Summary
Date Posted: Thursday, February 16, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

Job Title: Senior Supply Chain Manager
Sector: Supply Chain
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Yumbe, Uganda

Job Description
Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation, and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.
The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development - bringing people from harm to home. The IRC currently works in 9 districts in Uganda, including Kitgum, Lamwo, Kyegegwa, Moroto, Amudat, Yumbe, Arua, Kasese and Kampala. The IRC will be moving into additional/new locations in refugee settlements in Zombo and Kiryandongo.
The IRC is currently implementing its health and nutrition program in West Nile and Acholi focusing on providing primary health care services to refugees in their settlements. Similar services will be extended to the new locations starting January 2020.

Scope of Work:
Senior Supply Chain Manager is a key position to the success and delivery of quality programs. Supply Chain entails all the systems and functions necessary to implement programs effectively, inclusive of planning, procurement, inventory management, constructions, property, and asset management as well as vehicle and fleet management. The SSCM is accountable for the design, planning, execution, and monitoring of supply chain activities at the Yumbe field site. Duties shall be executed in compliance with the global IRC supply chain policies and procedures.

Duties & Responsibilities:
Supply Chain Planning:
1. The Senior Supply Chain Manager (SSCM) is responsible for providing oversight to supply chain operations (procurement, inventory management, fleet management) in Yumbe. SSCM plays critical roles in developing supply chain plans to support program implementation while working in close collaboration with internal supply chain and program staff and external stakeholders that include: UNHCR, OPM, and AIRD workshops.
2. Supply chain planning includes updating and uploading of Item forecasts/procurement plans for all active grants in both Yumbe and Imvepi, warehousing plans, transport plans, staffing plans, distribution plans and training plans for supply chain workforce in the region.
3. Ensure item forecast/procurement plans are developed for all active grants in collaboration with program Coordinators/Managers.
4. Ensure that program teams develop distribution plans for supplies and assets in order to eliminate inventory remaining in the warehouses after grants closure.
5. Coordinate with warehouse staff ensuring that there is sufficient spaces in the warehouses before sending program supplies to the field sites.
6. Ensure supply chain staff training and capacity-building plans are developed as part of the PMEs and incorporated into the budgets.
7. Ensure that supply chain department in the 2 locations of Yumbe and Imvepi is well staffed and roles and responsibilities of each have clear job descriptions.
8. Support the program team in setting up as per programmatic needs.
9. Regularly use SCAT to understand staff capacity issues and develop actionable supply chain improvement plans to address the gaps identified. The report must be shared with SMT on bi-annual basis.

Procurement Management:
1. The SSCM owns, manages, and drives IRC procurement strategies, policies, and procedures. He/she ensures all program procurement needs are met on time in accordance with IRC Global Supply Chain (GSC) standards.
2. Ensure compliance to IRC and donor policies in the procurement of program supplies and assets.
3. Ensure review and execution of procurement contracts in timely fashion.
4. Ensure Implementation of supply chain SOPs in the field offices of Yumbe and Imvepi.
5. Ensure supply chain monthly and quarterly reports are accurate and submitted on time.
6. Organize procurement training sessions for procurement / tender committees in the field offices and non-supply chain staff if deemed necessary.
7. Review procurement documents before payments.
8. Ensure all suppliers/service providers Information, history and performance are filed and kept confidentially in the 2 offices.
9. Ensure supply chain officers conduct Market Survey and analysis quarterly and share with program team and field Coordinators/ Managers.
10. Identify fraud and corruption red flags and address in timely manner.
11. Establish reasonable and appropriate lead-time for all procurement of program supplies and delivery of goods to the program sites.
12. Ensure effectiveness, uniformity of supply chain structure and implementation of the IRC’s standard operating policies and procedures.

Inventory Management:
1. The DSCC is responsible for managing and controlling all inventory and warehouses operation in the Yumbe field office and ensuring excellent records keeping, implementation of inventory standard operating procedures and control as provided by relevant SOPs.
2. Ensure implementation of IRC inventory policies in all the feild office.
3. Produce grants ending and year ending inventory report in timely manner.
4. Regulary and check warehouses/stores records and safety as per IRC standard Supply Chain Assessment Tool (SCAT).
5. Conduct spot checks and surprise inventory counts as per IRC SOPs.

Assets Management:
The SSCM is responsible for maintenance, safe keeping and records of IRC program assets and equipment in Yumbe He/she is responsible for all aspects of the administrative, financial, capital and operations of asset management in accordance with IRC and donors’ rules and regulations.
1. Ensure Implementation of IRC Asset policies in the field offices.
2. Ensure assets are maintained timely and are safe to use, all maintenance documented.
3. Ensure assets are tracked properly, tagged at the delivery and asset tracking sheet is continuously updated as assets are issued to staff or deployed to facilities.
4. Ensure that Fixed Asset records are regularly updated in Integra by Asset responsible person.
5. Plan for asset replacement as their service life coming to an end ensuring sufficient funds are budgeted for replacement.
6. Manage disposal process for assets, including ensuring donor approvals are in place before the disposal.
7. Ensure spot-checks are done systematically, documented, and reported for all IRC assets, inventory, and equipment at least once a year.

Vehicles Management:
1. The SSCM is responsible for overseeing and coordinating IRC fleet and transportation activities in west Nile, ensuring that all IRC fleet operations are conducted in adherence to IRC vehicles policies and procedures including, vehicles movement, maintenance, and reporting accuracy.
2. Review regularly fuels consumption and vehicle utilization management. Based on analysis, plan for increase/decrease of number of vehicles if necessary.
3. Review and share vehicle monthly reports and provide the necessary support to the supply chain staff.
4. Review and share UNHCR fuel accountability reports and ensure accurate records of Master vehicle and motorcycles are maintained.

Compliance and Ethics:
The SSCM is responsible for identifying and analyzing compliance risk in supply chain processes, implementing strong procurement controls, identifying procurement red flags, implementing internal and external audit corrective action plans, and ensuring all supply chain activities are conducted in ethical manners.

Learning and Development:
The SSCM is responsible and accountable for overseeing all supply chain learning and development initiatives in West Nile region and assessing training needs, developing training plans for supply chain staff and other target audience (programs, finance etc.) as necessary.

Programs Support, Strategy and Business Development:
1. Support the Finance team in the development and updating of the Field operating budget, in coordination with the Field Coordinator.
2. Provide added support to program coordinators/Managers as required.
3. Provide input including operational risk analysis and recommendations to the Field Coordinators and Finance Managers related to operations spending and effectiveness of field level reporting and planning systems.

Working with Partners:
1. Participate in partner project capacity reviews (PPCRs) and any required partner due diligence related to supply chain functions in accordance with IRC’s PEERs process.
2. Participate as key staff in Grant Opening Meeting, Project Implementation Meeting, BvA meetings, Grant Closure Meetings.
3. Ensure delivery of supply chain specific training and capacity support for partners in accordance with approved partner capacity development plans.

Qualifications
1. Bachelor's degree in Supply Chain Management, Information Systems, Business Administration, International Development, or related discipline required.
2. 6 years of progressive supply chain experience with expertise across planning, procurement, logistics, inventory management, and fixed asset management
3. Excellent problem solving, communication, and influencing skills within a matrixed environment
4. Proven coaching and training, project management, process mapping, and process documentation skills
5. Experienced user of ERPs, data warehouses, Excel, Word, and PowerPoint
6. Strong capability to articulate complex concepts into understandable language for diverse audiences Proven coaching and training, project management, process mapping, and process documentation skills.
7. Demonstrated experience implementing and/or supporting finance and supply chain applications required.
8. Experience with finance and supply chain business processes within Non- Governmental Organizations preferred.
9. Strong presentation, facilitation, training, mentoring, and coaching skills
10. Excellent interpersonal, written, and oral communication skills
11. Excellent relationship management skills with ability to influence and get buy-in from people not under direct supervision
12. Strong strategic, analytical, organizational, and systems thinking skills with capacity to see the big picture and ability to make sound judgment
13. Ethical conduct in accordance with recognized professional and organizational codes of ethics
14. Proactive, resourceful and results oriented.
15. Ability to be effective with minimal supervision.

Professional Code of Conduct:
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Please note, the deadline for submission is February 28th, 2023.


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

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