Program Associate, Women on Boards (WOB) Program
2025-04-17T16:35:29+00:00
Kairos Consult Uganda
https://cdn.greatugandajobs.com/jsjobsdata/data/employer/comp_7367/logo/Kairos%20Consult%20Uganda.jpg
https://www.kairosconsultug.com/
FULL_TIME
kampala
Kampala
00256
Uganda
Business Management and Administration
Admin & Office
2025-05-06T17:00:00+00:00
Uganda
8
About Kairos Consult
Kairos Consult Limited is a leadership and governance advisory firm committed to equipping high‑potential women for boardroom excellence. Our signature Women on Boards (WOB) Program combines practical governance frameworks, peer learning and mentorship to position participants for strategic leadership roles.
Position Summary
The Program Associate will partner closely with the Managing Director to ensure the seamless marketing, financial management, logistics and administration of our WOB cohorts. You will drive participant outreach and conversion, manage program budgets, coordinate learning materials and oversee all pre‑, during‑, and post‑program operations—helping us hit revenue targets and deliver an outstanding learning experience.
Key Responsibilities
1. Marketing & Participant Outreach
- Support the MD in lead generation and follow‑up (emails, calls).
- Assist with talent‑partner initiatives to source qualified applicants.
- Track conversion metrics and propose tactics to improve enrollment.
- Brainstorm concepts for brochures, adverts and e‑invites in partnership with the Design Team.
- Provide copy input and review final layouts.
2. Budget & Financial Management
- Prepare, monitor and reconcile program budgets.
- Target a minimum 30% net surplus on each cohort.
- Work with finance to ensure accurate invoicing and reporting.
3. Learning Materials Coordination
- Compile, format and upload all participant materials (readings, slide decks, templates) to the e‑learning portal at least one week before the program start.
- Liaise with faculty and the Design Team to finalize collateral.
4. Program Logistics & Administration
- Manage all pre‑program, in‑program and post‑program administrative tasks.
- Coordinate venue setup: AV equipment, stationery, name/place tags, refreshments.
- Ensure smooth on‑site registration and participant support.
- Collaborate with the MD to secure 100% fee collection by program start or end.
- Follow up on outstanding balances and escalate as needed.
5. Continuous Improvement & Ad Hoc Duties
- Gather participant feedback and suggest enhancements to program design and delivery.
- Perform other related duties as assigned by the Managing Director.
Qualifications & Skills
- Education: Bachelor’s degree in Business Administration, Project Management, Marketing or a related field.
- Experience:
o 2+ years in program coordination, events management or business development support.
o Proven track record managing budgets and basic financial reporting.
Proficient in MS Office suite and CRM/e‑learning platforms.
Strong written and verbal communication.
o Exceptional organizational skills and attention to detail.
o Ability to multitask, prioritize and meet tight deadlines.
o Problem‑solving mindset and proactive initiative.
o Collaborative team player with a service‑oriented attitude.
Marketing & Participant Outreach Support the MD in lead generation and follow‑up (emails, calls). Assist with talent‑partner initiatives to source qualified applicants. Track conversion metrics and propose tactics to improve enrollment. Brainstorm concepts for brochures, adverts and e‑invites in partnership with the Design Team. Provide copy input and review final layouts. 2. Budget & Financial Management Prepare, monitor and reconcile program budgets. Target a minimum 30% net surplus on each cohort. Work with finance to ensure accurate invoicing and reporting. 3. Learning Materials Coordination Compile, format and upload all participant materials (readings, slide decks, templates) to the e‑learning portal at least one week before the program start. Liaise with faculty and the Design Team to finalize collateral. 4. Program Logistics & Administration Manage all pre‑program, in‑program and post‑program administrative tasks. Coordinate venue setup: AV equipment, stationery, name/place tags, refreshments. Ensure smooth on‑site registration and participant support. Collaborate with the MD to secure 100% fee collection by program start or end. Follow up on outstanding balances and escalate as needed. 5. Continuous Improvement & Ad Hoc Duties Gather participant feedback and suggest enhancements to program design and delivery. Perform other related duties as assigned by the Managing Director.
Proficient in MS Office suite and CRM/e‑learning platforms. Strong written and verbal communication. Core Competencies: o Exceptional organizational skills and attention to detail. o Ability to multitask, prioritize and meet tight deadlines. o Problem‑solving mindset and proactive initiative. o Collaborative team player with a service‑oriented attitude.
Education: Bachelor’s degree in Business Administration, Project Management, Marketing or a related field. Experience: o 2+ years in program coordination, events management or business development support. o Proven track record managing budgets and basic financial reporting.
JOB-68012dd10a321
Vacancy title:
Program Associate, Women on Boards (WOB) Program
[Type: FULL_TIME, Industry: Business Management and Administration, Category: Admin & Office]
Jobs at:
Kairos Consult Uganda
Deadline of this Job:
Tuesday, May 6 2025
Duty Station:
kampala | Kampala | Uganda
Summary
Date Posted: Thursday, April 17 2025, Base Salary: Not Disclosed
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JOB DETAILS:
About Kairos Consult
Kairos Consult Limited is a leadership and governance advisory firm committed to equipping high‑potential women for boardroom excellence. Our signature Women on Boards (WOB) Program combines practical governance frameworks, peer learning and mentorship to position participants for strategic leadership roles.
Position Summary
The Program Associate will partner closely with the Managing Director to ensure the seamless marketing, financial management, logistics and administration of our WOB cohorts. You will drive participant outreach and conversion, manage program budgets, coordinate learning materials and oversee all pre‑, during‑, and post‑program operations—helping us hit revenue targets and deliver an outstanding learning experience.
Key Responsibilities
1. Marketing & Participant Outreach
- Support the MD in lead generation and follow‑up (emails, calls).
- Assist with talent‑partner initiatives to source qualified applicants.
- Track conversion metrics and propose tactics to improve enrollment.
- Brainstorm concepts for brochures, adverts and e‑invites in partnership with the Design Team.
- Provide copy input and review final layouts.
2. Budget & Financial Management
- Prepare, monitor and reconcile program budgets.
- Target a minimum 30% net surplus on each cohort.
- Work with finance to ensure accurate invoicing and reporting.
3. Learning Materials Coordination
- Compile, format and upload all participant materials (readings, slide decks, templates) to the e‑learning portal at least one week before the program start.
- Liaise with faculty and the Design Team to finalize collateral.
4. Program Logistics & Administration
- Manage all pre‑program, in‑program and post‑program administrative tasks.
- Coordinate venue setup: AV equipment, stationery, name/place tags, refreshments.
- Ensure smooth on‑site registration and participant support.
- Collaborate with the MD to secure 100% fee collection by program start or end.
- Follow up on outstanding balances and escalate as needed.
5. Continuous Improvement & Ad Hoc Duties
- Gather participant feedback and suggest enhancements to program design and delivery.
- Perform other related duties as assigned by the Managing Director.
Qualifications & Skills
- Education: Bachelor’s degree in Business Administration, Project Management, Marketing or a related field.
- Experience:
o 2+ years in program coordination, events management or business development support.
o Proven track record managing budgets and basic financial reporting.
Proficient in MS Office suite and CRM/e‑learning platforms.
Strong written and verbal communication.
o Exceptional organizational skills and attention to detail.
o Ability to multitask, prioritize and meet tight deadlines.
o Problem‑solving mindset and proactive initiative.
o Collaborative team player with a service‑oriented attitude.
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
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