Summary
Date Posted: Tuesday, March 22, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Background
World Vision Uganda (WVU) is a Christian relief, development and advocacy non-government organisation dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in 43 districts and have 48 Area Programmes implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with these beneficiaries. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for a qualified and passionate individual willing to share in our vision and join the team in the following role.

Position: Supply Chain Coordinator.
Report to: Supply Chain Manager
Location: Kampala – National Office
Advert End Date: 28th March 2022

Purpose of the position:
To provide Support to world Vision Uganda budget management through strategic sourcing of quality goods and services in a timely manner at the lowest possible cost for clusters and projects in accordance to Supply Chain Management policy and other guidelines to promote child well-being aspirations in line with Our Promise

Key Outputs/Responsibilities.
Planning
• Facilitate annual procurement planning sessions with key stakeholders
• Consolidate and report on the Procurement Plans
• Review and update Item Catalog prior to the planning process activity.
• Coordinate procurement committee meetings.
Strategic Sourcing
• Advise on Market Assessment and Supplier Pre-Qualification process as per the direction from Manager. sending bid invitations, follow-up of bids, assist coordinating
• pre-bid meetings as per the direction from Coordinators and
• Specialist.
• Maintain all supporting documents relating to the Sourcing Events based on the document management Supervise the Sourcing Events Filed Offices and Assistance work relating to sourcing.
Strategic Sourcing
• Advise on Market Assessment and Supplier Pre-Qualification process as per the direction from Manager. sending bid invitations, follow-up of bids, assist coordinating
• Pre-bid meetings as per the direction from Coordinators and
• Specialist.
• Maintain all supporting documents relating to the Sourcing Events based on the document management Supervise the Sourcing Events Filed Offices and Assistance work relating to sourcing.
• Preparation of Procurement Committee submission documents based on the direction given by the SCM Manager
Supplier Contract and Relationship Management
• Accurately complete the master data management form (contract/supplier/ item register)
• Manage record keeping for all contract-related correspondence and documentation (Master Data Management).
• Communicate contract-related information to all stakeholders to ensure optimum usage of contracts.
Procurement Execution
• Advise on the RFP/RFQ process for spot buys as required
• Liaise with Shared Services & Finance to resolve supplier inquiries
• Release POs to suppliers for spot buys and assigned
Data Management, Analysis and Reporting
• Collect and organize data from projects and business units.
• Analyze and check data for accuracy and produce the required reporting output in accordance to the Policies / Procedures & Guidelines as set by WV
• Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.
• Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously
Process, Procedure and Policy
• Work with SCM to manager on Internal customer satisfaction
• Collect data to support performance scorecard reporting (i.e. KPIs)
Control and Compliance
• Maintain proper filing and record keeping as per the guidelines set by the management.
• Track supplier performance record
• Document procurement and negotiation minutes
• Centralization of procurement- all procurements under supply chain.
• 100% Block party screening of vendors
Reporting
• Preparation and submit of timely, accurate and relevant, weekly Monthly, Quarterly and Annual reports. (Open PO’s, status of requests, Framework Agreement status & one of contract status.

Qualifications: Education/Knowledge/Technical Skills and Experience
• Bachelor’s Degree of procurement or CIPs.
• At least 3 years’ experience 1 of which must be in leadership position working in International Development Organizations (Humanitarian work)
• Capacity building/Facilitation skills
• Must have proven analytical, problem solving skills and ability to work with minimum supervision.
• Customer care skills & and high level of integrity –Professionalism
• Negotiation skills
• Effective in written and verbal communication in English
• Good analytical skills
• Experience in Ms Excel packages.
• Must be well respected in society for Christian values and professionalism
• Good knowledge and commitment to WV’s ethos, philosophy of work, and CORE documents.
• Proficiency in use of procurement system (Generate reports and make decision)
Applicant Types Accepted:
Local Applicants Only

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

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