Summary
Date Posted: Friday, July 12, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
Reports to: Finance and Administration Manager
About us:
Trailblazers Mentoring Foundation (TMF) is a fully registered Non-Government Organization that was started as an initiative in 2013 by former child mothers who turned their negative experience into a positive action. The organization`s mandate is to promote gender equality and empower adolescent girls and young women through holistic programs that address their critical needs while putting greater emphasis on ending teenage pregnancy., child marriages and supporting girls to stay in school and complete school. The organization envisions a generation where all girls are in school, empowered and enjoying their childhood. The mission of TMF is to contribute towards increased retention of girls children in schools through ending teenage pregnancy and child marriages in Uganda.
Job summary
TMF seeks to recruit a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Other responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters,
• Photocopying, scanning documents.
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers (re-orders, requisition, issuance and stock control)- in-charge of stores
• Maintain and regularly update the contact lists
• Book, arrange and coordinate staff travel arrangements
• Submit and reconcile expense reports
• Act as a receptionist: Answer and direct phone calls and Act as the point of contact for internal and external clients.
• Ensure general office cleanliness.
• Reconciliation of utilities

Requirements
• Proven experience as an administrative assistant or office assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and photocopier, scanner.
• Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Bachelor’s degree in any field;

Job Education Requirements: Bachelor’s degree

Job Experience Requirements: Proven experience as an administrative assistant or office assistant

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Job application procedure
All suitably qualified and interested candidates should send their E-mail applications including a cover letter, updated CV (with three professional referees), and copies of academic qualifications/certificates not bigger than 2MB addressed to the
Executive Director, Trailblazers Mentoring Foundation
E-mail: careers@trailblazersuganda.org 
Deadline: 17th July 2019 Time: 5:00PM
If you do not hear from us please consider yourself unsuccessful.

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