Summary
Date Posted: Wednesday, January 22, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
AWO International, a German Non-Governmental Organisation (NGO) working in the field of Development Cooperation and Humanitarian Aid, is now establishing its office in Kampala .

As Administrative Assistant:
• Maintenance of the AWO International office (replacement of broken bulbs, furniture,…), ensuring functioning of essential infrastructure (electricity, water, garbage collection,…) and a safe working environment (electric wiring, placement of gas heaters, safe placement of fuel stocks, etc.) in close coordination with the landlord and his/her service providers (electricians, plumbers, other craftsmen)
• Ensuring functioning of essential office equipment (in particular printer, projector, landline, internet) in coordination with respective service providers
• Coordinate and ensure effective guard services, cleanliness of office, compound (and garden)
• Taking charge of office gate (if needed)
• First point of contact for visitors and guests, handling phone calls, management of postal services,
• direct delivery of documents, and other logistics (e.g. collecting quotations, picking-up purchases, distribution of invitations, material,…)
• Management of stock for office materials and stationery and arranging for timely refill
• Timely payment of all running costs (electricity, water, telephone, internet, etc.) Support to Head of Program and Finance and Administrative Officer upon request (eg taking on messenger tasks, printing, scanning, hard-copy filing, setting-up venues, supporting caterer, cooking tea/coffee for visitors,…)

Job Skills: Not Specified

Requirements:
Must-haves:
• Education minimum: Diploma in a relevant field
• Valid Driver’s license (automatic and manual) and clean driving record
• Minimum 5 years of driving experience, high competence in using unpaved / gravel roads
• Sound and up-to-date knowledge of road safety regulations and Ugandan traffic law
• Proficiency using GPS devices, maps, and car manuals
• Defensive, anticipatory driving style
• Extensive knowledge of the operating area (Kampala and project districts, i.e. Isingiro, Lamwo,Nabilatuk, Napak, and Yumbe)
• Physical strength and ability to conduct simple mechanical repairs
• Excellent organisational and time management skills, good command of English
• Professional conduct at all times incl. effective, polite communication
• Strict adherence to non-drinking or taking other drugs and to donor compliance
Considered an asset:
• Training in car mechanics
• Motorcycle driver’s licence
• Recent first aid training
• Multilingualism in local languages
• Working experience for an international NGO/organisation

Job Education Requirements: Not Specified

Job Experience Requirements: 5 years

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Job application procedure
Do you match the criteria defined above and appreciate working in a multicultural, women-led, and social inclusive teams? Are you punctual and reliable, even-tempered and attentive? Then we’ll be glad to hear from you! Please submit a motivation letter incl. realistic salary expectations and a CV with 3 reference contacts by latest 26th of January 2020 as soft copies (ideally 1 pdf-file) to the following E-Mail Address: recruitmentuganda@awointernational.de  Please note that applications without a CV, salary expectations, references or a motivation letter will not be taken into account. Successful candidates will be invited for an interview, currently scheduled for January 30, 2020. For those, who already applied: Please note that it is not required to re-apply. Thank you for your interest. We will get back to you shortly. The assignment is planned to start latest on March 02, 2020 and is tied to the BMZ program and as such limited to 34 Months, i.e. will end on 31.12.2022. An extension is possible and will be decided upon at the end of the three year’s period. A probation period of 6 months will apply. The work place is AWO International’s Office in Kampala, Uganda with regular travels to our project districts. For more information, please consult: https://www.awointernational.de/de/uganda 

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