Front Desk & Admin Officer job at Future Options Consulting Ltd

Vacancy title:
Front Desk & Admin Officer

[ Type: FULL TIME , Industry: Consulting , Category: Admin & Office ]

Jobs at:

Future Options Consulting Ltd

Deadline of this Job:
07 June 2022  

Duty Station:
Within Uganda , Kampala , East Africa

Summary
Date Posted: Friday, May 27, 2022 , Base Salary: Not Disclosed

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JOB DETAILS:
Organization details
Our Esteemed client in the Oil and Gas Sector
Number of vacancies: 1 Sector: Private sector Industry: Administration

Knowledge, Skills & Competences
• Ability to work in a fast-paced corporate environment.
• Ability to handle high volume switchboard /telephone/ reception duties.
• Proven experience as front desk representative, agent or relevant position
• Knowledge of office management and basic bookkeeping
• Proficient in English (oral and written)
• Excellent knowledge of MS Office (especially Excel and Word)
• Strong communication and people skills
• Good organizational and multi-tasking abilities
• Problem-solving skills
• Customer service orientation
• Ability to work independently and under pressure

Responsibilities
• Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
• Collate and analyze customer feedback and report same as Team Lead to Management.
• Meet & Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
• Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
• Hear and resolve complaints from customers/clients or the public.
• Maintain proper & orderly documentation/filing for all internal & external clients
• Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
• Take action to reduce costs that are focused on creating greater efficiencies, economies of scale or better quality resources for a project team, department, or business unit.
• Monitor and order office supplies through Procurement / Finance.
• Analyze data to determine answers to questions from customers or members of the public.
• Schedule appointments and maintain and update appointment calendars.
• Supervision of Office Assistants in respect of janitorial services whilst maintaining the lobby or reception area.
• Taking messages and relaying them to the relevant department/companies.
• Attend to ad hoc duties as advised by Line Manager

Qualifications
• First degree from a reputable University
Details of experience
• Minimum of 1- 2 years cognate working experience in a similar role within a corporate Organization.

Work Hours: 8


Experience in Months: 12

Level of Education:
Bachelor Degree

Job application procedure
Interested candidates should send their details to; sharon@futureoptions.org not later than 7th June 2022

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Job Info
Job Category: Administrative jobs in Uganda
Job Type: Full-time
Deadline of this Job: 07 June 2022
Duty Station: Uganda
Posted: 27-05-2022
No of Jobs: 1
Start Publishing: 27-05-2022
Stop Publishing (Put date of 2030): 27-05-2065
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