Summary
Date Posted: Friday, November 24 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose/Mission
The Head of Operations will report to the Uganda Country Director, will sit on the Uganda Management team, and be based in Kampala, Uganda. The position will oversee all Uganda operations and work directly with Uganda and Global sales, customer service and engineering teams on the ground to design, test, execute, analyze, and refine innovative operations systems and processes.
Candidates must have a passion for entrepreneurship, renewable energy, and sustainable development in Frontier Markets. The role will be working on critical projects with real and immediate impact and will have the opportunity to travel domestically and internationally to understand our customer base and attend training and workshops.

Key Responsibilities
Leadership
• You are part of a highly effective and top performing leadership team!
• Be a role model and leader in the organization by living our values and through active participation and collaboration with other management team members to meet Uganda’s and Access to Energy’s goals.
• Be an active strategic thought partner on the management team with joint ownership in development and achievement of Uganda goals.
• Pro-active cross-departmental communication of challenges as they arise and proactive development of solutions to these challenges.
• Work effectively with other department heads to ensure all goals are met, specifically the Product team and Commercial team, such as successful product launches or opening of new points of sale.

Team and Culture
• Manage and lead production, logistics, inventory management, quality assurance, and refurbishment teams of over 35 team members and build the team for scale and efficiency.
• Create a culture of teamwork with a focus on quality, honesty, and integrity and hold the team accountable to those standards.
• Ensure the team is fully supported, engaged and has the training & tools needed to be successful in their role.
• Suggest and implement changes in working conditions and use of equipment to increase the safety and efficiency of the department.
• Design and conduct operations team training and coordinate training with customer experience and commercial teams for full team focus on inventory management, minimizing shrinkage, health & safety, etc.
• Work with Talent and Admin teams to support recruitment and admin related functions around recruitment and wider initiatives around team engagement and learning & development.

S&OP Ordering Process Custodianship
• Ensure implementation of the company’s Inventory Planning & Ordering Policies
• Order stock monthly as needed, based on sales forecast, product failure rates, inventory on hand, and pipeline (on-order and in-transit) inventory.

International Logistics and Customs Clearance
• Ensure on-time delivery of products from supplier (upstream supply chain team based in China) to Uganda.
• Coordinate with all external partners and parties to clear and import products.

Inventory Management.
• Ensure full implementation of the company's inventory management policy and guidelines.
• Provide visibility on stock position, aging pyramid, and management of slow moving and obsolete items (SLOBS) vs. Active Inventory items.
• Oversee monthly stock count and reconciliation of inventory with the Finance department.

Accountable for maintaining inventory shrinkage within company target.

Distribution & Logistics Management
• Devise strategy for in-country distribution to all service center and stock points.
• Implement policies covering transportation, handling, storage, delivery and regularly measure performance.
• Accountable for availability of inventory in all stock points and service centers across the country

Quality, HSE, Waste Management.
• Implement end-to-end product quality management in the value chain, including waste management.
• Oversee the full adherence to ENGIE Health Safety and Environment policies in Uganda and measurement of related key performance indicators.
• Tech-Ops, warranty claims, and process improvement
• Operationalize product failure diagnosis and warranty claims management policies and processes.
• Oversee production team and facilities to ensure high quality product outputs of sellable inventory and timely stock preparation and delivery.
• Oversee tech team and facilities to ensure high quality product repair and refurbishment for customer service in the field.
• Monitor and evaluate internal operation processes - collect feedback from stakeholders to continually evolve and improve.

Knowledge and skills
• A minimum of 7 years working experience in Operations, Logistics or supply chain management preferably in Fast Moving Consumer Goods (FMCG)
• Strong data analysis skills preferred.
• Entrepreneurial spirit and collaborative nature
• Attention to detail, strategic thinker.
• A passion for Access to Energy and our customers! 
• Prior experience managing medium to large sized teams is required.

Qualifications:
• A bachelor’s degree in a relevant field
• Master's degree in a relevant field will be an added advantage

Technology
• Prior experience with ERP systems is required (experience with SAP is an added advantage)
• Prior experience with inventory management software is required.
• Proficient in Microsoft Word, Excel and PowerPoint
• Prior experience with Microsoft 365 is an added advantage.

Language
• English
• Atleast one Ugandan Local Language


Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

Job application procedure

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