Finance and Administration Officer job at Alight

Vacancy title:
Finance and Administration Officer

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Accounting & Finance ]

Jobs at:

Alight

Deadline of this Job:
31 March 2022  

Duty Station:
Within Uganda , Oruchinga , East Africa

Summary
Date Posted: Saturday, March 26, 2022 , Base Salary: Not Disclosed

Similar Jobs in Uganda
Learn more about Alight
Alight jobs in Uganda

JOB DETAILS:
Technically reporting to the Country Finance Coordinator and Administratively reporting to the Team Leader, the Finance and Administration Officer is responsible for financial management and general Administrative support at the field level office ensuring value for money in all the transactions and efficient and effective Administrative functions and routines, but not limited to:

Key duties & Responsibilities
• Finance:
• Verify all payments and PRFs for proper fund, donor and account coding, budget availability, accuracy and completeness. Expenses must be reasonable, allowable and allocable. Petty Cash to the maximum amount of 350,000 UGX (amount exceeding 350,000 UGX will be verified by Kampala finance).
• Petty cash management including preparation of cash vouchers for reimbursement of small payments, making payments to recipients, preparing summaries for replenishment of the petty cash fund assessing, verifying and processing payments
• Preparing check payment vouchers for all approved check payments to recipients.
• Record all payments and receipts into spreadsheet and verify its correctness against the hard copies before sending to Kampala office for processing
• Managing all aspects of day to day operations of Finance Office in Kyangwali Field site
• Assist in the implementation of Finance policies, procedures and systems
• Ensure compliance with Alight and donors procedures and guidelines
• Submit expenditure worksheets together with the hard copies to the Country Finance Coordinator for replenishment whenever the petty cash balance reaches 1,000,000 UGX a minimum.
• Ensure all payment documents for proper and adequate back up based on the Alight Uganda minimum supporting documents requirement policy.
• Review expenditure worksheets for accuracy and completeness.
• Report to the supervisor all anomalies in implementing Alight internal control policies
• Facilitate and support all internal and external audits to be conducted in Kyangwali Field Office.
• Ensures that all Kyangwali Field office finance records are filed and labeled in a logical, orderly and neat manner, so as to provide for security of documentation, ease of accessibility, and the preservation of records.
• Contributes significantly to the ongoing process of continuous improvement of the financial management system and the internal control.
• Administration:
• Maintain an up-to-date leave register for Kyangwali Field office, while providing regular updates to staff about leave days and leave plans as per the HR leave policy.
• Prepare a monthly leave report and send it to the Senior HR Officer at the end of month for reconciliation.
• Receive, review and register all staff timesheets, ensuring they are correctly filled at the end of each month before sending to Kampala Office.
• With support from your supervisor, participate in the recruitment process of Grade A positions and Incentive workers at field level by posting adverts, shortlisting, scheduling interviews, inviting and interviewing candidates.
• Support in following up of onboarding process of new hires at field level.
• Support exiting staff in clearance at field level upon request and guidance from HR Office in Kampala.
• Perform any other duties assigned to you.

Requirements
• A minimum of a degree in business, finance or accounting or any other related field
• At least three years’ experience working experience as an accountant in a busy organization
• Computer Skills in Microsoft office (Word, Excel)
• Proven organizational skills and multitask under tight deadlines.
• Behavioral competences:
• Strong analytical, written and verbal skills
• High level of integrity
• Good interpersonal skills
• Ability to work in a team.

Work Hours: 8


Experience in Months: 36

Level of Education:
Bachelor Degree

Job application procedure
To apply follow this link https://alight.hrmagic.co/careers/apply?jobid=Nzk2 

All Jobs

QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Accounting/ Finance jobs in Uganda
Job Type: Full-time
Deadline of this Job: 31 March 2022
Duty Station: Oruchinga
Posted: 26-03-2022
No of Jobs: 1
Start Publishing: 26-03-2022
Stop Publishing (Put date of 2030): 27-03-2066
Apply Now
Notification Board

Join a Focused Community on job search to uncover both advertised and non-advertised jobs that you may not be aware of. A jobs WhatsApp Group Community can ensure that you know the opportunities happening around you and a jobs Facebook Group Community provides an opportunity to discuss with employers who need to fill urgent position. Click the links to join. You can view previously sent Email Alerts here incase you missed them and Subscribe so that you never miss out.

Caution: Never Pay Money in a Recruitment Process.

Some smart scams can trick you into paying for Psychometric Tests.