Summary
Date Posted: Thursday, April 25 2024, Base Salary: Not Disclosed

JOB DETAILS:
Uganda Key Populations Consortium (UKPC) is a leading non-profit organisation dedicated to improving the health and well-being of Key Populations in Uganda. Our work is centred around innovative programs and advocacy that address the unique challenges faced by Key Populations.

Job Summary
As the Finance & Grants Officer at UKPC, you will hold a pivotal role in the financial management and oversight of our projects and programs. You are entrusted with the comprehensive oversight of all financial aspects, ensuring strict compliance with both local and international regulatory standards, including those set by donors. Your responsibilities include the meticulous analysis of financial data to support strategic decision-making processes, ensuring financial resources are used efficiently and effectively. Through your expertise, you will ensure that UKPC upholds its financial integrity, enhances its accountability, and continues to achieve its mission of improving the well-being of key populations in Uganda.

Key Responsibilities
1. Budget Management
• Oversee the management of project/program budgets in strict accordance with donor regulations and project guidelines.
• Ensure all financial practices align with stipulated requirements to maintain fiscal discipline and transparency.
2. Financial Analysis
• Conduct detailed budget versus actual analyses to monitor and report on fiscal health.
• Provide timely and accurate financial reports to project/program management, enabling informed decision-making and resource allocation.
3. Compliance and Reporting
• Ensure rigorous compliance with all donor financial reporting requirements, including VAT and other tax obligations.
• Maintain a proactive stance in meeting all financial compliance standards to uphold the organisation’s integrity and accountability.
4. Transaction Management
• Manage all financial transactions, ensuring meticulous recording and maintaining of accurate financial records.
• This includes the proper documentation and tracking of all expenditures and revenues associated with the project.
5. Funds Disbursement and Reconciliation
• Oversee the disbursement of project/program funds and conduct thorough reconciliations to prevent and address any discrepancies or irregularities.
6. Support for Sub-recipients and Grantees
• Provide essential support to sub-recipients and grantees, guiding them in proper financial management and reporting practices.
• Ensure they meet the same high standards of compliance as UKPC.
7. Risk Assessment and Mitigation
• Conduct financial risk assessments regularly and develop robust mitigation strategies to protect UKPC against financial pitfalls and ensure the sustainability of project funding.
8. Donor Liaison and Audit Participation
• Act as the primary financial liaison with donors, engaging in continuous communication and cooperation.
• Participate actively in financial audits and reviews, demonstrating the organisation’s commitment to transparency and compliance.
9. Staff Training and Guidance
• Offer regular guidance and training to project/program staff on various aspects of financial management and compliance.
• Equip them with the necessary skills and knowledge to enhance their proficiency in managing project finances according to best practices.
10. Support to Finance Manager
• Assist the Deputy Director General (Finance, Operations and Human Resource) with other related financial tasks and responsibilities as required, ensuring a cohesive and effective finance department.

Qualifications
• A Bachelor’s degree in Finance, Accounting, or a related field, with a preference for candidates who have attained a Master’s degree.
• Must possess a recognised professional qualification such as ACCA (Association of Chartered Certified Accountants) or CPA (Certified Public Accountant).
• A minimum of 5 years of experience in financial management, with a strong preference for those who have worked on USAID-funded projects or other international development programs.
• Extensive knowledge of USAID regulations, policies, and procedures related to financial management.
• Proficiency in budgeting, financial analysis, and reporting.
• Possesses strong analytical skills and meticulous attention to detail, ensuring the accuracy and reliability of financial data and reporting.
• Excellent communication and interpersonal skills are required.
• Ability to work effectively in a multicultural environment and manage responsibilities under tight deadlines.
• Experience in grants management and sub-recipient monitoring is highly valued.

Why join UKPC?
Impactful Work: Be part of an organisation that is making a tangible difference in the lives of Key Populations in Uganda, driving social change and improving health outcomes.
Dynamic Team: Work with a passionate and dynamic team of professionals dedicated to fostering an inclusive, supportive, and innovative work environment.
Professional Growth: UKPC is committed to the professional development of its staff, offering opportunities for growth, learning, and leadership.
Competitive Compensation and Benefits: We offer a competitive salary package, comprehensive health benefits, and flexible work arrangements to support work-life balance.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
UKPC is an equal-opportunity employer that values diversity at all levels of our organisation. We strive to create a workplace where everyone feels valued, respected, and included and where our employees can thrive and contribute to our mission. We encourage applications from individuals of all backgrounds, especially those from Key Populations communities.
The deadline for receiving applications is Wednesday, May 8th, 2024 at 5 pm EAT. All applicants are required to send their resume/CV and cover letter to opportunities@ugandakpc.org . The email subject line should be formatted as follows: [Applicant Name] - [Job Title as per the TORs]. Please note that any applications not adhering to these instructions will not be considered.

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