Vacancy title:
Senior Grants and Budget Officer

Jobs at:
International Rescue Committee ( IRC )

Deadline of this Job:
28th November 2017

Duty Station:
Kampala, Uganda

Job details:
Reports to: Grants Manager

The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.

Job Summary: The Senior Grants and Budget Officer will assist with new budget preparations, including consolidating program inputs and linking to donor format. Under the guidance of Grants Manager, conduct a thorough preparation of new budgets and existing grant budget revisions ensuring that all costs are covered and are not under/over budgeted in addition to correct use of the IRC and donor budget formats. The incumbent will also calculate and insert the correct Shared Program Cost Allocation for all new grants budgets.

Key Duties and Responsibilities:
Grant and Budget Management:

•  Provide support in preparing the monthly Budget Versus Actual (BVA) reports and distribute on time.
•  Review the budget spending and advice relevant staff on spending status and ask for feedback on all over/under spending.
• Assist to prepare and update spending plan for all active grants in conjunction with the appropriate budget holders on a monthly basis.
• Participate in the monthly BvA meetings and present the spending status. Be responsible to follow the action points based on the comments from the meeting.
• Provide support and feedback to Operations and Program managers for all questions regarding the BVAs.
•  In compliance with donor requirements propose and complete timely adjustment journal entries (AJE) required for all BVAs and financial reports.
•  Attend and provide support in all grant opening, review and closing meetings.
•  Prepare new approved budget line coding (T2 codes) for each new grant and update in SUN system.
• Upload budgets to SUN system.
•  Update staff salary mapping, follow up on SPCA table update and propose to FC for review and further approval
•  Preparation of monthly salary allocation worksheet and send to all country office staff.
•  Advise on budget charge codes to operations and program staff for raising PRs.
  Reporting
•  Provide support in the preparations of donor financial reports for review by Grants Manager.
•  Make sure the reports are in compliance to donor reporting formats and timely submitted as per contractual requirements.
  Country Office Fiscal Year + Operating Budget:
•  Support in preparations of the Fiscal year Budget and Operating Budget following the IRC standard format to meet the required deadlines.
•  Assist to regularly update of the Fiscal year budget that will serve as a guide for all new donor proposals as well help in times of rapid growth, decline of program to inform timely management decisions.
•  Provide recommendations for funding shortfall or coverage for each component of the fiscal year budget.
  Sub-grant Management:
•  Offer technical support from the finance perspective for sub grant management as per IRC policy and donor requirement.
•  Support the Grants Manager in tracking and monitoring of sub grantees and provide training where required.
•  Assist in the review of new sub grant budgets and agreements when needed
•  Review the sub grant reports in terms of IRC/donor compliance and burn rates and advice FC for necessary action and follow up.
•  Make sure the Pre-award assessment is done before the grant is made to sub-grantee. Coordinate with Grants Manager on the pre-award processes.
  Training & Capacity Building:
• Assist in providing training and support for the country office program and operational staff on proposal budgets, revisions and pipeline and spending plan reports.
•  Provide input to Grants Manager in identifying training needs in the area of Budgeting and Grant management for non-finance staff.
•  Lead refresher training programs for Field and Program Coordinators, Program Managers to ensure staff are aware of their roles and responsibilities in the area of budgeting and grant management and are updated with new procedures, IRC global initiatives, etc.

Qualifications, Skills and Experience:

•   The applicant should preferably hold qualifications related to accounting and finance
•  Significant exposure and experience preferably in an INGO

Job application procedure
All suitably qualified and interested candidates should send an updated CVs and cover letters clearly indicating the position applied for as the subject to: UA-IRCJobs@Rescue.org  (The Human Resource and Administration department, International Rescue Committee)