Summary
Date Posted: Thursday, August 22 2024, Base Salary: Not Disclosed

JOB DETAILS:
JOB ROLE/ PURPOSE:
To process all procurement requisitions assigned to facilitate timely service delivery with utmost observance of the provisions in the PPDA Act.

KEY ACCOUNTABILITIES
1. Refine assigned procurement requisitions for completeness and compliance with the PPDA Act.
• Verify the information provided on the requisitions and statements of requirements in relation to specifications, content detail and other required documents.
• Solicit any additional information needed from end users to support raised requisitions where necessary and print the RPO for their signature
• Review statements of requirements provided by the end user and determine the appropriate procurement method
• Advise end users through the immediate supervisor, about the practicability of timelines set for delivery or completion of required goods/services
• Maintain a database of potential suppliers for various goods, works and service providers in line with national procurement guidelines
• Confirm with end users the basis of their estimated costs on the procurement requisitions, to ensure that the estimated costs provided is within the prevailing market rate.
• Provide regulatory guiding principles of the law and explain it to the end users in relation to their procurement requirements

2. Prepare and submit appropriate solicitation documents to the Contracts Committee for approval
• Determine appropriate solicitation documents and applicable evaluation methodology and criteria for CC consideration
• Compile various appropriate procurement bidding and supporting documents for Contracts Committee approval
• Develop appropriate terms and conditions of the proposed contract in consultation with the end users or technical specialists
• Develop and submit an agenda and compile submissions to be presented to CC members
• Provide clarification on approved submissions to the contracts committee where the need arises to inform their decision

3. Conduct a bidding process to identify the best service providers/suppliers/contractors as requested by the users
• Quality assure the approved advert to determine information accuracy according to the required items and provide advertising schedules to the media
• Issue bidding documents to bidders and respond to any clarifications regarding the documents
• Receive bids from suppliers and guide the shortlisting process to determine potential service providers.
• Invite the selected members for the evaluation meeting and capture minutes that will inform the evaluation report
• Prepare the evaluation report and submit it to members of the evaluation committee for signature
• Prepare Notice of Best Evaluated Bidder to be circulated to all bidders after CC approval.

4. Coordinate contract processing procedure to ensure compliance with the award decision of the contracts committee and terms and conditions of tender.
• Prepare Local Purchase Orders for approved procurement decisions within the threshold
• Compile all the documents containing all the applicable approvals and submit them to the Legal Department for Contract processing.
• Review the draft Contract to ensure that all the necessary documentation that form part of the contract are incorporated.
• Address issues raised by the suppliers over the draft contract to ensure mutual understanding between all the parties to the Contract.
• Prepare and issue all letters of intent, and other contract-forming instruments and ensure that the concerns of both parties to the contract are captured and incorporated in the final contract.

Qualifications
PERSON SPECIFICATIONS
Essential Requirements
• An honors Bachelors’ degree or its equivalency of a Masters Degree in Procurement and Supplies/Logistics Management, Commerce, Finance, Accounting or Business Administration (Procurement option) from a recognized academic institution.
• At least two (02) years of practical experience in handling Procurements in a reputable organization
• An impeccable record of integrity

Desirable Requirements
• Professional Qualifications in Procurement (CIPS) Level Four (4)
• Training in Contract Management, Public Procurement
• Knowledge
• Knowledge of the PPDA Act, Procurement law and Procedures, Procurement guidelines, Stores Operational procedures
• Basic knowledge of computer applications especially spreadsheets and databases (e.g. ERP, MS Excel)

SPECIAL SKILLS AND ATTRIBUTES
• The incumbent must have good Communication skills
• He/she should have good Customer Care skills
• He/she should be able to work well in teams
• He/she should have an impeccable record of integrity
• The incumbent should have good reporting skills
• He/she should have the ability to teach communities with a variety of clients
• He/she should have good computer skills
• He/she should have research/investigative skills
• He/she should have a wide range of analytical skills with attention to detail
• He/she should have good Interpersonal relationship skills


Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

Interested and qualified, Click here to apply.


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