Administrative Jobs at Enabel and among other companies

JOB DETAILS:

Background
Enabel in Uganda is currently seeking to recruit one Infrastructure Officer to be based in Kampala.
The Infrastructure Officer is responsible for providing input for planning, execution, coordination, and monitoring and evaluation of infrastructure activities in order to ensure that the desired related results are achieved within the set execution deadline. He or She will report to the Intervention Manager.

Tasks and Responsibilities
• You contribute to the preparation of technical documents for the implementation of infrastructure activities.
• You support in introducing 'State of the Art' sustainable architecture and energy efficiency principles into in projects, guidelines and strategies.
• You provide structured and comprehensible technical feedback to all team members regarding infrastructure activities.
• You ensure quality assurance of services and contribute to organising knowledge building and knowledge management in infrastructure and maintenance
Full job description:http://gofile.me/6QZru/BthovbZGs

Required Qualifications and Experience
• Bachelor’s degree in Architecture or Civil Engineering.
• At least 5 years of proven experience in needs assessment, designs, construction management, facilities or building maintenance.
• At least 3 years of proven experience in project management of similar activities in the sectors of health and education (preparation, implementation and follow-up of project activities).
• Excellent knowledge of design software and MS Office (excel, outlook, word, PowerPoint, Publisher) and the internet.
• Excellent verbal and written English
• Experience in capacity development and knowledgeable about change management
• Experience in working with officials of government ministries, private sector, civil society as well as employers’ and workers’ organisations is an advantage.
• Required Knowledge and Skills
• You have broad and in-depth understanding of the various aspects of international cooperation (context, challenges, strengths, partners, functioning, etc.).
• Ability to deal with people with tact and diplomacy.
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
• Knowledgeable about change theories.
• Knowledgeable about knowledge management and knowledge building
• Ability to work on own initiative as well as a member of a team.
• Good written and spoken English.
• You commit to the vision, mission and values of Enabel:https://www.enabel.be/content/enabel-vision-mission-values

We offer you
• An exciting and varied learning experience in an international environment and warm team.
• A 9-month contract or you are included in the recruitment reserve for a period of 3 years.
• Salary package that comprises a monthly gross salary between UGX, 7,000,000 and UGX 8,000,000, which is commensurate with experience and in accordance with our salary scales, medical insurance and a 13th-month package paid in December.
• Our job openings are for all who fulfil the conditions in the job advertisement. Enabel is committed to equal opportunities and diversity in its workforce. Recruitment is solely based on competence

JOB DETAILS:

The Infectious Diseases Research Collaboration (IDRC) seeks to hire a suitable candidate for the position of Locum Administration Officer to be based in Kampala to provide office and clerical services in an efficient and effective manner.
The Successful candidate will be reporting to the Administrative Manager.

Job description:
• Provide office support services in order to ensure efficiency and effectiveness within the IDRC head Office
• Receive, direct and relay telephone calls and messages to the right persons
• Direct IDRC staff members and the general public to the appropriate office
• In charge of delivering postal mail to the right persons. Keep a register of all incoming and outgoing mail and direct it to rightful staff
• Receive and date stamp all IDRC general correspondences
• Participate in the planning and preparation of meetings, workshops, and conference calls
• Respond to public inquiries
• Receive cash and travel requests from staff and upload on DocuSign. Follow up on all the completed/fully signed documents and forward them to Finance for processing.
• Supervise office cleaners and general cleanliness.
• Coordinating of transport needs for all staff in and around Kampala
• Maintain an up-to-date vehicle movement spreadsheets and field trips allocation
• Raise requests for office supplies and monitor usage and distribution

Qualifications and other desirables for the job:
• Bachelor’s Degree in Administration & Management, Tourism, International Business, Marketing, and any other related field.
• Previous hands-on experience as a Front desk officer/ admin officer with a 2-year’s work experience is an added advantage.
• Excellent communication, people, Interpersonal and Computer Skills especially Microsoft packages
• Experience working in a busy environment and the ability to work independently with minimal supervision

JOB DETAILS:

Summary
Amazima Ministries is seeking an Operations Director to strategically lead and give oversight to all Amazima Maintenance, Kitchen, Security, Transportation, and Project/Construction activities and personnel.
The Operations Director is a full-time position that reports to the Country Director. This position is responsible for the strategic direction of the Operations Department and the oversight of all Amazima Maintenance, Kitchen, Security, Transportation, and Project/Construction activities and personnel. It is a pivotal role requiring diversity in high-level management skill and professional expertise that corresponds with a wide range of responsibilities.

DUTIES AND RESPONSIBILITES
• Direct and oversee Operations leaders and staff across all sites to ensure motivation, expertise, and effectiveness in meeting objectives
• Formulate annual operations budget and asset growth strategy
• Control the Operations and Construction budgets and oversee purchasing/expenditure
• Research/innovate and implement better business practices and tools
• Perform regular strategic planning, goal-setting, and future projection for Operations
• Develop and implement operational policies and procedures to ensure safe and healthy working environments
• Evaluate overall performance by gathering, analyzing, and interpreting data and metrics
• Oversee the implementation and management of organizational systems and processes, continually evaluating their effectiveness and seeking optimization
• Maintain good working relationships with all other Directors to ensure effective coordination of organizational activities in support of the Ministry vision and mission
• Collaborate with leadership to build an environment of collective responsibility and accountability
• Act as an adviser on operational functionality and capability to support organizational ventures
• Liaise with Country Director and direct reports to make operational decisions
• Ensure that all Amazima operational activity is legal and in compliance with the laws and regulations of Uganda
• Act as a liaison/representative and maintain good relations with external partners, officials, vendors, and the community
• Ensure the continuing professional development and training of Operations leaders and staff
• Oversee the Construction Manager and ensure the effective completion of new Amazima construction projects
• Provide administrative reporting and distribute communication/information as required by the Country Director
• Research new projects/ventures/acquisitions and provide proposals, estimates, and implications to the Country director as assigned
• Other tasks as assigned by the Country Director

QUALIFICATIONS
• Evidence of being a believer in and follower of Jesus Christ, indicated by an attitude and lifestyle of both godliness and living for others
• Proven record of the highest level of integrity
• Knowledge and skill in varied operational functions and business principles, including process management, supply chain, finance, construction and facilities management, customer service, and employee management
• Working knowledge of data analysis and performance metrics
• Experience with budget and strategic plan development
• Proven ability to be innovative in problem solving
• Ability to work and make decisions in a high pressure environment
• Excellent verbal and written communication skills, including electronically
• Technological proficiency, including relevant software and applications
• Ability to read and comprehend design/construction drawings (blueprints)
• Good public relations, interpersonal, and negotiating skills
• Excellent and demonstrated leadership and organizational skills
• Relevant professional work experience, including managing people and teams: Desired minimum = 5 years
• Successful completion of a Master of Science Degree program in Operations Management, Engineering, Industrial Management, Supply Chain Management, or any related program

JOB DETAILS:
Title: Secretariat Administrator
Reports to: Secretariat Coordinator
Duration: 24 months, subject to renewal
Duty Station: Kampala Job
Reference: HCDP-AS001

Purpose of the Job: To provide general logistical and administrative support.

Key Duties and Responsibilities:
The main responsibilities and duties of the Secretariat Administrator are:
• Monitor HCM Secretariat work plans, budgets and expenditures and contribute to preparation of budget revisions.
• Monitor procurement activities, review procurement processes, contracts and expenditures and update the procurement plan in compliance with the regulations.
• Schedule and organize meetings, travels and conferences.
• Prepare monthly payment requisitions in consultation with the coordinator
• Receive and attend to visitors/ clients -internal and external.
• Coordinate and oversee the operations of office facilities, equipment and machines and regularly maintain the Secretariat Asset Register.
• Prepare draft written responses and respond to requests for information by phone or email.
• Draw up and monitor programmes, activities and appointments.
• Maintain inventory control over office supplies and stores at the secretariat
• Carry out any other administrative assignments as requested by the head of the Secretariat.

Qualifications and Experience:
• The applicant should be a Ugandan in possession of an honors bachelor's degree in either Commerce or Economics,
• Must have at least ten years' experience in Project Management and Administration from a reputable organization

JOB DETAILS:
Title: Secretariat Coordinator
Reports to: Permanent Secretary / Technical Head of Programme
Duration: 24 months, subject to renewal
Duty Station: Kampala Job Reference: HCDP-SC001

Purpose of the Job: To manage, coordinate and provide strategic leadership for the Human Capital Development Programme,

Key Duties and Responsibilities:
The main responsibilities and duties of the Secretariat Coordinator are:
• Conduct planning and coordination of meetings for the Programme, including but not limited to the meetings of the Leadership Committee and the Programme Working Group.
• Responsible for the overall management of the Programme Secretariat
• Participating and providing sound technical advice to the various sub-programmes activities
• Monitoring and supervising activities of the Secretariat
• Tracking the achievement of results in line with the National Development Plan
• Documenting and sharing progress and evaluation reports with Stakeholders.
• Organize and oversee the Annual Programme Review and documentation of activity reports
• Mobilizing resources for the Programme.
• Ensuring proper utilization of the resources provided by the Ministry and Partners.

Qualifications, Skills and Experience:
Qualifications:
• A Masters' Degree in either Project Planning and Management or Business Administration, or Economics or Education or Health, or Gender Studies, or Development Studies or management from a recognized Institution/ University
• An Honours Degree in either Economics, Commerce, Business Administration, Social Sciences or any humanity from a recognised University iii. Professional qualification in Project Planning and Management

Experience:
• At least nine (9) years working experience in a reputable organization five of which should have been in a senior position in Project Management Leadership.
• Demonstrable competence in the fields of financial planning and management, procurement management, monitoring and evaluation