Job Information
Finance and Administration Assistant Job at Infectious Diseases Institute - Career Opportunity in Uganda
Job Category: Administrative
Job Type: Full-Time
Deadline of this Job:  31 January 2020
Duty Station: Uganda
Posted: 20-01-2020
Job Status
No of Jobs: 1
Start Publishing: 20-01-2020
Stop Publishing (Put date of 2030): 21-01-2065
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Job Description

Vacancy title:
Finance and Administration Assistant

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Accounting & Finance ]


Jobs at:

Infectious Diseases Institute

Deadline of this Job:
31 January 2020  

Duty Station:
Within Uganda , Kampala , East Africa

Date Posted: Monday, January 20, 2020 , Base Salary: Not Disclosed

  Position: Finance and Administration Assistant (FAA PACT 010)
Reports to: Project Administrator
Duty Station: Kotido
The finance and administrative assistant will provide finance, administrative and secretarial support to the project field office, staff, and project consultants as appropriate. He/she will participate in drawing of periodic work plans/ budgets-in relation to the set targets, account for all the project field funds and ensure proper utilization of project assets and equipment. Develop a database of contact project field funds and ensure proper utilization of project assets and equipment. Develop a database of contact information; maintain distribution lists for various kinds of project communication and schedule all project meetings: attend and take minutes as appropriate..

  Key Duties and Responsibilities
• Support day to day project activities in the districts.
• Participate in drawing of periodic work plans/budgets-in
relation to the set targets.
• Work with the districts & project teams to support
delivery of comprehensive TB and TB-HIV services.
• Ensure safe custody and account for all the project field funds and ensure proper utilization of project assets and equipment.
• Develop monthly schedules to allocate use of vehicles.
• Supervise the drivers and office assistant.
• Support in the management of project resources such as
human resources, finances, vehicles among others.
• Prepare financial reports on a monthly, quarterly and annual basis.
• Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage
• Managing inventory of assets and supplies, monitoring critical level of stocks.
• Coordinating between project operating units in resolving day-to-day administrative and operational problems.
• Scheduling and coordinating all appointments and meetings both staff and those for other stakeholders as scheduled.
• Preparing meeting minutes, meeting notes and internal support materials.
• Preparing meeting minutes, meeting notes and internal support materials.
• Manages staff leave schedules and maintain an updated staff project leave tracker
• And any other duties as reasonably assigned.

Job Skills: Not Specified

Person Specifications
• Bachelor's degree in accounting, business administration, finance, public administration or other related field.
• A minimum of three years relevant work experience in finance in a public, private sector or international NGO environment
• Basic accounting and bookkeeping skills
• Working experience in institutional development, project management and conversant working with MOH systems.
• Good secretarial skills, including advanced abilities in word-processing, spreadsheets, filing, and general computer use
• Experience in managing US government funds (rules and regulations) will be an added advantage
• Excellent interpersonal and communication skills
• And ability to work independently and with minimal supervision

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified


Job application procedure
  Candidates that meet the above criteria and have what it takes to excel in these positions should send their CVs, including details of email address, present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact to the stipulated email address not later than 31st January, 2020. (Email your application and CV to ).
Key Notes:
1. IDI is an equal opportunity employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process
2. Make sure that your application letter, CV and certificates are attached as one document
3. Indicate the Vacancy Code as the subject for your email
4. Only shortlisted candidates will be contacted
5. Any form of canvassing will lead to automatic disqualification
The Senior Human Resource Manager Infectious Diseases Institute - IDI Knowledge Centre, Makerere University Main Campus College of Health Sciences, Makerere University P. O. Box 22418, Kampala, Uganda

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