Summary
Date Posted: Friday, February 18, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Position Title: Administration & Logistics Assistant
CCP Position: Bookkeeper/Coordinator/ AA II
CCP Grade: 4

Overview
DAI works at the cutting edge of international development, combining technical excellence, professional project management, and exceptional customer service to solve our clients’ most complex problems. Since
1970, DAI has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS, avian influenza control, water and natural resources management, and energy and climate change. Clients include international development agencies, international lending institutions, private corporations and philanthropies, and host-country governments.

Background
DAI seeks an Administration and Logistics Assistant for a five-year (2019-2024), US$27 million USAID-funded agriculture intervention. The Feed the Future Uganda Inclusive Agricultural Markets Activity (FtF IAM) works with agro-industry/agribusiness firms, Government of Uganda institutions and agencies, and market actor organizations on creating efficiencies in cross-market functions that enhance systemic changes to sustainably increase incomes and improve the livelihoods of households through agriculture-led inclusive economic growth. The Activity contributes to the Global Food Security Strategy (GFSS) Uganda Country Plan goal of reducing hunger, malnutrition, and poverty, as well as the USAID/Uganda Country Development Cooperation Strategy’s (CDCS) 2016-2021 five- year goal of strengthening Uganda’s systems to accelerate inclusive education, health, and economic outcomes. The Activity works throughout the FtF Uganda Zone of Influence (ZOI), which covers 38 districts spread across three regions of Uganda.

Responsibilities

• In consultation with the Kampala procurement team to support and undertake regional procurements, such as gathering quotations, market research, receiving deliveries, prequalification of suppliers and vendors and report as necessary
• Obtain payment receipts from Suppliers/vendors
• Inspect goods or verify services, confirm delivery and receipt of goods, and monitor the use and disposition of goods.
• Responsible for procurement, storage, allocation and monitoring of office supplies by keeping an inventory of the supplies and ordering new materials as needed.
• Carrying out due diligence for suppliers, market surveys and on spot visits.
• Maintain custody and account for regional office petty cash.
• Responsible for routine administrative tasks, including but not limited to distribution of invitations, letters, books, meeting minutes, and other printed materials as needed.
• Support office with printing, copying and binding materials.
• Ensure Activity staff administrative needs are met like maintaining files
• Ensuring thorough cleanliness of the entire office throughout work hours
• Supporting Activity staff Maintaining files
• Welcoming visitors to the office, Answering phone calls, taking and delivering messages
• In collaboration with the other field office team members, ensure the office runs smoothly
• Organizing meeting rooms and attending to meeting participants
• Carry out any other duties and responsibilities as directed by the Finance & Logistics Officer.

Qualifications
• Bachelor’s Degree or Diploma or equivalent experience.
• 3 years of progressively responsible administrative experience.
• Experience with USAID procurement policy, or logistics preferred.
• Ability to apply instructions and interpret DAI and USAID policy.
• Previous experience with financial duties, including handling of petty cash.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Great communication skills.
• Ability to demonstrate a high level of organization.
• Ability to work in a multi-cultural environment.
• Ability to write clearly and help with word processing when necessary.
• Fluent English required.
Supervisory Responsibilities:
The Administrative & Logistics Assistant will have no supervisory responsibilities.
Base of Operations:
Kotido, Uganda
Reporting:
The FO Administration & Logistics Assistant reports to the Finance & Logistics Officer.
COVID-19:
DAI is requiring all staff to be vaccinated for COVID-19 if they wish to access DAI offices; participate in in-person meetings with staff, customers, or stakeholders; or travel on DAI business.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Please send your CV and letter of interest to IAMrecruitment@dai.com with “Administration & Logistics Assistant” in the subject line by February 27, 2022. Only short-listed candidates will be notified. No phone inquiries, please.
NOTE: The above position is contingent upon additional funding

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