Summary
Date Posted: Monday, October 03, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Position summary
Finance & Admin Assistant will be a national position and reports to the National Admin and Finance Officer (NAFO) and providing overall support to the Finance & Admin department. He/she will be based in either the Fort Portal(1) main office or the Mbale(1) or the Kabale(1) field offices.

Duties & Responsibilities.
1. Oversee logistical and administrative support for project activities in Uganda.
2. Oversee the administrative and financial management of the IFDC Office
3. Manage administrative records of country office staff (contracts, social security, insurance, annual appraisal, etc.), including trainees
4. Ensure the preparation and monitoring of advance requests, expense projections and other budget related materials for the Mozambique Country Office
5. Ensure all legal requirements regarding employment of staff are implemented
6. Assist the NAFO in Managing all insurance coverage of country staff and reimbursements.
7. Control / supervise the management of equipment, including vehicles, and all that pertains to logistics (acquisition procedures, monitoring and inventory, etc.)
8. Assist the NAFO in vehicle/fuel management
9. Write administrative correspondence and periodic reports
10. Assist in the organization of regional and local meetings (budget and logistics)
11. Assist in the finalization of MoUs, contracts and other agreements
12. Assist in organizing workshops/conferences logistics, prepare workshops/conferences materials, prepare minutes and highlight agreed upon actions, coordinate follow-ups, and booking facilities
13. Attaching support documents to invoices before payment.
14. Assist in booking accommodation for visitors and project staff.
15. Assist accounts team in scanning of vouchers
16. Assist in visa processing and air travel logistics

Required Skills
• Ability to work independently under pressure and meet strict deadlines.
• Act in accordance with and defend the best interests of IFDC
• Ability to work independently, under pressure to meet tight deadlines with quality output.
• Strong sense of integrity and personal commitment to the achievement of goals.
• Consistently maintains focus and perseveres in the face of obstacles, inspiring others to do the same.
• Strong interpersonal and team working skills with ability to maintain effective work relationships
• Excellent communication skills with ability to express ideas clearly, logically and effectively
• Anticipates key issues in work and identify creative and practical solutions.
• Great organizational skills and attention to detail in operationalization of administrative and finance tasks.
• Honors all commitments made to colleagues and partners.
• Have the ability to work in a multicultural environment, be open-minded and seek to understand

Required Experience
1. Hold a degree in Business Administration, Accounting or another relevant field
2. Have at least five (5) years professional working experience in similar or closely related role.
3. Be able to express oneself orally and in writing in English
4. Have basic accounting and Admin experience within NGO setup
5. Being able to work independently and take initiative
6. Ability to work in a multidisciplinary and international team and in a multicultural environment
7. Be organized, rigorous and trustworthy
8. Have a good knowledge of local labor laws and admin procedures
9. Excellent communication skills with ability to express ideas clearly, logically and effectively.
10. This position is open to Ugandan nationals only.
11. Must be willing to be based in the main project office of Fort Portal or the field offices in Kabale or Mbale
12. People management skills is highly required

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
CliCk here to apply

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