Logistics - Transportation/procurement Jobs at Future Options Consulting Ltd and other companies

JOB DETAILS:
Procurement and Logistic Head
Location: Kampala - Uganda
Organization details
Mantra Technology is a leading renowned IT and Technology Solution Provider headquartered in Kampala, Uganda. Catering to enterprises mid-size, and broad market customers across industrial verticals. Delivering Technology Solutions to Transform Enterprise Landscape.
Number of vacancies: 1 Sector: Private sector Industry: Procurement

Knowledge, Skills & Competences
• Effectively communicate verbally and written with partners, vendors etc
• Strategic industry management
• Category management
• Project management
• Relationship management
• Negotiation skills
• Financial acumen
• Analytical skills

Responsibilities
• Manage the entire process in the planning of commodities procurement and supply chain activities
• Inventory Control
• Logistics and distribution
• Manage the customs clearances
• Ensure effectively functioning processes to avoid costly delays and lost opportunities
• Purchase supply of products/materials as required
• Determine the lower cost of products/materials
• Track and record orders placed
• Analyze Market and delivery systems
• Source and interview vendors, negotiable contracts and costs

Qualifications
• ICT background or related field
Details of experience
• At least 10 years of professional experience with proven experience in procurement and logistics

JOB DETAILS:
Requisition - 2022202100
Job title: Technical Officer - Supply Chain (01 position)
Location: Kampala, Uganda (Local Position)
Reports to: Program Implementation Manager - Kampala

Purpose:
The Technical Officer – Supply Chain will work closely with the Medical Logistics Officers and Medicines Management Supervisors of Kampala Capital City Authority and the Faith-Based Medical Bureaus to implement the subnational supply chain basic medicines management package aimed at ensuring the availability of essential medicines and health supplies in Kampala.

Roles and Responsibilities
• Coordinate and work with KCCA’s Medical Logistics Technical Officer and Medicines Management Supervisors to implement the bi-monthly Reproductive Health Supervision, Performance, Assessment, and Recognition Strategy (SPARS) at priority health facilities.
• Ensure verification and submission of the RH SPARS assessment findings in the Pharmaceutical Information Portal (PIP).
• Using a CQI approach, conduct targeted onsite supply chain mentorships to improve stores and stock management.
• Work closely with health facility teams to ensure accurate forecasting, quantification, reporting, and timely submission of RMNCAH and Nutrition commodity orders using the NMS+ Client Self-Service Portal and eLMIS.
• In collaboration with the KCCA Medical Logistics Technical Officer, compile and share RMNCAH and Nutrition commodity order fulfillment rate analyses within 7 days of delivery of supplies by NMS or JMS.
• Support KCCA health facilities to carry out data-driven procurement planning and procurement plan performance review.
• Conduct weekly RMNCAH and Nutrition commodity stock status monitoring and institute corrective actions including redistribution to understocked health facilities.
• Provide technical support for data-driven annual procurement planning for MCNH commodities to KCCA and supported health facilities.
• Assist the KCCA supply chain and medicines stores teams in the planning, management, and monitoring of outgoing and inbound deliveries of vaccines and related commodities to KCCA’s and Division Vaccine stores and sites; and collecting and managing data on stocks available at these sites.
• Ensure integration of supply chain into the city hall and division performance review meetings.
• Perform any other duties assigned by the supervisor.

Requirements/ Qualifications
• Bachelor of Pharmacy.
• A minimum of 3 years of experience in providing pharmaceutical logistics technical support at the subnational level in public health programs in Uganda.
• Experience working with district stakeholders in the implementation of donor-funded programs using a district-led programming approach.
• Prior work experience in a USAID-funded program is an added advantage.
• Experience in Logistics Management information systems (NMS+ and eLIMS) and the Pharmaceutical Information Portal including the SPARS reporting platforms.
• Demonstrate good analytical and presentation skills with Microsoft office packages
• Demonstrated ability to effectively communicate and collaborate with various stakeholders towards the achievement of common goals
• Willingness to be flexible and adapt to changing priorities and deadlines
Typical Physical Demands:
• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.
Technology to be Used:
• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
• 10% - 25%
Date Revised: 09/13/2021
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
Please click here to continue searching FHI 360's Career Portal.

JOB DETAILS:
Under the overall supervision of Hatches ltd Chief Executive Officer (CEO), General Manager and technical supervision of the Procurement and Logistic Officer, the Storekeeping Assistant will be responsible and accountable for ensuring the appropriate implementation of Instructions, regulations and rules which govern Hatches ltd related to storekeeping. Requirement: the job requires an energetic person with strong mindset to manage the challenging of the store including but not limited to: high degree of physical activity.

The Storekeeping Assistant shall essentially be responsible and accountable for tasks including, but not limited to:
Duties and Responsibilities
• Take delivery of all incoming materials and reconcile with purchase orders
• Track, document, and resolve any discrepancies on between purchase orders/contracts, delivery notes and goods received orders.
• Maintain an accurate records of stock inventory, supporting system (e.g. updating records of physical inventory totals, receipts, adjustments, and returns)
• Manage inventory/supplies and ensure they are within the established minimum and maximum stock levels, manage stock lead times, and expiry dates
• Design and implement an efficient stock management system to avoid losses through pilferage, damage, infestation, fire, poor stacking among others.
• Assist to develop and implement approved company procurement, logistics and storekeeping policies and guidelines vii. Keep up-to-date records of receipts, and withdrawals/dispatches from the stockroom
• Responsible of managing and accounting for returning supplies
• Responsible for stock rotation and coordinate the disposals
• Manage supplier relations and database as well as maintain high ethical relationships both internally and externally
• Manage goods requisitions and generate request for purchase orders to support smooth company operations in line with the established standards.

Competencies and Aptitude
Corporate Aptitudes
• Demonstrates integrity by modelling the Hatches ltd values and ethical standards
• Promotes the vision, mission, and strategic goals of Hatches ltd
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Commitment to the principles and philosophy of the company and partners as well as government regulations and requirements.

Interpersonal Aptitudes
• Well-developed verbal and written communication skills.
• Ability to handle sensitive issues of confidential nature with tact and professionalism..
• Ability to collaborate with others to achieve agreed results and outcomes.
• Ability to work independently and as an effective team member.
• The ability to gain cooperation and assistance with clients, partners, the general public as well as employees.
• Ability to prepare coherent, logical and comprehendible correspondence and reports as required.

Functional Competencies:
• Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support.

The following knowledge and skills are required to be utilized:
• Knowledge of procurement, logistics and store keeping principles and practices;
• Knowledge of storekeeping/warehousing including understanding of inventory management, principal and practices;
• Computer Skills to support computerized inventory system and data entry needs for inventory management;
• Written and verbal communication skills to work effectively with others and maintain appropriate store records
• Knowledge of the relevant technology, procedures, regulations and processes to support inventory and company operations.

The following qualifications and experience are required for this position:
• Diploma in Procurement, storekeeping and/Logistics or Business Administration
• At least two-year experience in storekeeping or warehousing, procurement and/or Logistics
• Exemplary organizational and multitasking skills.
• Outstanding communication and interpersonal skills.
• Knowledge of MS Office, MIS, data analysis and inventory/store management software.

JOB DETAILS:
Under the overall supervision of Hatches ltd Chief Executive Officer (CEO) and technical supervision of the Procurement and Logistic Manager, the Procurement and Logistics Officer will be responsible and accountable for ensuring the appropriate implementation of instructions, regulations and rules which govern Hatches ltd related to procurement and logistics, the Procurement and Logistics Officer is responsible and accountable for tasks including, but not limited to:

Duties and Responsibilities
• In close coordination with the Procurement and Logistic Manager, assist with the strategic planning, implementation and monitoring aspects related to procurement and logistical needs of the Company,
• Assist with the implementation of procurement, logistics, facilities maintenance, asset administration and transport support (Fleet Management) within established internal control mechanisms,
• Liaise with all departments regarding procurement, logistics and service requirements to facilitate the consolidation of procurement (or service) requirements and the optimization of purchasing power;
• Monitor and update information/database for suppliers and contractors’ accreditations and evaluation process to ensure availability of a pool of reliable suppliers and contractors to address the needs of the company.
• Monitor and update information/database (requests and stock) of clients and offtakers to ensure availability of Hatches ltd products and services, to meet the requirements and satisfy the client needs/expectations.
• Analyze procurement requests, assist in the identification and selection of service providers and suppliers based on key parameters including but not limited to: supplier performance, quality, prices, sustainability, ethical purchasing standards and delivery of goods in view of the company’s best interests.
• Responsible for the procurement of goods, both locally and internationally, and ensure that the company's procurement procedures are strictly followed.
• Follow-up on status of purchase orders and keep company abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO (Purchase Order) specifications, and that all goods are in good condition.
• Organize and maintain proper procurement and filing systems including related records management requirements.
• Update and maintain tracking system to account for commodities, supplies, equipment and assets for the company.
• Provide guidance to company to implement contract tracking and administration system to ensure proper tracking and monitoring of contracts/agreements procured by the Company.
• Provide support in drafting contracts agreements, including Long Term Agreements (LTAs), and ensure that proper coordination with relevant technical units/teams is adhered to prior 3 to any engagement to the contracting party;
• Contribute technical inputs for the preparation and implementation of procurement guidelines and instructions to support operations and asset administration in compliancy with Hatches ltd general instructions, policies & procedures, supplier conditions/guidelines and development partner requirements.
• Train and supervise Hatches ltd staff to ensure compliancy with established procedures
• Preparation and production of regular report as will be required;
• Review and update procurement/stock/inventory in line with company requirements.

Competencies
Corporate Aptitudes
• Demonstrates integrity by modelling the Hatches ltd values and ethical standards
• Promotes the vision, mission, and strategic goals of Hatches ltd
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Commitment to the principles and philosophy of the company and partners as well as government regulations and requirements.

Interpersonal Aptitudes
• Well-developed verbal and written communication skills.
• Ability to handle sensitive issues of confidential nature with tact and professionalism.
• Ability to collaborate with others to achieve agreed results and outcomes.
• Ability to work independently and as an effective team member.
• The ability to gain cooperation and assistance with clients, partners, the general public as well as employees.
• Ability to prepare coherent, logical and comprehendible correspondence and reports as required.

Functional Competencies:
• Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support.

The following knowledge and skills are required to be utilized:
• Understanding of the underlying principle of the position, including duties, regulations, standards and practices among others;
• Knowledge of procurement, logistics and store keeping principles and practices.
• Knowledge of the relevant technology, procedures, practices, regulations and processes supporting efficiency in business operations;
• Proficient in the use of Microsoft Office Programs and other procurement management software.
• Developed research skills to support procurement business operations.
• Competency and skill in bid management process including but not limited to: development of procurement documents, competitive sourcing, bids evaluation, reporting, records taking/keeping.

The following qualifications and experience are required for this position:
• Degree or Diploma in Procurement and/or Logistics or Business Administration
• At least two-year experience in Procurement and/or Logistics operations at a middle to senior management
• A commitment to ongoing personal and professional development.
• Knowledge of or experience in store keeping is advantageous.
• Exemplary organizational and multitasking skills.
• Outstanding communication and interpersonal skills.
• ICT knowledge including procurement software, data analysis software, Microsoft applications (word, excel, power point,…)

JOB DETAILS:
Requisition ID: req33461
Job Title: Supply Chain Officer
Sector: Supply Chain
Employment Category: Regular
Employment Type: Full-Time
Compensation: UGX 0 - 0 Salary
Location: Moroto, Uganda

Organization Background
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.
The International Rescue Committee, hereinafter referred to as “the IRC”, is a non-profit, humanitarian agency that provides relief, rehabilitation, protection, resettlement services, and advocacy for refugees, displaced persons and victims of oppression and violent conflict. The IRC has been working in Uganda since 1998 in response to mass displacement and devastation wrought by the rebel group, the Lord’s Resistance Army (LRA). Since then, in partnership with various donors, the IRC in Uganda has expanded to meet the needs of the conflict-affected regions of Karamoja, Acholi, West Nile region, and in Southwestern Uganda as well as amongst urban refugees in Kampala.

Job Overview
The Supply Chain Officer is an integral member of the management team and reports directly to the Field Coordinator and Management In Partnership (MIP) with the Supply Chain Coordinator. This position is responsible for the management and delivery of effective Supply Chain support in Karamoja region program in compliance with IRC and donor regulations. Key responsibilities include procurement, transport, inventory, asset and fleet management.

Duties and Responsibilities
• Collaborate and coordinate with Programs and Finance to ensure integrated and harmonized operational systems in the Karamoja region Program.
• Collaborate with Finance Officer to ensure that internal controls are met with minimum of bureaucracy.
• Work with Moroto Field Office Supply Chain Staff and Field Coordinator to ensure effectiveness and implementation of the IRC’s standard operating policies and procedures.
• Implement job specific trainings to ensure that Supply Chain staff’ possess the knowledge and skills commensurate with their responsibilities.
 Compliance
• •Ensure that Supply Chain policies and procedures are in compliance with applicable IRC and funding source policies, procedures and requirements. All staff act in accordance with the policies.
• •Maintain and update donor guidelines related to Supply Chain field (procurement, asset, etc.).
• Monitor Karamoja region Supply Chain sections of budgets and track expenditure. Follow up as necessary including timely information and budgetary comments regarding any realignment.
• Finalize item forecast for all grants in Moroto. Work with program staff towards establishing the items forecast before the start of each grant ensuring they fit the activities in the budget, donor compliant and realistic in terms of timing
• Ensure all donor reports for assets are completed and submitted to the Supply Chain Coordinator.
• Disposal of assets is reviewed annually, and donor requirements followed as necessary.
• •Familiarize with various donor regulations.
• •Implement IRC Standard Operating Procedures (SOPs) related to fleet management as well as the Vehicle Policy, ensuring adherence to all sections with particular attention to safety and security issues.
• Raising Purchases for vehicles spare parts and vehicle repairs.
• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Ensure that all vehicles are secure when not in use.
• Be familiar with local regulations / laws, and ensure that these are followed across the Country Program.
• Training & Outreach
• Proactively develop the skills of IRC Karamoja staff to understand and utilize Supply Chain tools and services to design and implement quality programming.
• Identify Supply Chain needs and ensure the issues are raised in new budget development.
• Ensure all Supply Chain staff are aware of and in compliance with IRC procurement, asset and stock management, transport, communications, etc., for them to clearly share this information.
• Staff Management
• •Practice excellent human resource management, supporting the development, promotion, and retention of a motivated team of qualified and experienced staff.
• •Identify staffing and/or skill gaps and see that these gaps/needs are filled and support the recruitment of all Supply Chain staff and provide day to day supervision of department.
• •Provide feedback through regular performance evaluations.
• •Ensure that any staff discipline follows a progressive methodology which provides for clear and structured improvement.
• •Develop long term plan for continued quality leadership by providing staff development and succession plans.
 Systems
••Ensure procurement is done according to IRC or donor regulations.
• Ensure that staff participating in tender committees are trained and understand their roles and are certified.
• Ensure clear delineation of roles for procurement.
• Ensure the update of file and list of vendors in Karamoja region.
• Ensure transport services are cost efficient and reliable.
• Ensure warehouse and stocks are secure, well managed and documented.
• Ensure assets and property are effectively managed, asset list is updated regularly, and assets are disposed according to IRC or donor regulations.
•Supply Chain works consistently with Security to maintain required security levels, awareness, and responsiveness.
•Manage Supply Chain staff (SC Assistants-Warehouse etc.).
• Procurement
• Work with program staff to develop item forecast
• Establish Master Purchase Agreements/Master Service Agreement for frequently procured items
• The implementation or maintenance of standard IRC procurement standard operating procedures (SOP).
• Ensuring that procurement is carried out in accordance with IRC and donor-specific polices.
• Attend all the procurement committee meetings.
• •Coordinate with Finance, Admin, and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensuring that a transparent and responsive procurement process is implemented and maintained.
• Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• Ensuring that all Supplies, services, and equipment required are delivered in time.
• Establishment and maintenance of ethical, professional working relationships with suppliers.
• Maintain Vendor information for regularly purchased items and be informed of current local market conditions.
• •Support and provide the appropriate trainings for procurement and program staff as required.
• •Advise the Field Coordinator and Supply Chain Coordinator of procurement-specific issues or improvements.
• Fleet Management and Coordination
• •Manage and be accountable for the fleet within the field office, including ensuring that servicing and repairs schedules are adhered to and inventory management of all vehicle-related parts and consumables.
• •Ensure efficient, effective, and accurate fuel management of all vehicles, including engagements with fuel and lubricants service providers. Ensure that appropriate communications equipment is functioning in IRC vehicles to meet the operational and security requirements.
• Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.
• Inspect and record condition of vehicles by maintaining weekly checklists file and ensuring that Vehicles logbooks are accurately filled.
• Ensure all vehicles are properly cleaned on daily basis.
• Work with the Field Coordinator to ensure that vehicles are prepared for routine and emergency security requirements.
• Manage hired vehicles/Drivers.
• Make sure there is valid hire vehicles Master Service Agreements.
• Evaluate, manage and monitor drivers.
• Manage the vehicle pool (if applicable).
• Ensure that vehicles are fueled for day-to-day activities. Ensure that the fuel tank is not less than half of the fuel tank capacity.
• Asset Management
• •Advise the Field Coordinator of asset-specific issues or improvements.
• •Update as per IRC requirements, the Asset register, Asset inventory list in Integra and expendable store inventory list and produce monthly reports.
• •Monitor security of IRC’s assets and supplies.
• •Receive completed store’s request forms and prepare the assets for issuance.
• •Ensure assets are signed for received on the Equipment issue and receipt form
• •On a monthly basis, work with the Supply Chain Coordinator to reconcile the asset register and Asset tracking sheet and equipment issuance forms.
• •Update the asset register and Integra Fixed asset records regularly.
• •Conduct routine asset inspection and submit report to the Supply Chain Coordinator in a timely manner.
• Keep an accurate and up-to-date record of asset inward and outward movement in the Asset register.
• Expected Deliverables
• Provide on-time, standard Supply Chain monthly reports to the Supply Chain Coordinator and Field Coordinator including fuel consumption report, maintenance report and any other reports requested by Supervisor.
• Generate or maintain an IRC Vendor database.
• Generate or maintain comprehensive price list for goods, services and equipment purchased by IRC.
• Produce routine payment projections for Finance.
• Establish MPAs for frequently procured items and make sure renewals starts three months before MPAs expire.
• Ensure that procurement lead time is as per the County Program maximum number of days.
• Produce routine purchase status reports and send to all Karamoja region staff.
• Well maintained fleet and good filing system for all vehicles.
• Maintain full and accurate inventory records for warehouses, assets, and furniture.
• Undertake (documented) monthly and ad-hoc physical inventory checks and 20% cycle counts.

• Qualifications
• Bachelor’s degree in Procurement and Supply Chain Management.
• Three (3) years’ work experience in Supply Chain (Procurement, Assets, Transport and Warehouse).
• Knowledge of generic Supply Chain procedures and practices (IRC or NGO experience is an added advantage).
• Familiarity with major donor and local regulations / laws advantageous.
• Knowledge of generic warehouse management systems and forms.
• Competent in spoken and written English.
• Good mathematical skills.
• Competent use of pc especially spreadsheets (format / sort / filter).
• Experience in working with ERPs is an added advantage.
• Strong sense of personal integrity.
• Attention to detail.
• Strong supervisory skills.
• Ability to multi-task.
• Team spirit and problem-solving abilities.
Please note: Deadline for receiving applications is November 7th 2022.
This position is open to Ugandan national candidates only.