support BRAC Uganda Staff in the application for and processing of work permits, travel visas and such related documentation.
Logistics
• Ensure adequate accountability of both inventory and stock held at BRAC Uganda’s warehouses and premises.
• Control and optimize the organization’s inventory levels, storage, and distribution.
• Coordinate the disposal of obsolete items in line with the disposal policy.
• Coordinate the movement of the organization’s goods both within and from outside the Country using cost effective and efficient means.
• Ensure planned, optimal and accountable utilization of BRAC Uganda’s fleet, including
• recommending and implementation of tracking and monitoring solutions.
• Participate in the identification and procurement of fleet requirements or services
• Ensure that BRAC Uganda’s fleet is regularly and adequately serviced, maintained and repaired as needed.
• Ensure that BRAC Uganda’s fleet is roadworthy and compliant to regulatory and traffic requirements at all times.
• Ensure that real-time and periodical tracking of the fleet is done through the Tracking System, and that reports are generated and shared with stakeholders to inform decisions.
• Engage with stakeholders to understand their needs, advise and support as appropriate to ensure optimal and efficient utilization of fleet resources.
Safeguarding
• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the program’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

EDUCATIONAL REQUIREMENTS
Bachelor’s Degree in Administration and Logistics Management, possession of a Master’s degree in the same field is an added advantage

EXPERIENCE REQUIREMENTS
A minimum of 5 years at managerial level in administration or logistics management in a reputable organization, preferably in an International NGO,

SKILLS AND COMPETENCIES
• Strong negotiation and service providers’ management skills.
• Excellent communication and interpersonal skills.
• Proficiency in logistics management systems, software and tools.
• In-depth knowledge of relevant legal and regulatory requirements.
• Analytical and problem-solving abilities
• Leadership and team management skills.
• Ability to work effectively in a fast-paced and dynamic environment.
• Integrity.
• Proficient computer skills; word, power point, excel.
• Critical thinking, good judgement and objective decision making.
• Organization skills
EMPLOYMENT TYPE: Contractual
SALARY: Negotiable
LOCATION: Country Office

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure

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