Deadline of this Job: 04 November 2022
JOB DETAILS:Title: Human Capital Officer
Grade: Officer
Reports To: Manager/Assistant Manager Human Capital And Administration
Direct Reports: None
Job Purpose:
HR Officer is an HR professional responsible for providing support in the various human resources and functions, which include recruitment, staffing, training and development, performance monitoring and employee counselling.
Duties:
1. Preparing job descriptions, advertising vacant positions, and managing the employment process.
2. Orientating new employees and coordinating training existing employees.
3. Monitoring employee performance through quarterly check-ins and annual performance appraisals.
4. Coordinating knowledge-sharing sessions and town-hall meetings.
5. Ensuring that all employees are organized and satisfied in their work environment.
6. Coordinating the health and safety of all employees.
7. Implementing systematic staff development procedures.
8. Providing counselling and advice on HR policies and procedures.
9. Ensuring meticulous implementation of payroll and benefits administration.
10. Ensuring accurate and proper record-keeping of employee information in electronic, physical and digital format.
11. Maintain a filing system to ensure documents and information are retained and easy to locate.
12. Work with management to ensure all HR metrics are up to date.
13. Create a suite of document templates eg employment contracts, variations to contract letters, invitation to meeting letters, resignation letters, etc. Ensure these are accessible to the team and ensure they are kept up to date and in line with contractual and statutory requirements.
14. Produce employment contracts and variations to contracts in line with authorized management requests.
15. Seek at all times to be effective and efficient and to enhance the quality of the service which the HR team gives to all its users in line with the values of the Fund, thereby assisting them to provide a high-quality service.
Expected Output:
1. Identify personal and professional staff development needs to meet the Fund’s Strategic and Operational Plan.
2. Ensure continuous professional development (CPD) requirements as specified by the Fund and that may be identified during processes, for example, appraisal.
3. Participate in the Appraisal Scheme.
4. Be responsible for ensuring that the duties and responsibilities detailed in the Health and Safety Policy are adhered to and carried out.
5. Maintain awareness of the requirements of the Health and Safety Policy.
6. Read, understand, and apply the procedures and ensure that the duties and responsibilities detailed in the HR and Administration Policy are adhered to and carried out.
Competencies:
Technical Competencies
1. Experience as a Skills Development Facilitation.
2. Ability to engage in meaningful negotiation and resolution.
3. Knowledge of employment legislation.
4. Excellent verbal and written communication skills.
5. Full understanding of HR functions and best practices.
6. Competency in Microsoft applications including Word, Excel, and Outlook.
Behavioural Competencies
1. Consistent, professional dress and manner.
2. Courtesy and tact in dealing with the public.
3. A confident and polite telephone manner.
4. Good hearing and a clear telephone voice.
5. Ability to work quickly and accurately under pressure.
6. Ability to deal with difficult callers calmly and professionally.
7. Awareness of confidentiality issues.
8. Detail-focused.
9. Excellent time management and reliability.
Minimum Qualifications and Experience
1. A first-class or Second-class upper honours degree in human resources, management and/or business administration (management/human resources), or related fields is essential.
2. 3+ years of relevant experience in human resources is essential for senior officers while no prior experience is essential for officers.
3. Additional training/certification in Human Resources Management is an added advantage.
Deadline of this Job: 03 November 2022
JOB DETAILS:Overview
Key Result Areas: *Manpower Planning: Work in close coordination with process owners, managers, HODs in to assess, identify and fill manpower gaps in line with the organization’ business goals *Sourcing: Leverage best-in-class sourcing methodologies to generate a qualified and relevant pool of candidates using advertising (internal & external), databank scrutiny, employee referrals, social media channels, head hunting & search; Optimization of sourcing mix channels to generate the best candidate fitment *Assessments & Selections: Lead the selection process, starting with shortlisting, assessments, coordination of interviews, getting relevant approvals, signoffs from the Hiring Managers till the Offer Rollouts/ Joining’s *Talent Pipelining: Build a passive talent pool of potential candidates for future job requirement(s) using referrals, Boolean search, events, social media, and similar such sourcing tools; nurturing strong relationships with the potential pool of candidates on a regular basis *Induction/Orientation/Onboarding: Ensure new hired employees are fully inducted/oriented in their job profiles including but not limited to conditions of service, code of conduct, GRR (General Rules and Regulations), ISO systems, health and safety policy etc and settled well in job *Role Analysis/ Job Evaluations: review job descriptions, job analysis for all roles across the group to arrive at the best fitment *Review and update on all selection and appraisal MIS (documentation, salary structure, policies & procedures as guided by line manager and HOD and recruitment SOPs (Standard Operating Procedures), *Post Hire Activities: Track probationary periods for new hires regular employment contracts of employees and ensure appropriate actions are taken *Performance Appraisal: Champion the appraisal management process across the company; implement results of appraisals exercise including salary reviews HRM: Participate in the development and implementation of human resource policies & procedures; Conduct salary surveys as required to benchmark & provide market centric inputs on compensation; Participate in audits (internal & external)as per regulatory requirements; Campus Hiring: Recruit for and coordinate the Graduate trainees’ program and Interns program in collaboration with leading educational institutions in Uganda; Any other duties assigned by the Human Resource Manager from time to time. The position reports into the HR Manager. Job Ref.No. MIUL/HRA-RA
Educational Qualifications & Experience: *Bachelor’s degree in Human Resource Management or Organizational Psychology or related discipline; A Master’s degree in Human Resources or Business Administration would be an added advantage; A minimum 2-3 years of relevant experience in a similar role in a large manufacturing firm or a large diversified group is essential
Skills & Professional Attributes: Strong Interpersonal & Communication skills; Counselling skills; Result Orientation; Creativity and innovation, Good Written Communication skills; A strong knowledge base of existing Labour laws in Uganda and utilization of any recruitment system is a must.
