Vacancy title:
Finance and Administration Officer

[Type: FULL_TIME, Industry: Professional Services, Category: Accounting & Finance]

Jobs at:
Alight

Deadline of this Job:
Friday, July 25 2025

Duty Station:
Uganda | Kampala | Uganda

Summary
Date Posted: Thursday, July 10 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Key Duties & Responsibilities

Finance:

• Verify all payments and PRFs for proper fund, donor and account coding, budget availability, accuracy and completeness. Expenses must be reasonable, allowable and allocable. Petty Cash to the maximum amount of 350,000 UGX (amount exceeding 350,000 UGX will be verified by Kampala finance).
• Petty cash management including preparation of cash vouchers for reimbursement of small payments, making payments to recipients, preparing summaries for replenishment of the petty cash fund assessing, verifying and processing payments
• Preparing check payment vouchers for all approved check payments to recipients.
• Record all payments and receipts into spreadsheet and verify its correctness against the hard copies before sending to Kampala office for processing
• Managing all aspects of day to day operations of Finance Office in the Field site
• Assist in the implementation of Finance policies, procedures and systems
• Ensure compliance with Alight and donors procedures and guidelines
• Submit expenditure worksheets together with the hard copies to the Country Finance Coordinator for replenishment whenever the petty cash balance reaches 1,000,000 UGX a minimum.
• Ensure all payment documents for proper and adequate back up based on the Alight Uganda minimum supporting documents requirement policy.
• Review expenditure worksheets for accuracy and completeness.
• Report to the supervisor all anomalies in implementing Alight internal control policies
• Facilitate and support all internal and external audits to be conducted in the Field Office.
• Ensures that all Field office finance records are filed and labeled in a logical, orderly and neat manner, so as to provide for security of documentation, ease of accessibility, and the preservation of records.
• Contributes significantly to the ongoing process of continuous improvement of the financial management system and the internal control.

Administration:

• Maintain an up-to-date leave register for Field office, while providing regular updates to staff about leave days and leave plans as per the HR leave policy.
• Prepare a monthly leave report and send it to the Senior HR Officer at the end of month for reconciliation.
• Receive, review and register all staff timesheets, ensuring they are correctly filled at the end of each month before sending to Kampala Office.  
• With support from your supervisor, participate in the recruitment process of Grade A positions and Incentive workers at field level by posting adverts, shortlisting, scheduling interviews, inviting and interviewing candidates.
• Support in following up of onboarding process of new hires at field level.
• Support exiting staff in clearance at field level upon request and guidance from HR Office in Kampala. 

Perform any other duties assigned to you.

Requirements

• A minimum of a degree in business, finance or accounting or any other related field
• At least three years’ experience working experience as an accountant in a busy organization
• Computer Skills in Microsoft office (Word, Excel)
• Proven organizational skills and multitask under tight deadlines.

Behavioral competences:

• Strong analytical, written and verbal skills
• High level of integrity
• Good interpersonal skills
• Ability to work in a team.

Others/Extra Details

Benefits

Meet and interact with a borderless Team of 2,500 staff globally  that sees possibility, celebrates moments of abundance, shares new ideas, and strives to do a better thing every day.

Learning & Development – Access thousands of free online learning courses to take at your own pace and tailor to your professional goals.

Health, dental, and MedEvac Insurance – We strive to offer the best-in-class healthcare plans to our staff each year.  We cover 100% of the cost for your health premium and coverage for your spouse/dependents.

Retirement – We contribute 6% of your gross salary towards severence regardless of your contribution amount at the end of your service.

Generous Leave Time – Between vacation days, personal leave days, and holidays, you have ample opportunity to take time off when you need it of upto 24 days in a year.

Who We Are

We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical  disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

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